On-Call Contractor Services

TOWN OF GREENWICH NO.: 7969
PURCHASING DEPARTMENT
101 Field Point Road ISSUE DATE: 09/08/2026
Greenwich, CT 06830
(203)622-7881 DEADLINE DATE:09/29/2026
DEADLINE TIME:11:00 AM
X REQUEST FOR BID
REQUEST FOR PROPOSAL
PREBID CONFERENCE:
TIME AND DATE:
LOCATION:
RFB/RFP NAME: ON-CALL CONTRACTOR SERVICES
LOCATION: GREENWICH, CT
X PREQUALIFICATION
X STANDARDS/SPECIFICATIONS
X INSURANCE REQUIRED
PLEASE NOTE:
1. Sealed Bids/Proposals are due at the Town of Greenwich Purchasing Department on date noted.
NO bids/proposals will be accepted after the date and time specified above. Bidder is responsible for
actual delivery of the bid/proposal sent by mail or commercial express service to the PURCHASING
DEPARTMENT before the deadline time. Bids/proposals received after the deadline time will not be
considered. PLEASE CLEARLY INDICATE BID/PROPOSAL NUMBER ON LOWER LEFT-
HAND CORNER OF ENVELOPE.
2. BIDS/PROPOSALS ARE NOT ACCEPTED BY FAX OR E-MAIL.
3. COMPANY NAME AND ADDRESS MUST CONFORM ON ALL DOCUMENTS INCLUDING
INSURANCE DOCUMENTS. A POST OFFICE BOX ADDRESS IS NOT ACCEPTABLE.
4. Bid/Proposal number must appear on all bids and related correspondence.
5. The Town of Greenwich is exempt from Federal and State Taxes.
6. The Town will consider an alternate bid only if Bidders have been permitted to provide an alternate
bid. An alternate bid must be clearly identified as such in order to be considered by the Town.
7. Stated prices are to be FOB destination inside delivery, unless otherwise specified herein.
8. Terms and Conditions indicated on reverse.
__________________________________________
Daniel Centofanti, Procurement Specialist
An Affirmative Action/Equality Opportunity Employer, M/F/H

Terms and Conditions
Bidders shall familiarize themselves with all provisions of the specifications and shall not at any time after submitting bid,
dispute any of the specifications or assert that there was any misunderstanding in regard to the furnishing and delivering of the
items called for in the proposal.
The Town of Greenwich reserves the right to issue addenda as needed on bids/proposals.
The Town of Greenwich reserves the right to reject any and all bids not deemed to be in the best interest of the Town of Greenwich,
or to accept that bid which appears to be in the best interest of the Town of Greenwich. The Town of Greenwich reserves the right
to waive any informalities in or reject any or all bids, or any part of any bid.
References to a particular trade name or manufacturer's catalog or model number are made for descriptive purposes to guide the
Bidder in interpreting the requirements of the Town of Greenwich. They should not be construed as, nor are they intended to exclude
proposals on other types of materials, equipment and supplies. However, the Bidder, if awarded a contract will be required to
furnish the particular item referred to in the specification or description unless a departure or substitution is clearly noted and
described in the proposal.
Respondents shall provide one proposal and Bidders one bid price for each specified required line item with no more than one total
lump sum bid, unless allowed to do otherwise by the solicitation. Respondents shall provide no more than one bid reply unless
allowed by the solicitation. Bidders shall not include in their prices any Federal or State taxes from which the Town of Greenwich
is exempt.
The successful Bidder/s shall indemnify the Town of Greenwich against all losses, claims, actions and judgments brought or
recovered against the contractor or the Town of Greenwich. Any respondent that takes exception to the insurance requirements set
forth by the Town of Greenwich Director of Risk Management shall be deemed unresponsive.
No proposal shall be received from, or Contract awarded to, any person, firm or corporation who is in default or in debt to the
Town of Greenwich for non-performance of any contract, or who is a defaulter as surety or otherwise from any obligation to the Town
of Greenwich.
Bids must be signed in ink by the vendor. No bids shall be made in pencil. Any bids showing any erasures or alterations must be
initialed by the Bidder in ink. Failure to sign and give all information requested in the proposal may result in the bid being
rejected.
