RFQ for Electrical Engineering Design Services

City of Sedro-Woolley
Public Works Department
Request for Qualifications for Electrical Engineering Design
Services
City Hall Emergency Generator
Closing Date & Time:
Submit a digital copy, in PDF format; must be received by
2:00 p.m., PST, on September 22, 2026
Contact Person:
Kyle Anderson, Assistant City Engineer
kanderson@sedro-woolley.gov
(360) 855-0771

Overview
The City of Sedro-Woolley ("City") is seeking submittals from electrical engineering firms
interested in providing professional design services to the City of Sedro-Woolley Public Works
Department for the City Hall Emergency Generator. The successful firm will have experience
with industrial scale electrical generator engineering, construction, documentation, and permitting.
The City invites interested parties to respond to this Request for Qualifications (RFQ) by
submitting their qualifications relating to this type of project. Disadvantaged, minority, small
business enterprise and women-owned consultant firms are encouraged to respond. Upon
consideration of the submittals, the City will negotiate final terms with the selected party.
Project Description
This project is intended to provide design services for an emergency generator with sufficient
electricity to meet the needs for the City of Sedro-Woolley's City Hall in its entirety in the event of
power outages, which includes several departments. Currently, City Hall houses the following
departments:
Administration
Building Department
City Council
Community Planning and Development Department
Emergency Operations Center
Finance Department
Fire Department
IT Department
Municipal Court
Police Department
Public Works Engineering Department
The project envisions providing plans, specs, and an engineer's estimate for an emergency
diesel powered generator that can meet all electricity needs for City Hall and all the above-
mentioned departments. Currently, there is a generator at City Hall that only provides enough
electricity for the Fire and Police Departments in the event of a power outage. Some preliminary
design efforts have already been conducted, and conduit has been previously installed for future
installation of a generator.
The city is now seeking the assistance of an electrical engineering design consultant to finalize
the engineering plans, compile the specifications and prepare a final engineer's estimate in
anticipation of a summer 2027 window. Additional assistance during and post-construction may
be added as needed.
Scope of Services
The City is seeking professional engineering and technical services for the planning, design and
construction engineering support required for the final engineering plans, specification and
estimate for the design of the City Hall Emergency Generator.
Services may include any of the following:
* Preparation and submittal of intermediate (90%) and final (100%) design documents
including construction drawings, specifications, detailed cost estimates. (Final PS&E
package)
* Assistance in bidding and selection of construction contractor.

* Support for other city staff for permitting as needed.
* Construction Contract administration and documentation services, as required.
* Construction phase engineering support (post-design services), as required.
Consultants shall have expertise in the following:
* 2021 International Building Code
* 2021 International Fire Code
* National Electrical Code
* Current Department of Labor & Industries Standards
The City of Sedro-Woolley reserves the right to retain the services of the successful firm(s) for
any subsequent phases (detailed design and construction) associated with the project.
All plans developed by the consultant are required to be sealed by an Electrical Engineer licensed
in the state of Washington. In addition, the consultant may be requested to provide bidding and
construction services. The City requires design format drawings, or equivalent, that achieve a
high-quality level of plan preparation.
Statement of Qualifications
Firms interested in providing design and post-design services to the City of Sedro-Woolley for
this project will submit the following information:
* Statement of approach to the project.
* Overall experience and qualifications of the firm and/or sub-consultant firms to provide
requested design services including:
o Construction support services
* Roles, qualifications, and experience of key team members and sub-consultants
* Familiarity with IBC, IFC, NEC, and L&I standards and requirements
* Availability: Describe your firm's ability to complete the project within the proposed schedule.
* List of similar size and types of projects together with references from owner agencies.
* Any unique or specialized services that make your firm qualified for this project.
Evaluation and Selection Process
The selection committee will evaluate all submittals based on evaluation criteria to include:
Evaluation Criteria 100 Points Total
* Amount of specialized experience in the 10
type of work required
* Availability and capacity of the firm to 5
accomplish the work in the required time
frame
* Project understanding, delivery, scheduling, 20
expressed interest and management
approach

