Waste and Recycling Disposal

REQUEST FOR QUOTATIONS
Waste and Recycling Disposal
REQUEST NUMBER: 2623
DUE DATE: October 6, 2026
DUE TIME: 2:00 pm (local)

Gerald R. Ford International Airport Authority
Grand Rapids, Michigan
INTRODUCTION
The Gerald R. Ford International Airport is the second busiest airport in Michigan, serving business and leisure
travelers with nonstop and connecting flights on eight airlines. The Ford Airport is managed and operated by
the Gerald R. Ford International Airport Authority.
The Gerald R. Ford International Airport Authority (GFIAA) is requesting quotes for the furnishing and emptying
of waste and recycling at the various locations on and offsite. The initial term of this contract is three (3) years
beginning November 1, 2026. The Authority reserves the right to renew this contract for two (2) additional one-
year periods under mutually agreeable terms and conditions and approval by the authorized agent of the
Authority.
SOLICITATION AND PROJECT SCHEDULE
ACTIVITY DATE
RFQ Issue Date September 8, 2026
Question Deadline September 24, 2026
Submission Due Date October 6, 2026 at 2 pm
Contract Start Date November 1, 2026
GFIAA reserves the right to modify the deadline set forth in the above table in its sole discretion. Any such
modifications will be stated in an addendum.
RFQ #2623:
Waste and Recycling Disposal 2

Gerald R. Ford International Airport Authority
Grand Rapids, Michigan
WORK SCOPE
Waste must be removed in a neat and orderly fashion. Should a spill occur, it is the responsibility of the
Respondent to return the area to its original state. All waste must be picked up on the scheduled pickup day.
At times an additional pickup may be needed outside of the normal schedule. These pickups shall be calculated
at the on-call rate.
Dimensions, if furnished, are for general reference only and should be verified by Respondents.
The Authority reserves the right to permanently bar any employee for behavior it deems inappropriate.
LOCATIONS AND SERVICE REQUIREMENTS
See attached Exhibits: A & B.
RECYCLING SERVICES
It is understood all recycling containers are mixed containers which hold cardboard, tin, plastic, glass and
paper. Recycling will not be separated by material type. All recycling must be picked up each scheduled pickup
day.
CONTAINERS
All containers are to be supplied by the Respondent. The cost of the containers is understood to be included in
the bid price. The Authority will not pay any additional container costs, including removal or exchange. All
containers must be in place within one (1) week of bid award. These containers are to be metal, neat in
appearance, and maintained as to not allow drainage of fluid waste leakage. Containers must have locks if
specified.
COMPACTORS
The compactors for both the 32-yard trash container and 32-yard recycling container will need to be replaced.
Replacement recommendations are welcome along with options for leasing versus purchasing the units.
CHANGE OF LOCATIONS AND SERVICE REQUIREMENTS
The Authority reserves the right to add or delete service locations and/or service requirements on a prorated
basis if needs change within the contract term. The appointed agent of the Authority is the only person
authorized to make any changes and will notify the Respondent of such changes one (1) week in advance.
PRICE ADJUSTMENTS
If disposal costs are adjusted upward or downward during the contract term, prices shall be similarly adjusted.
For each cent ($.01) per ton increase in disposal fees, the bid price under the contract shall be adjusted $.0015
per cubic yard. No other increases will be allowed. Notification of a price adjustment must be received in
writing by the Authority. Email is an acceptable form of notification.
HOLIDAY SCHEDULE
If the normal service day is scheduled to be performed on a holiday, it is to be re-scheduled for service the
following day.
RFQ #2623:
Waste and Recycling Disposal 3