Quantities as listed on the bid sheets are estimated for bidding purposes only. Award of Contract shall be for the quantities
actually ordered as needed during the contract period. However, the Town of Greenwich reserves the right to increase or decrease
the quantities by 10%.
Unit prices quoted shall be net exclusive of all taxes, and must include all transportation, delivery and unloading costs; fully
prepaid FOB destination in place inside delivery. Debris, if any, removed.
The Town of Greenwich reserves the right to make awards on an item by item, total or lump sum basis. Where an award is made on an
item by item basis, the unit price prevails. The Town reserves the right to make award in best interest of its own operation. All
awards are contingent upon certification by the Town Comptroller that funds are available in appropriate accounts.
It is understood that prices shall hold firm and prevail for the actual quantities required or ordered as needed during the life of
the Contract whether more or less than estimated quantities. Unit prices shall not be subject to any increase during the life of
the Contract.
All deliveries are to be made within the time period specified in the bid proposal upon receipt of written purchase order or
authorized verbal requests except as may be otherwise arranged by Supplier and Purchaser. Receipt of Contract is not authority to
ship. Emergency deliveries are to be made within twenty-four (24) hours from receipt of a telephone request from the Town of
Greenwich. All deliveries are to be made on business weekdays between the hours of 9:00 am and 4:00 pm except as may be otherwise
arranged by the Supplier and Purchaser.
In the event deliveries are not made as specified to a Town delivery point, the Town of Greenwich shall reserve the right to
purchase any such bid item on the open market and to charge any increase in price paid over the current contract price to the
account of the vendor.
All bids will be awarded or rejected within sixty (60) days of bid opening date or for the stated period of validity, if different.
Therefore, Bidder agrees that prices will remain firm for acceptance for that period.
Terms of payment to the Contractor shall be net/30 days after receipt of invoice and acceptance and approval of the services by the
Town of Greenwich.
The contractor will not discriminate against any employee or applicant for employment because of race, religion, color, sex or
national origin. The contractor, however, will take affirmative action to insure that minority group members are employed and are
not discriminated against during employment. Such actions shall include, but not be limited to the following: employment,
upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of
compensation; and selection of training, including apprenticeship.
The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all
qualified applicants will receive consideration for employment without regard to race, religion, color, sex or national origin. The
contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other
Contract of understanding, a notice advising the labor union or worker's representative of the contractors' commitments under this
specification and under rules, regulations and orders promulgated by the State.
"Affirmative Action" means procedures which establish hiring and employment goals, timetables, and practices to be implemented,
with good faith efforts, for minority group members.
"Minority Group Members" as identified in EEO-4 reports shall mean Black, Hispanic, Asian or Pacific Islanders, American Indian,
and Alaskan Natives.
The contractor or subcontractor offers and agrees to assign to the public purchasing body all right, title and interest in and to
all causes of action it may have under Section 4 of the Clayton Act, 15 USC. Section 15, or under Chapter 624 of the General
Statutes of Connecticut, arising out of the purchase of services, property or intangibles of any kind pursuant to a public purchase
contract or subcontract. This assignment shall be made and become effective at the time the public purchasing body awards or
accepts such Contract, without further acknowledgment by the parties.

TOWN OF GREENWICH
REQUEST FOR BID #7969 DEADLINE: 09/29/2026 AT 11:00 AM
ON-CALL CONTRACTOR SERVICES
BACKGROUND
The Town of Greenwich Purchasing Department, on behalf of the Highway Division of the
Department of Public Works, is soliciting bids for Equipment Rental Service, as per the
Specifications of this Request for Bid (RFB).
The intention of this Request for Bid (RFB) is to establish a Service Contract with one (1) or more
Contractors who will, upon request, provide the Town with the services, labor, and supplies described
in the Specifications of this Request for Bid. There is no guarantee as to the amount of services,
labor, or supplies that the Town may purchase during the term of the Service Contract. Each single
project performed under this contract shall not exceed $35,000.
The Service Contract will have an initial term of one (1) year. In addition, there will be four (4)
optional years that may be engaged through the mutual consent of both parties on an annual basis.
At the request of the Town, the Contractor shall provide quotations for required services, based on
the unit prices provided on the Reply Sheets.
