Engineering Design Services for Parking Structures

NOTICE TO BIDDERS
REQUEST FOR PROPOSAL #26-200
PROFESSIONAL ENGINEERING SERVICES FOR
232 WESLEY STREET AND 220 SOUTH CROSS STREET PARKING STRUCTURES
Issue Date: September 8, 2026
Non-Mandatory Site Visit: September 16, 2021, at 9:00 am (CST)
Vendors shall meet in the Conley Room (lower level) at Wheaton City Hall located at 303 W. Wesley Street.,
Wheaton, IL 60187. Parking is available at City Hall. Attendees will walk across the street to the Wesley Street
parking garage, walk back to City Hall and then drive to the Cross Street parking garage. Vendors shall provide
their own transportation.
Last Date for Questions: September 23, 2026, at 11:00 am (CST)
Due Date: September 30, 2026, no later than 11:00 am (CST)
Return submittal to:
City of Wheaton
303 W. Wesley Street - 1st Floor Finance Counter
Wheaton, IL 60187-0727
Attn: Tony Sperkowski, Procurement Officer
To be considered responsive, the following documents shall be included with your submittal:
Fee Proposal Form (Exhibit D)
Notice of Deviations Form (Exhibit E)
Listing of Subcontractors, Consultants and Agents Form (Exhibit F)
References Form (Exhibit G)
Vendor Certification Form (Exhibit H)
Vendor Information Reporting Form (Exhibit I)
W-9 Form
The successful Vendor will be required to submit the following additional documents:
* Certificate of Insurance with signed endorsements
* Professional Services Agreement (Exhibit B)
Page 1 of 1
Notice to Bidders

EXHIBIT A
REQUEST FOR PROPOSAL #26-200
PROFESSIONAL ENGINEERING SERVICES FOR
232 WESLEY STREET AND 220 SOUTH CROSS STREET PARKING STRUCTURES
INTRODUCTION
The City of Wheaton is seeking proposals for professional engineering services required to perform a condition
assessment, prepare construction documents to implement the repairs. Designing repair details and/or work
item descriptions as well as preparing Construction Specifications for the following repair items, Bidding, and
Engineering Services During Construction of the 220 North Cross and 232 Wesley Street Parking Structures
located in Wheaton, Illinois.
TENTATIVE SOLICITATION SCHEDULE
Non-Mandatory Site Visit: September 16, 2026, at 9:00 am (CST)
Due Date for Written Questions: September 23, 2026, at 11:00 am (CST)
Submittals due: September 30, 2026, at 11:00 am (CST)
Intended date for contract award: October 6, 2026
This schedule is an estimate only. Dates and events may be revised or eliminated if in the best interest of the
City of Wheaton.
NON-MANDATORY SITE VISIT
There will be non-mandatory site visits to both parking garages held on September 16, 2026, at 9:00 am (CST).
Vendors shall meet in the Conley Room (lower level) at Wheaton City Hall located at 303 W. Wesley St.,
Wheaton, IL 60187. Parking is available at City Hall. Vendors shall provide their own transportation.
SCOPE OF SERVICES
The following scope of services is included as a guide for the proposer. It is intended to identify the minimum
service level expected from the successful firm and as such should be modified and augmented, based upon the
experience of the firm, as necessary to complete the project.
BACKGROUND
Wesley Street (Appendix 1)
The 232 Wesley Street Parking Structure is a 3-supported level, 3-bay wide parking structure. The structure
was completed in 2008 and consists of a precast concrete structural system.
Cross Street (Appendix 2)
The 220 South Cross Street Parking Structure is a 3-supported level, 3-bay wide parking structure. The
structure was originally constructed in the late 1990's and consists of a cast-in-place, post-tensioned
concrete structural system.
CONDITION ASSESSMENT SERVICES
The Phase I deliverables will include a PDF report that will focus on the current condition of the structures, a
program to implement needed conceptual repairs, and your professional opinion of probable costs for the
recommended repairs.
Page 1 of 7
Scope of Services