Gerald R. Ford International Airport Authority
Grand Rapids, Michigan
PERFORMANCE REQUIREMENTS
The Respondent is to follow all OSHA and MIOSHA requirements during performance of the contracted
services. It is the responsibility of the Respondent to obey all current city, county, state, and federal regulations,
codes, laws, and procedures while under contract with the Agencies. Failure to abide by such regulations,
codes, laws and procedures will result in cancellation of the contract.
The Respondent is responsible for obtaining all necessary permits and licenses so that the completed work
complies with all applicable codes, ordinances, regulations, standards, and laws. The cost of such permits is
understood to be part of the bid price. The Authority will not pay for any additional permit/licensing costs.
INVOICING
The Respondent must invoice according to the requirements below. Failure to do so could result in cancellation
of the contract.
o Each site should be invoiced separately and list the site name and address.
o Invoices must be itemized by container. All container specific charges and fees including
tonnage prices must correlate with the correct container.
o The date of each complete pick up should be listed.
REFERENCES
Provide three (3) references of current/past customers who are able to verify the quality of products and/or
services your company provides. The Authority requests references of similar size and scope of work.
ON-SITE INSPECTION
Respondents are encouraged to visit each location accessible to the public to confirm and acquaint themselves
with the placement of the current containers, the particular needs of each location, sizes of parking lots and
other details that may affect pricing. A site visit for containers in the secured area is optional and must be
scheduled with Marissa Norris, 616-233-6024, mnorris@grr.org.
REQUESTS FOR INFORMATION
GFIAA reserves the right to publish and respond to an inquiry, respond directly to the inquirer without
publishing or not respond to the inquiry at its sole discretion. Unless otherwise indicated, all questions will be
complied into one document and answers will be issued as a Questions & Answers document within 4 days
after the question deadline.
It is the firm's responsibility to become familiar with and fully informed regarding the terms, conditions,
and specifications of this solicitation. Lack of understanding or misinterpretation of any portions of this
solicitation shall not be cause for withdrawal after opening or for subsequent protest of award.
Addendums will only be published by the GFIAA Purchasing Department and available for review at
https://www.grr.org/business-opportunities.
RFQ #2623:
Waste and Recycling Disposal 4

Gerald R. Ford International Airport Authority
Grand Rapids, Michigan
REQUEST FOR PROPOSAL SUBMISSION
Responses may be delivered physically or electronically. To be considered, complete submissions must be
received prior to the due date and time specified (local time).
* Hard copy responses can be mailed or otherwise delivered to the address below.
Submission address:
Attn: Marissa Norris, Senior Procurement Specialist
Gerald R Ford International Airport Authority
5500 44th St SE
Grand Rapids, MI 49512
* Electronic responses can be securely uploaded as a single pdf document to:
https://www.dropbox.com/request/lkys8z9qme4sc9vmgxmx
Electronic submissions shall be named with a form or portion of the firm's name as part of the document
name.
The firm certifies the response submitted has not been made or prepared in collusion with any other
respondent and the prices, terms or conditions thereof have not been communicated by or on behalf of the
respondent to any other respondent prior to the official opening of this request. This certification may be
treated for all purposes as if it were a sworn statement made under oath, subject to the penalties for perjury.
Moreover, it is made subject to the provisions of 18 U.S.C. Section 1001, relating to the making of false
statements.
Submissions may be withdrawn by written request only if the request is received on or before the opening
date and time.
Submissions not meeting these criterions may be deemed non-responsive.
GFIAA is not liable for any costs incurred by any prospective firm prior to the awarding of a contract,
including any costs incurred in addressing this solicitation.
RFQ #2623:
Waste and Recycling Disposal 5