SPECIFICATIONS
BID REQUIREMENTS
The Bidder shall provide the Town with all of the documents listed below with their bid. Failure to do
so will disqualify the Bidder.
1. The Bidder shall complete, sign, and submit all of the Reply Sheets
2. The Bidder shall provide copies of the three (3) required specified licenses:
a.) State of Connecticut Major Contractor
b.) New Home Construction
c.) Class B Demolition
3. The Bidder shall provide a copy of a worker safety plan that is in effect. The safety plan shall
include maintaining the OSHA Injury & Illness Recordkeeping Forms 300, 300A, and 301;
and contain copies of the Form 300A Summary of Work-Related Injuries and Illnesses,
Supervisor 30-hour training records (renewed every 5 years), Employee 10-hour training
records (renewed every 5 years), and company procedures for maintaining Commercial
Driver's Licenses (CDLs) for employees who operate vehicles over 26,001 lbs. gross weight.
4. The Bidder and the Bidder's insurance agent shall sign the Insurance Procedure Form. The
Bidder shall submit the signed Insurance Procedure Form.
5. The Bidder shall submit a list of at least five (5) business references. The work performed
collectively for these references must illustrate to the Town that the Bidder has at least ten
(10) years of recent, successful experience providing services similar to the work specified in
this RFB.
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MINIMUM REQUIREMENTS
The Bidder shall have the ability, capacity, and capability to provide GC services to the Town within
four (4) hours of a request for service. The Contractor's business office and equipment yard must
therefore be in close proximity Greenwich, CT.
The Bidder shall provide a contact to the Town that may be used on a 24-hour basis.
The Bidder shall maintain and show evidence that the owner of the company and or published
company officers have the following licenses issued by the State of Connecticut:
a.) State of Connecticut Major Contractor
b.) New Home Construction
c.) Class B Demolition
The Bidder shall retain a registration as Home Improvement Contractor with the State of Connecticut.
The Bidder shall have a worker safety plan in effect that includes maintaining the OSHA Injury &
Illness Recordkeeping Forms 300, 300A, and 301; and contain copies of the Form 300A Summary of
Work-Related Injuries and Illnesses, Supervisor 30-hour training records (renewed every 5 years),
Employee 10-hour training records (renewed every 5 years), and company procedures for
maintaining Commercial Driver's Licenses (CDLs) for employees who operate vehicles over 26,001
lbs. gross weight.
The Bidder shall have the business acumen and office administration staff to fill out and forward in a
timely fashion accurate invoicing based on the hourly rates for the disciplines listed on the Reply
Sheets.
BASE SERVICES
The base required services shall be: general carpentry, masonry & concrete finishing, and excavation.
These base services shall be self-performing by the Contractor and the Bidder will be required to
show a list of permanent company employees that support these functions (carpenters, masons, and
equipment operators) along with dedicated Supervisors and/or Project Managers.
The Contractor shall be fully equipped with tools of each trade as well as have ownership of Base
Rolling Equipment including:
* Lull 6,000 lb. capacity w/ 35' forward lift & 42' height lift
* Skid Steer
* 5 Ton Dump Truck
Movement of equipment over the road is not a billable line item; therefore, individual vehicles for
transport of equipment and personnel, such as pick-up trucks, trailers, etc. are not listed on the Reply
Sheets and shall be calculated as part of the Contractor's overhead.
SUBCONTRACTING SERVICES
The Contractor may be required to provide subcontracted services such as electrical, plumbing,
HVAC, welding, etc. In the case of providing subcontracted services and/or materials, the Contractor
shall produce an itemized invoice including Subcontractor's time on the project by each employee
and their associated labor rate inclusive of all benefits. The Subcontractors may mark-up their labor
& material by 5% and the Contractor may mark-up the Subcontractor's invoice.
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MATERIALS
The Contractor purchasing materials for a specific project can mark-up those costs by the mark-up
percent listed on the Reply Sheets and shall produce an itemized invoice for those materials.
The Contractor cannot bill for the purchase of non-perishable tools.
BIDDER REPLY
Bidders are to respond to this Request for Bid (RFB) by completing the attached Reply Sheets.