EXHIBIT A
REQUEST FOR PROPOSAL #26-200
PROFESSIONAL ENGINEERING SERVICES FOR
232 WESLEY STREET AND 220 SOUTH CROSS STREET PARKING STRUCTURES
CONDITION ASSESSMENT
A comprehensive and cost-effective restoration program will be built around a sound condition assessment for
the two structures. The condition assessment will seek to identify the existence, nature, and general extent of
distress in various representative elements of each structure. The condition assessment will consist of a visual
review and representative sounding of representative concrete elements in readily accessible areas. Our
conceptual restoration program will identify and prioritize required conceptual repairs. The work will specifically
include the following:
1. Review existing drawings and specifications. We intend to use the existing drawings as our background
drawings for your field survey.
2. Perform an assessment of the two parking structures to document the physical condition of
representative structural elements within each structure. This will consist of visual observation in readily
accessible exterior areas with selective non-destructive hammer sounding of the following representative
elements:
A.Floors, columns, beams, walls, ceilings, and other exterior structural elements. The visual review will
document representative noticeable distress such as cracks, leaks, spalls, scaling, joint deterioration, and
other similar adverse conditions. In addition to documenting the nature of noticeable adverse
conditions, this review will be utilized to quantify the conditions for formulating our opinion of cost.
B. Chain drag representative, available supported floor surfaces to attempt to detect concrete
delamination.
C.Visual review of representative exterior facade elements and stairs.
D.Visual review of exposed floor drains and exposed floor drain piping.
E.Visual review of the slab-on-grade level parking area.
REPORTING
1. Compile and analyze field review materials to generate conceptual repair recommendations and your
opinion of probable cost of recommended repairs. You will provide a separate opinion of probable cost for each
structure.
2. You will notify the City immediately if our observations should happen to identify items that require
immediate attention to allow continued use of the parking structures. You will also recommend any additional
evaluation, if required, based on observed deterioration.
3. Provide our report in PDF format to summarize our observations, findings, and conceptual repair
recommendations for the structure. Your report will:
A.Identify immediate conceptual repairs/conceptual shoring areas for structural elements to maintain
serviceability.
B. Recommend conceptual repair solutions for the identified problems and provide an opinion of
probable cost.
Page 2 of 7
Scope of Services

EXHIBIT A
REQUEST FOR PROPOSAL #26-200
PROFESSIONAL ENGINEERING SERVICES FOR
232 WESLEY STREET AND 220 SOUTH CROSS STREET PARKING STRUCTURES
C. Identify the need (if any) for other structural evaluation, field investigations, shoring design, and/or
studies that may be required to develop or implement the restoration program.
4. Have a conference call with you to review our report, recommendations, and opinion on probable
construction costs, if requested.
Following the Phase I Condition Assessment and Reporting services you will provide the following additional
services to design and help implement the recommended conceptual repairs once the type and scope of those
repairs are known.
CONSTRUCTION DOCUMENTS
Phase II services consist of finalizing the scope of the repair work and preparing plans, details, specifications,
and phasing to design and help implement the repairs. The plans, details, and specifications you will develop
will allow the city to obtain proper competitive bidding for the repairs from qualified restoration contractors
while specifying the latest technology in durable concrete repair.
A review of the facility for Building Code compliance and compliance with the Americans with Disabilities Act
(ADA) requirements is part of the scope of work. However, it should be noted that whenever significant repair,
rehabilitation, or restoration is undertaken in an existing structure, ADA design requirements may become
applicable if there are currently unmet ADA requirements.
PHASE II - CONSTRUCTION DOCUMENT PREPARATION AND BIDDING
1. Prepare Construction Documents to implement the repairs. Designing repair details and/or work item
descriptions as well as preparing Construction Specifications for the following repair items that were listed and
budgeted in your Condition Assessment.
A. Repair items for Concrete Repairs: Floors, lifting loops, columns, and walls.
B. Repair items for Waterproofing Repairs: Replacement of sealants for construction
joints, cove joints, vertical joints, window perimeter joints, and tee-to-tee joints, rout, and seal
slab cracks, recoating traffic toppings, and application of a concrete sealer.
C. Repair items for the Miscellaneous Maintenance Repairs: Painting of traffic markings, doors and frames,
metal pans/steel channels/hand railings, epoxy floor coating, exterior/ interior painting, floor coating and
ceiling, walls painting at Wesley garage, installation of supplemental shear transfer devices for the tee-to-
tee joints, rewelding existing broken tee to tee shear connectors, limited replacement of directional signage,
and installation of door sweeps.
2. The Construction Documents will consist of drawings, details, and technical specifications. This set of drawings
will contain a General Notes sheet that will list the required material specifications, plan view sheets, section
cuts, and restoration detail sheets, as required, for the repairs listed above. The technical specifications will
Page 3 of 7
Scope of Services