* Qualifications of the firm and project team 25
relevant to the Scope of Services,
Statement of Qualifications and references
o Project team members level of
involvement in firms example
projects
o Contract management
competency; confirmed by
references
* Familiarity and past experience with IBC, 10
IFC, NEC, and L&I standards and
processes
* Professional reputation and references 5
* Experience with construction practices, 25
permitting agencies and franchise utilities
located in or near Skagit County, WA
Rankings may lead directly to negotiation with the most highly qualified firm or development of a
short list of firms to be interviewed. The City reserves the right to select the most highly qualified
firm based solely on the written response to the evaluation criteria. The City will be the sole judge
in the determination of the most highly qualified firm.
The highest ranked consultant may be invited to enter contract negotiations with the City. If an
agreement cannot be reached, the next highest ranked consultant may be contacted for
negotiations. The City reserves the right to terminate negotiations with any consultant should it
be in the City's best interest.
Submittal Requirements
The statement of qualifications document shall not exceed 12 pdf pages, size 11 font.
Conformance to these requirements will be considered part of the consultant's capabilities.
* Submit a digital copy in pdf format of the firm's statement of qualifications to Kyle
Anderson, Assistant City Engineer, kanderson@sedro-woolley.gov.
* Statements of qualifications must be received by 2:00 pm PST, September 22, 2026.
* All documents submitted become the property of the City of Sedro-Woolley and are
subject to the provisions of the Public Disclosure Law.
* Paper or hard copy submittals will not be accepted or considered.
* Late statements of qualifications will be kept by the City, but not considered for award.
* The City accepts no responsibility for misdirected or lost documents.
* The City reserves the right to reject any or all submittals and to waive any irregularities
and/or informalities.
A respondent may withdraw a qualification submittal at any time prior to the final submission date
by sending written notification of its withdrawal, signed by an agent authorized to represent the

agency. The respondent may thereafter submit a new qualification submittal prior to the final
submission date or submit written modifications or additions to a qualification submittal prior to
the final submission date. Modifications offered in any other manner, oral or written, will not be
considered. A final qualification submittal cannot be changed or withdrawn after the final
submission date. The City of Sedro-Woolley shall not be responsible for qualification submittal
preparation costs, including oral interviews (if held).
Additional project information is included in the supplemental information which can be found at
https://www.sedro-woolley.gov/resources/bids_and_awards/. Questions about this project
should be directed to the Assistant City Engineer Kyle Anderson, at (360) 855-0771 or
kanderson@sedro-woolley.gov.
Estimated Procurement Schedule
Advertise RFQ September 8, 2026
Deadline for questions September 22, 2026
Receive SOQs September 22, 2026
Review and Rank SOQs September 29, 2026
Consultant Selection Interviews October 12 - 16, 2026
Consultant Selection/Award October 2026
Scoping and Contract November 2026
Begin Work November 2026
Complete Work/End Contract April 2027
Contract Type
Contract type (method of payment) will be Negotiated Hourly Rate utilizing the City's Professional
Services Agreement. The City's Professional Services Agreement template can be seen on the
City website. Submission of cost proposal or elements of cost shall not be submitted until a
consultant selection has been made.
Americans with Disabilities Act (ADA) Information
Americans with Disabilities Act (ADA): The City of Sedro-Woolley in accordance with Section 504
of the Rehabilitation Act (Section 504) and the Americans with Disabilities Act (ADA), commits to
nondiscrimination on the basis of disability, in all of its programs and activities. This material can
be made available in an alternate format by emailing Serena Mynatt, ADA@Sedro-Woolley.gov.
Title VI Statement
Title VI: The City of Sedro-Woolley, in accordance with Title VI of the Civil Rights Act of 1964,
(78 Stat. 252, 42 U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it
will affirmatively ensure that in any contract entered into pursuant to this advertisement,
disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in
response to this invitation and will not be discriminated against on the grounds of race, color, or
national origin in consideration for an award.
Attachments available at
https://www.sedro-woolley.gov/resources/bids_and_awards/index.php
* City Hall/Fire Station Generator Addition Study
* Sample Professional Services Agreement

Solicitation
Posted to City of Sedro-Woolley Website: 9/8/2026
Solicited using MRSC Rosters: 9/8/2026
Roster Type: Consultant
Category: Engineering Services
Sub-Category: Electrical Engineering
Firms must be on the MRSC Consultants Roster as of the date of solicitation to be eligible.