5708 - Construction Management Services for Cape Seal 2026 Project

June 1, 2026
REQUEST FOR PROPOSAL
FOR
CONSTRUCTION MANAGEMENT SERVICES FOR
CAPE SEAL 2026 PROJECT
CITY OF REDDING, CALIFORNIA
(Schedule Number 5708)
In accordance with the provisions of the Municipal Code of the City of Redding, sealed
proposals must be submitted to the City Clerk's 3rd floor office located at City Hall, 777 Cypress
Avenue, Redding, California 96001 prior to 3:00 P.M. PT, Friday, June 26, 2026, for furnishing
the City of Redding a proposal for construction management services including inspection, materials
testing, and resident engineering duties for the Cape Seal 2026 Project per the scope of work and
general conditions.
PROPOSALS RECEIVED AFTER THIS TIME AND DATE MAY NOT BE ACCEPTED
OR CONSIDERED.
The said proposals will be opened at 3:00 P.M. PT, Friday, June 26, 2026, in the designated
City Hall Conference Room as posted in the main lobby of City Hall, 777 Cypress Avenue, Redding,
California.
The proposer shall provide the original (unbound), four (4) bound copies and a USB drive
with a PDF copy of the proposal in a sealed box or envelope clearly marked with the consultant's
name and the description "Proposal for CM SERVICES FOR CAPE SEAL 2026,
RFP SCHEDLE 5708". Electronic submission of proposals will not be allowed. One (1) set
of the Fee Proposal is to be submitted in a separate, sealed envelope with the same notation as
in the proposals. The City will award any resulting contract in a manner consistent with the
City Purchasing Ordinance.
The cut-off date and time for receiving questions regarding this bid is 5:00 P.M. PT, on
Friday, June 12, 2026. All inquiries must be made in writing and may be submitted to the email
address shown below.
THE CITY OF REDDING
Purchasing Division
Jennifer Antunes
Jennifer Antunes, Buyer
jantunes@cityofredding.gov

NOTE
If a potential bidder/proposer received this solicitation document through
some means other than surface mail from the City of Redding (such as from the City
of Redding Internet web site, or from another prospective bidder/proposer), it is the
responsibility of the potential bidder/proposer to advise the assigned City of Redding
Purchasing contact of its intention to submit a bid/proposal so that any addenda or
other correspondence related to this solicitation will be sent to the potential
bidder/proposer. When contacting the Purchasing Division, the bidder/proposer shall
provide the solicitation number located on the cover page of this document.
Transmittal of this information must be in writing, by U.S. Mail or e-mail.
Transmittal of this information via telephone is not acceptable.
Please submit bid/proposal as directed in the RFP package. Forward to:
City of Redding
City Clerk
777 Cypress Avenue
Redding, CA 96001
Proposals must be received by the City Clerk's office prior to 3:00 P.M. PT on the date
indicated below. Mailing envelope is to be clearly marked on the outside with the following
notation:
"Proposal for Schedule No. 5708; opening at
3:00 P.M. PT, Friday, June 26, 2026"
Note: Signatures must be legible, indicating full first and last name.
The City of Redding
Purchasing Division

CITY OF REDDING
REQUEST FOR PROPOSALS
FOR
CONSTRUCTION MANAGEMENT SERVICES FOR
CAPE SEAL 2026 PROJECT
(Schedule No. 5708)
I. INTRODUCTION
The City of Redding (City) is soliciting proposals for construction management services
including inspection, materials testing, and resident engineering duties for the Cape
Seal 2026 Project (Project). The included location maps show the general location of
the project in the City of Redding. The project is funded with Street funds.
The purpose of the project is to improve pavement conditions and reduce maintenance
costs on City streets shown on the project location map. This project will include chip
seals, slurry seals, asphalt concrete dig outs, traffic control, striping and pavement
markings.
The current construction cost, not including contingencies or construction management,
is $2.6 million. There will be 50 workings days for construction of the project.
The scope of work includes services prior to construction, services during construction,
and after construction services. A consultant services agreement will be executed for the
combined services. It is the intent of the City to hire a consultant who will provide
complete construction management, resident engineering, perform materials testing, and
inspect the construction of the project with minimal support from City personnel.