Bidders shall indicate their pricing and all other required information on the Reply Sheets. The
pricing on the Reply Sheets shall be complete and shall include the costs of all shipping, delivery,
installation, labor, insurance, certificates, permits, and/or other prices pertaining to this procurement.
ISSUANCE OF ADDENDA
The Town of Greenwich reserves the right to amend this solicitation by addenda. Addenda will be
posted to the Town's website (www.greenwichct.gov/bids) up to 48 hours in advance of the deadline.
It is the responsibility of the Bidder to check the Town's website for addenda, the Town will not
provide notification. If in the Town's opinion revisions are of such a magnitude, the deadline for
this solicitation may be extended in an addendum. In addition, addenda can change Specifications,
Reply Sheets, and times/dates for Pre-Bid Conferences, as well as deadlines for questions and
submissions.
DELIVERY OF BIDS
Bids shall be delivered via USPS or commercial delivery service (UPS, FedEx etc.) to the Town of
Greenwich Purchasing Department, First Floor, Town Hall, 101 Field Point Road, Greenwich, CT
06830 by:
11:00 AM on Tuesday, September 29th, 2026
The Purchasing Department is accepting hand-delivered bids. Bids received after the deadline date
and time will not be accepted and will be returned unopened to the Bidder. The Reply Sheets must
be completed and returned with the bid in a sealed envelope. Please clearly indicate
RFB #7969 on the lower left-hand corner of the envelope.
PACKAGING
Each bid must be sealed to provide confidentiality of the information prior to the submission date and
time. Please note the RFB # on the outside of the package. The Town will not be responsible for
premature opening of bids that are not properly labeled.
PRICE GUARANTEE / DURATION OF BID
Bids will remain in effect for a minimum of ninety (90) days from the deadline for submission of the
bid.
BID COSTS
The Bidder shall be responsible for all costs incurred in the development and submission of their bid.
The Town assumes no contractual obligation as a result of the issuance of this RFB, the preparation or
submission of a bid by a Bidder, or the evaluation of an accepted bid.
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TAXES
The Town of Greenwich is exempt from the payment of taxes imposed by the Federal Government
and/or State of Connecticut, and such taxes shall not be included in the bid prices.
PAYMENTS
The Town of Greenwich shall make payment net thirty (30) days of receipt of invoice, submittal of
documentation, and acceptance of the products and/or services. The contractor will be required to
submit invoices monthly, at the same time each month. Invoices will be specific as to number, type,
and locations of units, cost of rental per unit, and costs for any extra services, including, but not
limited to extra cleanings, service of tipped-over units, and any other related services. Pricing shall
follow the contracted rates and the Town will have the right to challenge any charges deemed to be
incorrect or not properly calculated.
RESERVATION OF RIGHTS
The Town of Greenwich reserves the right to reject any and all bids not deemed to be in the best
interest of the Town, or to accept that bid which appears to be in the best interest of the Town. The
Town reserves the right to waive any and all informalities, or to reject any or all bids or any part of any
bid.
CONTRACT FORMAT
The Town of Greenwich has included as part of this Request for Bid, Exhibit B, the Service Contract
format to be used for this procurement. In order to be considered by the Town, any exceptions to the
language included in the Town's Service Contract format must be declared in the Exceptions area on
the Reply Sheets.
CANCELLATION OF AWARD/CONTRACT
If the Vendor fails to perform or observe any material term or condition of the bid/proposal or
Award/Contract and such failure continues for thirty (30) days after the Vendor's receipt of written
notice, the Town of Greenwich may cancel the Award/Contract without liability for cancellation or
termination charges.
MODIFICATION OR WITHDRAWAL OF BID PRIOR TO DEADLINE
A Bidder wishing to withdraw a bid prior to the deadline may do so by preparing a formal written
request on company letterhead. The person who signs the letter must be the same person who signed
the Reply Sheets. The Town will verify that the signature on the letter matches the signature on the
Reply Sheets.
The Town will also verify the request to withdraw the bid by calling the Bidder at the telephone
number provided on the Reply Sheets.
After the Town is satisfied that a request to withdraw a bid before the established deadline is valid,
the bid will be returned to the Bidder. The Bidder may then withdraw completely from the bidding
process or may modify the bid and resubmit before the deadline.