EXHIBIT A
REQUEST FOR PROPOSAL #26-200
PROFESSIONAL ENGINEERING SERVICES FOR
232 WESLEY STREET AND 220 SOUTH CROSS STREET PARKING STRUCTURES
provide detailed information on each of the work items and materials to be used in the repairs. The Construction
Specifications will be in CSI format, modified to meet the project needs. Drawings will be in AutoCAD format
3. Prepare Instructions to Bidders and a set of General Conditions that include site-specific instructions and
special requirements with respect to minimizing disruption to the parking area.
4. Progress drawing sets will be submitted to the city for review at 95% completion of the work.
5. Incorporate your comments into the construction documents.
6. Provide a list of qualified repair contractors to bid on the repairs.
7. Conduct a pre-bid conference to answer questions by the contractors and review the limitations and
extent of work required by the repair documents. Issue addendum to the construction documents, as
needed.
PHASE III - ENGINEERING SERVICES DURING CONSTRUCTION (UP TO 10 PART-TIME SITE
VISITS)
1. Conduct a preconstruction conference at the construction site to review with the contractor each work item,
quality control, and phasing of the repair work to be performed. (1 site visit)
2. Review shop drawings, submittals, test results, and material sample submittals for general conformance with
the intent of the design documents.
3. Review and approve (if appropriate) pay requests, change orders, and materials testing reports submitted by
the Contractor and testing agency.
4. Perform part-time on-site construction observation (site visits) to review construction for general
conformance with the design intent of the construction documents. You will furnish a field report to the Owner
for each site visit performed documenting the work observed and any clarifications to the construction
documents. You shall include up to eight (8) site visits to observe the repairs.
5. Participate in bi-weekly or monthly project progress meetings via conference call or in person when
coordinated with a site visit.
6. Coordinate with the Owner and Contractor during repair work to help resolve technical or design issues that
may arise during the construction as it related to the scope of the project.
7. Perform a punch-list walkthrough and prepare a document outlining visible items requiring correction at
Substantial Completion of the project. (1 site visit)
Page 4 of 7
Scope of Services

EXHIBIT A
REQUEST FOR PROPOSAL #26-200
PROFESSIONAL ENGINEERING SERVICES FOR
232 WESLEY STREET AND 220 SOUTH CROSS STREET PARKING STRUCTURES
8. Review contractor-submitted as-builts, warranties, submittals, etc. and compile into a project close-out
package.
9. Perform a detail list of repairs just before the end of the warranty to have repaired.
SUBMITTAL REQUIREMENTS
Firms shall include the following information in their submittal.
1. Brief introductory of your firm.
2 - RECOMMENDATIONS
Immediate Repairs
Recommended Base Repairs
Opinion of Probable Costs Implementation
3 - DISCUSSION
Recommended Base Repairs - 232 Wesley Street
Recommended Immediate Repairs - 232 Wesley Street
Recommended Immediate Repairs - 220 South Cross Street
Recommended Base Repairs - 220 South Cross Street
4 - INVESTIGATIVE SUMMARY
Observations
Concrete Slab
Concrete Frame
Waterproofing
Stair/Stair Elevator Towers
Epoxy floor coating
Architectural/Miscellaneous
5- Proposed Fee: Fees for engineering services shall be based on a on a lump sum not to exceed using an
hourly rate times direct staff cost. Direct costs shall be charged at the actual rate incurred with no
markup. Please complete and return the attached Fee Proposal. Include a summary of anticipated
hours, classifications, hourly rates for each classification, and number of hours per classification.
2. Procurement Forms
* Certification Form
* Fee Proposal
Page 5 of 7
Scope of Services