II. REVIEW OF BACKGROUND INFORMATION
The following items will be available with links at the time of advertising this RFP on the
City's Purchasing web page shown below.
PW Bid 5712 - Public Works Bid Opportunities
o Plans
o Project Specifications
City of Redding Construction Standards - Construction Standards
(CORCS)
III. GENERAL
The Consultant shall play an active role in the management of the project to maintain the
project schedule and budget and to protect the City against defects and deficiencies on
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the part of the Contractor. Services provided during construction will, in general, consist
of project management, construction contract administration, construction inspection, and
materials testing including source inspection as needed. In doing so, the Consultant will
serve as the focal point for coordination between the Contractor, the City, and utility
companies.
The Consultant's work plan and expected level of effort should consider the schedule
imposed on the Contractor, including what can be reasonable expected for overtime
inspection.
The Consultant will be responsible for their own office and administrative space including
telephone, restroom, and computer facilities. The City will not provide these facilities.
The Consultant shall assure the City that it will comply with the Americans with Disabilities
Act (ADA, as well as all applicable regulations and guidelines issued pursuant to the ADA
(42 U.S.C. 12101 et seq.).
The Consultant must comply with Government Code 8355 in matters related to
providing a drug-free workplace.
IV. SCOPE OF SERVICES
Prior to Construction
1. File Review - Review project files and plans including quantity calculations;
memorandums to Resident Engineer; geotechnical reports; hydraulic studies;
discovery plans; etc.
2. Schedule Review - Prepare a tentative schedule that identifies construction
stages, utility relocations, notification timelines for permits and agreements, and
all items that will be submitted by the Contractor for review and approval.
3. Preconstruction Conference - Organize a preconstruction conference with the
Contractor, Subcontractors, City, to discuss the work involved, administrative
matters, labor compliance, safety and accident prevention, answer questions from
the contractors, and address issues that need to be resolved before work
commences.
During Construction
4. Construction Meetings - Conduct regularly scheduled construction status
meetings to review project schedule, potential change orders, progress payments,
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and future material testing needs; facilitate decision making and discuss issues
that have the potential of adversely affecting the project budget, schedule, or
product. Consultant shall prepare meeting agenda in consultation with City
Construction Manager.
5. Coordination - Coordinate all administrative, inspection, and testing activities of
the construction contract.
6. Contract Documents - Interpret the intent of the plans and specifications to
protect the City against defects and deficiencies on the part of the Contractor and
maintain the project budget and schedule.
7. Labor Compliance - Perform labor compliance tasks, including verifying certified
payrolls, subcontractor and apprentice utilization, and labor interviews.
8. Progress Reports - Prepare monthly progress reports and submit to the City.
The reports will address the progress of the work, the project schedule,
information/decisions required to maintain the schedule and complete
deliverables, problems encountered that may affect the schedule, budget work
products, anticipated work for the following week and month, and should contain
photographs documenting the progress of the work.
9. Contractor Inquiries - Prepare responses to RFI's in compliance with the plans,
specifications and City procedures for City's approval.
10. Contract Change Orders - Prepare change orders in compliance with the
specifications and City procedures for City's approval.
11. Progress Payments - Analyze Contractor's initial schedule of values for
reasonableness. Reconcile and document items of work in compliance with the
specifications and prepare monthly progress payments in compliance with City
procedures for City's approval.
12. Project Schedule - Monitor and analyze Contractor's schedule for compliance
with the specifications and permit requirements.
13. Project Budget - Monitor and analyze project expenditures, track earned value,
forecast project costs, and develop strategies to keep project within budget.
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14. Utility Coordination - Coordinate with the appropriate utility companies for work
that affects its specific utility.
15. Project Submittals - Coordinate, document, and make engineering
recommendations regarding submittals and their compliance with the plans and
specifications for the City's and design engineer's approval.
16. Materials Testing - Coordinate, conduct, interpret, and supervise all required
soils and material tests.
17. Surveying - Provide review and approval of Contractor's construction staking
requests (if applicable) to ensure adequacy and accuracy. Construction surveying
and staking will be the responsibility of the Contractor.
18. Construction Inspection - Provide complete daily inspection of the construction
and the Contractor's operations and prepare daily and weekly inspection
documentation.