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MODIFICATION OR WITHDRAWAL OF BID AFTER DEADLINE
If a bid security is required and a Bidder does not honor their bid for the specified time, the bid check
shall become the property of the Town; or, if a Bid Bond was furnished, the Bid Bond shall become
payable to the Town.
After the deadline, the submitted bids become the property of the Town and are valid offers to be
honored by the Bidder for sixty (60) days or longer, as specified in the Request for Bid.
Bidders who do not honor their bids for the sixty (60) day (or as specified) period, shall be
disqualified.
FEDERAL, STATE, AND LOCAL LAWS
The Bidder shall acknowledge and agree that if awarded the RFB, Bidder shall be solely responsible
for strict compliance with all Federal, State, and Local statutes, laws, codes, rules, regulations and
ordinances, and to obtain and maintain all necessary licenses and permits relating to this
procurement.
APPLICABLE LAW
The laws of the State of Connecticut shall govern this Award/Contract and any and all litigation
related to this Award/Contract. In the event of litigation related to this Award/Contract, the exclusive
forum shall be the State of Connecticut and the exclusive venue for such litigation shall be the
Judicial District for Stamford/Norwalk at Stamford.
PROHIBITED
Consumption or use of alcohol and/or drugs is prohibited on school property. Any individual with
alcohol or drugs will be removed from said property. Smoking in the building, consumption of
alcoholic beverages, or any illegal substance is expressly prohibited on all Greenwich Public Schools
property, in all school buildings, and on school grounds. All employees or persons entering the
property surrounding the school are restricted to the immediate area of work. Communication
between workers and students will not be tolerated.
CONTRACTOR/VENDOR VERIFICATION
If applicable, the Contractor/Vendor is required to perform employee background checks as imposed
by Section 2 of Public Act 16-67; which amended Connecticut General Statutes 10-222c. The
statute, as amended, applies to Contractors/Vendors as well as to the Contractor's/Vendor's
employees. With respect to Contractors/Vendors, the statute requires that the Contractor/Vendor
follow the procedures regarding applicant background checks for any employee with such a
Contractor/Vendor who would be in a position in the school district involving possible student
contact. State of Connecticut Contractor Verification form (in accordance with Public Act 16-
67) is attached as Exhibit C.
FRACKING
Pursuant to Town of Greenwich, Chapter 15: Utilities, Town Code, Ordinance Prohibiting Waste
Associated with Natural Gas and Oil Extraction, the PROHIBITION OF WASTES GENERATED
FROM OIL & GAS DRILLING AND EXTRACTION ACTIVITIES form included in the reply
sheets, must be submitted with the Bidder's bid.
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CONFIDENTIALITY/DISCLOSURE
"Contractor" refers to all Bidders/Respondents submitting a bid/proposal.
The Town will afford due regard to the Contractor's request for the protection of proprietary or
confidential information received. However, all materials associated with the Bid/Proposal and the
Contract are subject to the terms of the Connecticut Freedom of Information Act ("FOIA") and all
corresponding rules, regulations and interpretations. In making such a request, the Contractor may
not state generally that the materials are proprietary or confidential in nature and therefore not subject
to release to third parties. The specific sentences, paragraphs, pages or sections that the Contractor
believes are exempt from disclosure under FOIA must be specifically identified as such. An
explanation and rationale to justify each exemption consistent with FOIA must accompany the
request. The rationale and explanation must be stated in terms of the prospective harm to the
competitive position of the Contractor that would result if the identified material were to be released
and the reasons why the materials are legally exempt from release pursuant to FOIA.
If the Contractor indicates that certain documentation is submitted in confidence, by specifically and
clearly marking said documentation as CONFIDENTIAL, the Town will endeavor to keep said
information confidential to the extent permitted by law. The Town, however, shall have no
obligation to initiate, prosecute or defend any information that is sought pursuant to a FOIA request.
The Contractor shall have the burden of establishing the availability of any FOIA exemption in any
proceeding where it is an issue. In no event shall the Town, or any representative of the Town, be
liable for the disclosure of any documents or information in its possession which the Town believes
are required to be disclosed pursuant to FOIA or other requirements as mandated by policy/law.