EXHIBIT A
REQUEST FOR PROPOSAL #26-200
PROFESSIONAL ENGINEERING SERVICES FOR
232 WESLEY STREET AND 220 SOUTH CROSS STREET PARKING STRUCTURES
EVALUATION OF PROPOSALS
City staff will evaluate submittals based on the requirements listed above. During or after the evaluation of
submittals, City staff may submit written questions and requests for clarification to the Firms. The Firm to be
recommended for award will be those whose proposal is determined to be the most advantageous to the City.
DUE DATE FOR WRITTEN QUESTIONS
All questions, either administrative or technical, shall be submitted via email to Tony Sperkowski at
asperkowski@wheaton.il.us no later than September 23, 2026, at 11:00 am (CST).
ADDENDA
All questions, clarifications or revisions regarding this proposal shall be issued via a written addendum sent to
all Vendors. Each Vendor shall acknowledge receipt of any addenda on the Fee Proposal form. Each Vendor, by
acknowledging receipt of any addenda, is responsible for the content of the addenda and any changes to the
proposal. Failure to acknowledge issued addenda may cause the proposal submittal to be rejected.
RFP SUBMITTAL
Submittals shall be received no later than September 30, 2026, at 11:00 am. Late submissions will not be
accepted.
Submit one (1) hard copy to:
City of Wheaton
303 W. Wesley Street - 1st Floor Finance Counter
Wheaton, IL 60187-0727
Attn: Tony Sperkowski, Procurement Officer
All hard copy proposals shall be submitted in a sealed package marked with the following information:
* Proposal Name & Number
* Proposal Closing Date
* Proposal Closing Time
* Vendor Name and address
It is the sole responsibility of the Vendor to ensure that their proposal is delivered by the stated due date/time.
The City is not responsible for misdirected proposal packages.
CONFIDENTIAL INFORMATION
Vendors claiming any portion of their proposal as proprietary or confidential must specifically identify what
documents or portions of documents they consider confidential. Failure to do so may result in information
becoming public record.
COSTS INCURRED IN RESPONDING
All costs incurred by the Vendor for proposal preparation and participation in this procurement shall be the sole
responsibility of the Vendor. The City shall not reimburse any Vendors for such costs.
Page 6 of 7
Scope of Services

EXHIBIT A
REQUEST FOR PROPOSAL #26-200
PROFESSIONAL ENGINEERING SERVICES FOR
232 WESLEY STREET AND 220 SOUTH CROSS STREET PARKING STRUCTURES
CITY'S PROFESSIONAL SERVICES AGREEMENT (EXHIBIT B)
The attached 'Draft' agreement is the City's standard agreement which specifically outlines the contractual
liabilities and shall be used for this project. In submitting a proposal, the Vendor agrees to enter into an
agreement with the City of Wheaton utilizing the City's standard Professional Services Agreement.
INSURANCE (EXHIBIT C)
Insurance is required as listed in this RFP package. Reference Exhibit C-Insurance Requirements.
Page 7 of 7
Scope of Services

Cross
Street
Parking
Garage
220
South
Cross
Street
(Appendix
1)

Cross
Street
Parking
Garage
220
South
Cross
Street
(Appendix
1)