Gerald R. Ford International Airport Authority
Grand Rapids, Michigan
AIRPORT SECURITY
It is essential that during the performance of this contract that airport security be maintained and that
operations under this agreement conform to Airport security requirements.
Airport-Issued Identification Badges -
Identification badges are issued by the Airport Police Department to provide unescorted access to authorized
employees performing job duties within the airport. Contractors assigned to this account must be badged to
provide services within the Secure Area. GRFIAA will not provide escort. The Contractor assumes responsibility
for the conduct of all personnel working on airport property. All personnel within the Secured Area must
display an airport-issued identification badge or be escorted by personnel with a badge who has been granted
escort privileges. Identification badges must be worn on an individual's outermost garment and above the
waist at all times.
The Airport encourages all Contractor personnel to be badged. An unbadged person is to be under escort at
all times. This will be strictly enforced.
Badges are the property of the Airport and must be returned promptly upon fulfilment of this agreement, an
individual's termination or at the request of the GRFIAA. Failure to return badges may result in the Contractor
being declared nonresponsive and ineligible for future Airport contracts.
Pre-Badging Requirements for General Contractor -
Contractor should coordinate badge requirements with the Airport Project Manager. DO NOT WAIT UNTIL THE
LAST MINUTE. The following documents are required before the Contractor begin the badging process for
themselves, their subcontractors or their employees:
1. Project Letter from Contractor - Letter must include the Project Name with Start Date and estimated End
Date, PLUS a list of all Subcontractors (if any).
2. Authorized Signer Letter(s) - Contractors/subcontractors will designate one or more individuals to be
Authorized Signers for badge enrollments. The Authorized Signer letter must be on company letterhead. An
Authorized Signer must obtain an airport badge prior to attending signatory training which is administered
by the Airport Security Coordinator. The badging process is outlined below.
Badging Process -
The badging process requires two visits to the Airport Police office for each applicant.
1. Badge Application and Background Checks
The process is initiated with the Authorized Signatory. They will be enrolling the applicant in the airport's SAFE
Signatory Portal. Once enrolled and submitted, each applicant must make an initial appointment with the
airport badging office. (www.grrbadging.as.me)
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Gerald R. Ford International Airport Authority
Grand Rapids, Michigan
As outlined in the appointment information, each individual is required to provide 2 pieces of acceptable ID, as
well as provide a completed GRR Fingerprint Application. Information about acceptable IDs and the GRR
Fingerprint Application can be found on the badging services page: http://www.grr.org/badging-services.php
The airport will perform two background checks on the applicant:
a. A security threat assessment (STA) is a name verification background check conducted by the
Transportation Security Administration (TSA).
b. A criminal history records check (CHRC) is a fingerprint-based background check to determine if
personnel have been convicted of a felony within the last ten (10) years. Background check results can
take anywhere from two days to two weeks to be completed.
The Contractor's Authorized Signatory will be notified once the background checks have been
completed and approved. The Authorized Signatory will notify the individual and have them schedule
their assigned appointment for Badge Training and Issuance.
2. Training and Badge Issuance
The applicant will make an appointment at www.grrbadging.as.me for their assigned training and badge
issuance. Training may include the following depending on which privileges the Authorized Signatory assigned
during enrollment:
a. SIDA training
b. Non-movement driver's training
Each training takes approximately 45 minutes to complete. Once completed and passed, the individual will
receive their ID.
Training/Badging must be completed within 30 days from date of approval. Applicants who fail to complete
badging within the allotted time will be assessed a resubmission fee.
All initial badging fees will be at no cost to the Contractor. If an ID badge is lost, stolen, or otherwise
unaccounted for immediate notify Airport Communications at 616.233.6055. The ID badge replacement fee is
$50.00. The badge holder is responsible for the ID badge replacement fee.
RFQ #2623:
Waste and Recycling Disposal 7

