RFP-Infrastructure Master Plan, Utility (Water, Sewer, and Stormwater), and Transportation Comprehen
| Location: | Washington |
|---|---|
| Posted: | Oct 19, 2025 |
| Due: | Dec 16, 2025 |
| Agency: | Oak Harbor city |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | ENG-23-07 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
ENG-23-07
|
| Bid Title: |
RFP-Infrastructure Master Plan, Utility (Water, Sewer, and Stormwater), and Transportation Comprehen
|
| Category: | Request for Proposals |
| Status: | Open |
|
Attachment Preview
Request for Proposal (RFP)
Infrastructure Master Plan, Utility (Water, Sewer,
and Stormwater), and Transportation
Comprehensive Plan Updates
Soliciting Agency:
City of Oak Harbor
Proposals Due by:
4:00 p.m. (PT), Tuesday, December 16, 2025
Submit via
MRSC Rosters Bonfire Hub: https://mrscrosters.bonfirehub.com/projects
For More Information: Steve Schuller, Public Works Director
at 360-279-4751 (direct) or sschuller@oakharbor.org
Andy Walsh, Senior Engineer
at 360-279-4521 (direct) or awalsh@oakharbor.org.
REQUEST FOR PROPOSAL OVERVIEW
The City of Oak Harbor (City) on Whidbey Island in Island County, Washington, is seeking
proposals from qualified engineering and planning consulting firms to complete an
Infrastructure Master Plan and Utility (water, sewer, and stormwater) and Transportation
Comprehensive Plan Updates. Qualified firms are invited to submit proposals through a
qualification-based search of our MRSC Roster and advertising in the Seattle DJC.
The City may award the work to one or more firms to complete different sections of the
scope of work. For example, the City may select one firm to complete the water system
plan update, and another separate firm to complete the transportation plan update, or may
select a single firm to complete both. Firms are also encouraged to partner with one another,
with one firm acting as the prime consultant and point of contact with the City.
ABOUT OAK HARBOR, WASHINGTON
The City of Oak Harbor was incorporated on May 14, 1915, and is situated in the northern
portion of Whidbey Island, approximately two hours' drive north of Seattle, and is
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accessible by both land and ferry.
Oak Harbor's growth target projects a total population increase of 55% by 2045, growing
from 24,662 in 2020 to 38,507 by 2045. Oak Harbor is Whidbey Island's largest
incorporated city (located in Island County). Named for the Garry Oak trees which grace its
skyline, the City's growth coincided with two major events: the building of Deception Pass
Bridge in 1935, and the completion of Naval Air Station Whidbey Island in 1942.
The City of Oak Harbor operates under the mayor–council form of government. The Mayor
and City Council are elected at-large for four-year overlapping terms. The Mayor serves as
the Chief Executive Officer and is responsible for developing budgets and related financial
plans and overseeing the city's overall operation.
SCOPE OF WORK
Plan updates will focus on the current 20-year (2025-2045) growth goals and estimate the
100-year “limits” of growth, including the existing city limits and urban growth areas,
waterfront district and downtown upzones, and future urban growth area expansions.
The City’s existing plans have been included as attachments, and additional information
for each section can be found below:
1. Infrastructure Master Plan
a. Inclusion of Land Use Revisions Currently Under Evaluation:
• 2045 Comprehensive Plan: The City is working with the State Department of
Commerce and Island County to complete its Comprehensive Plan Update for
2025-2045.
• Waterfront District: The City has been working on the redevelopment of its
downtown and Waterfront District. The final Vision to Action Plan for the
District can be found as (Attachment “A”). Land use updates will continue into
2026-2028 and include future upzones and development code changes.
• Annexations: The City also expects to annex parts or all of its existing urban
growth areas (UGA).
• UGA Expansions: The City also expects new UGA expansions as part of the 2045
Comprehensive Plan process.
• Long-term Strategy: The selected firm(s) will assist the City in developing
strategies for meeting growth projections for 2045 and long-term growth limits
approximately 100 years into the future to best determine infrastructure
improvements that will have a lasting benefit.
b. 3D Model for Near- and Long-term Decision Making: The consultant selected for the
Infrastructure Master Plan will provide the following products at a minimum, using
SketchUp, Arc Urban Model, or Similar Software:
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• 3D massing diagram for multiple phases of Waterfront District land use upzones.
Assist the City with the ability to “fly through” the final model and set it to
specific birds'-eye views. The model will allow visualization of each parcel and
street Right-of-Way requirements before and after.