Additionally, as per Section 1-210(b) of FOIA - Nothing in the Freedom of Information Act shall be
construed to require the disclosure of:
(24) Responses to any request for proposals or bid solicitation issued by a public agency, responses
by a public agency to any request for proposals or bid solicitation issued by a private entity or any
record or file made by a public agency in connection with the contract award process, until such
contract is executed or negotiations for the award of such contract have ended, whichever occurs
earlier, provided the chief executive officer of such public agency certifies that the public interest in
the disclosure of such responses, record or file is outweighed by the public interest in the
confidentiality of such responses, record or file.
ISSUING AUTHORITY
Mr. Daniel Centofanti, Procurement Specialist, is responsible for the conduct of this procurement.
Any inquiries or requests regarding this procurement shall be submitted in writing to Mr. Centofanti
at the address below by 11:00 AM Tuesday, September 15th, 2026:
Town of Greenwich
Purchasing Department
101 Field Point Road
Daniel.Centofanti@GreenwichCT.Gov
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INSURANCE REQUIREMENTS
The awarded Contractor will be required to provide insurance coverage as specified on the Insurance
Requirements Sheet, Exhibit A, of this RFB/RFP. The Acord certificate of insurance form must
be executed by your insurance agent/broker and returned to this office. The most current Acord form
should be used for insurance documentation purposes. Company name and address must conform on
all documents including insurance documentation. It is required that the agent/broker note the
individual insurance companies providing coverage, rather than the insurance group, on the Acord
form. The Contract number (provided to the awarded Contractor), project name and a brief
description must be inserted in the "Description of Operations" field. It must be confirmed on the
Acord Form that the Town of Greenwich/Greenwich Public Schools/Greenwich Board of
Education/Town of Greenwich d/b/a The Nathaniel Witherell are endorsed as an additional insured
by having the appropriate box checked off and stating such in the "Description of Operations" field.
Contractor's insurance must be primary and non-contributory.
The Contractor shall be responsible for maintaining the above insurance coverages in force to
secure all of the Contractor's obligations under the Contract with an insurance company or
companies with an AM Best Rating of A-:VII or better, licensed to write such insurance in
Connecticut and acceptable to the Risk Manager, Town of Greenwich. For excess liability only,
non-admitted insurers are acceptable, provided they are permitted to do business through
Connecticut excess line brokers per listing on the current list of Licensed Insurance Companies,
Approved Reinsurers, Surplus Lines Insurers and Risk Retention Groups issued by the State of
Connecticut Insurance Department.
The Contractor shall submit with the bid/proposal the signed, original "Insurance Procedure" form,
included in the reply sheets, which states that the Contractor agrees to provide the specified
insurance coverage for this bid/proposal at no additional charge above any insurance charge declared
in the bid/proposal.
9

TOWN OF GREENWICH, CT
REQUEST FOR BID #7969 DEADLINE: 09/29/2026 AT 11:00 AM
ON-CALL CONTRACTOR SERVICES
REPLY SHEET (Page 1 of 9)
PRICING
The Bidder shall provide complete total fixed pricing below, inclusive of all costs such as overhead,
profit, equipment*, permits, insurance, etc. and round trip travel costs. Round trip travel costs
include the worker's time traveling from the service center, and all transportation costs such as
depreciation of vehicle and gasoline.
*Individual vehicles for transport of equipment and personnel, such as pick-up trucks, trailers, etc.
shall be calculated as part of the Contractor's overhead.
Pricing shall represent the fixed prices and rates that shall be in effect for the entire first year of the
Service Agreement.
Straight Time Hourly Rate Overtime Hourly Rate
Laborer - General $__________per hour $_________ per hour
Carpenter $__________per hour $__________per hour
Carpenter Apprentice $__________per hour $__________per hour
Mason $__________per hour $__________per hour
Mason Apprentice $__________per hour $__________per hour
Concrete Finisher $__________per hour $__________per hour
CDL Truck Driver $__________per hour $__________per hour
Equipment Operator $__________per hour $__________per hour
Supervisor $__________per hour $__________per hour
Project Manager $__________per hour $__________per hour
BIDDER'S COMPANY NAME: ______________________________________________
AUTHORIZED SIGNATURE: _______________________________________________