Gerald R. Ford International Airport Authority
Grand Rapids, Michigan
TERMS AND CONDITIONS
GFIAA reserves the right to require that its standard terms and conditions apply to any actual order placed in
response to a firm's submission. No attempt to modify GFIAA's Standard Terms and Conditions shall be
binding, absent agreement on such modification in writing and signed by GFIAA.
No payment shall be made to the Respondent for any extra material or services, or of any greater amount of
money than stipulated to be paid in the contract, unless changes in or additions to the contract requiring
additional outlay by the Respondent shall first have been expressly authorized and ordered in writing by
contract amendment or otherwise furnished by the GFIAA.
The intent of these specifications is to solicit a properly designed and all-inclusive response. Any
requirements not in the specifications, but which are needed for such a response, are to be included in the
submission.
The Gerald R. Ford International Airport Authority, in accordance with the provisions of Title VI of the Civil
Rights Act of 1964 (78 Stat. 252, 42 U.S.C. 2000d to 2000d-4), 28 CFR 50.3, and 49 CFR Part 21, hereby
notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement,
all contractors will be afforded full opportunity to submit bids in response to this invitation and will not be
discriminated against on the grounds of the owner's race, color, national origin, sex, creed, age, or disability in
consideration for an award.
The Respondent shall not discriminate against an employee or applicant for employment with respect to hire,
tenure, terms, conditions or privileges of employment, or a matter directly or indirectly related to
employment, because of race, color, religion, national origin, age, sex, height, weight, marital status, or
disability that is unrelated to the individual's ability to perform the duties of a particular job or position.
The Respondent shall observe and comply with all applicable federal, state, and local laws, ordinances, rules
and regulations at all times during the completion of any contract with the GFIAA.
The terms of this request shall be interpreted, construed and enforced pursuant to the laws of the State of
Michigan, and the Parties irrevocably consent to the jurisdiction of the federal and state courts presiding in
Michigan.
The GFIAA is tax-exempt and a regional airport authority organized under 2015 P.A. 95, being MCL 259.137 et.
seq.
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Gerald R. Ford International Airport Authority
Grand Rapids, Michigan
Vendor Representation and Warranty Regarding Federal Excluded Parties List: The Respondent acknowledges
that the GFIAA may be receiving funds from or through the Federal Government; such funds may not be used
to pay any Respondent on the Federal Excluded Parties List (EPLS). The Respondent represents and warrants
to the GFIAA that it is not on the Federal EPLS. If the Respondent is in non-compliance at any time during
execution or term of this agreement (including any extensions thereof), the Respondent shall be in breach and
the GFIAA shall be entitled to all remedies available to it at law or equity, specifically including but not limited
to recovery of all moneys paid to the Respondent, all consequential damages (including the loss of grant
funding or the requirement that grant funding be returned), and attorney fees (including the costs of in-
house counsel) sustained as a result of the Respondent's non- compliance with this warranty and
representation.
Pursuant to the Michigan Iran Economic Sanctions Act, 2012 P.A. 517, by submitting a bid, proposal or
response, Respondent certifies, under civil penalty for false certification, that it is fully eligible to do so
under law and that it is not an "Iran linked business," as that term is defined in the Act.
Insurance requirements are posted on the Documents and Forms page of the GFIAA website within the
Purchasing Terms and Conditions document.
Termination For Cause: Should the firm fail to perform the Work as required by and in accordance with the
schedule or time requirements, or otherwise violate any of the terms set forth in the Solicitation Request, it
shall constitute breach of the Contract. Other than in force majeure situations, Respondent shall have five (5)
calendar days to cure a breach of the Contract (the "Cure Period") following issuance of GFIAA written notice.
Failure to cure a breach of the Contract within said Cure Period shall allow the GFIAA to, without further
notice to the Respondent, declare the Contract terminated and proceed with the replacement of the
Respondent and the GFIAA shall be entitled to all remedies available to it at law or in equity including a claim
against any required payment/performance bonds.
Termination Without Cause: Notwithstanding any other provision, at any time and without cause, GFIAA shall
have the right, in its sole discretion, to terminate the contract by giving sixty (60) days written notice.
Although it is the intent to contract with one provider, the GFIAA reserves the right to contract with alternate
sources if the Respondent is unable or unwilling to service its obligation, or it is deemed by GFIAA to be in its
best interest to use alternate sources.
Assignment: Neither party shall assign or delegate any of its rights or obligations under this Agreement
without the prior written consent of the other party.
Respondent warrants that they are an authorized provider of products or services of his/her submission.
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