• Building square footage before and after, Pollution Generating Paved Surface
Area before and after, and other key comparative data
• Additional housing units and total retail square footage before and after.
• Highlight areas that require retail street frontage, as defined by City, including
retail frontage depth.
• New street design cross sections—showing separate colors and/or patterns for
pedestrian, landscape, stormwater treatment, utility locations and easements,
woonerfs, transit, autonomous vehicle (AV) drop-off, and multimodal areas.
2. Water System Plan Update
Water System Plan (September 2014) (Attachment “B”), and Water System Plan
Extension (July 2022) (Attachment “C”), in accordance with Washington State
Department of Health requirements, generally found in WAC 246-290. Extension
grants by the Health Department.
The scope will also include an analysis and creation of a Water Supply Plan that
includes: two existing water supply transmission lines serving the City of Oak
Harbor from the City of Anacortes, a long-term replacement strategy for the
transmission mains, evaluation of the Navy’s cross-city water main serving the
Seaplane Base, grant partnerships with the Navy and other sources, and backup and
emergency water supply from existing and future groundwater wells and other
sources.
3. Sewer Plan Update
Comprehensive Sewer Plan (December 2008) in accordance with Washington
State Department of Ecology (DOE) requirements as presented in WAC 173‐240-50.
(Attachment “E”).
4. Stormwater Plan Update
Comprehensive Stormwater Plan – (March 2020) in accordance with Washington
State Department of Ecology (DOE) requirements and Municipal Stormwater
Permit. (Attachment “F”).
5. Transportation Comprehensive Plan Update
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Transportation Comprehensive Plan- (August 2016) in accordance with
Washington State Growth Management Act and RCW 36.70A.070. Traffic Impact
Fees have not been updated since approximately 1996. (Attachment “G”).
Additional documents available for the transportation analysis include the City’s
Active Transportation Plan (Attachment “F”) and the Comprehensive Safety Action
Plan (Attachment “H”).
FUNDING
The City has allocated approximately $930,000 for required services. The �inal amounts
for each service will be determined during the scope of work and agreement development.
PROJECT SCHEDULE
The City anticipates the term of this agreement will be three (3) years.
PROPOSAL REQUIREMENTS
1. Letter of Interest
2. Firm Profile outlining history, markets, services, clients, staff size, and expertise.
3. Relevant Experience on projects or service profiles highlighting similar work,
including the scope of services provided and personnel assigned to the project.
4. Proposed Staff with resumes for staff proposed to work on this project, including
employment history, experience, and explanation of proposed role for each
individual.
5. Project Approach, including how you would accomplish the tasks described in the
Scope of Services and tentative delivery schedule.
6. References for at least three clients from similar projects.
Af�irmation as to Form of Agreement: Provide a statement to the effect that the City
Standard Professional Services Agreement (PSA) is acceptable to the Proposer or state
exceptions taken.
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Selection Criteria:
Letter of Interest
Criteria
Point Value
Up to 10 Points
Firm Profile
Experience
Proposed Staff
Project Approach
Up to 15 Points
Up to 25 Points
Up to 25 Points
Up to 25 Points
TOTAL
Up to 100
Points
Should the City determine that interviews are desirable, up to 25 additional points may be
granted based on those interviews.
Selection Procedure: Subsequent to the deadline for acceptance of proposals, the City will
evaluate the Technical Proposal and will determine rankings based upon materials
submitted and oral interviews (if deemed necessary by the City) using the selection criteria
and weights indicated above. The City will contact the �irm(s) with the highest-ranked
Technical Proposal for the speci�ic section(s) and request a scope of work and fee. If an
agreement cannot be reached with the top-ranked �irm, the City will contact the �irm with
the next-ranked Technical Proposal and attempt to negotiate with that �irm. The process
will be repeated until an agreement is reached.
Submittal Deadline: Proposals must be uploaded using the following link to
https://mrscrosters.bonfirehub.com/projects, by 4:00 p.m. (PT) on December 16, 2025.
Subject line must say, “RFP – Infrastructure, Utility, and Transportation Plan Updates”
Submittals that are not received on or before the specified deadline will not be accepted.
The City of Oak Harbor reserves the right to request follow-up information or clarification
from consultants in consideration. The consultant is responsible for ensuring delivery by
the date and time included. The City of Oak Harbor reserves the right to reject any or all
submittals, compare the relative merits of the respective responses, and choose a vendor
who will best serve the city's interests.
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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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