19. Test Data - Review and make recommendations on manufacturers shop or mill
tests (or reports from independent testing laboratories) relative to materials,
equipment, performance ratings, and concrete data as necessary to ensure
conformance with the project specifications.
20. Traffic Control - Review and make recommendations regarding all traffic control
proposals and inspect Contractor's traffic control to ensure compliance with
specifications and the Manual on Uniform Traffic Control Devices (MUTCD).
21. Safety - Conduct and document project safety meetings in accordance with the
project requirements. Report all accidents, including property damage, and notify
proper authorities. Document all incidents with photographs and written reports.
Enforce Federal and State regulations for occupational safety and health
standards for all construction activities.
22. Environmental and Permits - Ensure that Contractor's operations are in
conformance with the environmental documents listed below:
Project Categorical Exemption/Categorical Exclusion
23. Final Inspection - Make final inspection for all construction and provide written
documentation indicating conformance with the plans and specifications and
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approved change orders. Coordinate with City staff for final inspection. Provide
written notice to City staff of the projects final working within one day of the projects
completion.
24. Quality Control - The Consultant has total responsibility for the accuracy,
completeness, and timeliness of all meeting notes, contract change orders,
progress payments, labor compliance, reports, and all other work performed under
this contract.
After Construction
25. As Built Plans - The Consultant shall keep a full set of plans with "redline"
changes updated during construction, then upon construction completion, shall be
submitted to the City and Design Consultants for incorporation in the final Record
Drawings.
26. Contract Records - Provide the City with the original set of construction
documents cataloged in accordance with the Caltrans filing system or other City
approved system, including all documentation, correspondence, diaries, contract
documents, labor compliance, etc. All files shall be submitted electronically via a
USB flash drive within 2 months of the project's completion.
V. Prevailing Wage and DIR Registration Requirements
Portions of the work contemplated for this contract may be subject to the payment of
prevailing wages (e.g., certain inspection and testing services). The prevailing wage of
each job classification may be found by inquiry with the by inquiry with the California
Department of Industrial Relations. Consultant and any subconsultant effected shall
comply with all laws related to the performance of Public Work including, but not limited
to, payment of prevailing wages, the employment of apprentices pursuant to 1777.5 of
the California Labor Code and the obligation set forth in 1726 of the California Labor
Code to provide the City of Redding and/or Department of Industrial Relations certified
payroll documentation when required.
Copies of all certified payroll records related to this project are to accompany the relevant
invoice submitted to the City of Redding. This includes the Employer Statement of
Payments that addresses financial consideration of employee benefits.
No Contractor/Consultant or subconsultant may be listed in a bid proposal for a Public
Works project unless registered with the Department of Industrial Relations pursuant to
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Labor Code 1725.5 (with limited exceptions from this requirement for bid purposes only
under Labor Code 1771.1(a)).
No Contractor/Consultant or subconsultant may be awarded a contract for a Public Works
project unless registered with the Department of Industrial Relations pursuant to Labor
Code 1725.5.
The effected consultant and subconsultants must upload electronic payroll records
directly to the Department of Industrial Relations Division of Labor Commissioner.
VI. PROPOSAL FORMAT
The proposal shall include, as a minimum, the following information in the order shown
below:
1. Cover/Transmittal Letter - Letter is to be signed, in ink, by a member of the
organization having the authority to negotiate and execute contracts on behalf of
the firm. Cover letter must acknowledge receipt of any and all addenda by number,
if any were issued (if in doubt, check the web at Bid Opportunities).
2. Project Understanding - This section should outline the consultant's basic
understanding of the project. It should identify key issues to be addressed during
the project any insights or innovative ideas the consultant can provide for
addressing those issues.
3. Scope of Work - Describe the work plan that you intend to use to complete the
tasks listed in the Scope of Services. Note any changes/deviations or additions to
the work descriptions that may have been overlooked or that help clarify the work
tasks. Deviations which demonstrate a clear benefit or advantage to the City may
receive special consideration.
4. Related Experience - Include all projects in progress or completed over the last
five (5) years by your firm that are comparable to this project. Highlight designated
personnel and their roles on these projects. Indicated the specific relationship to
the project if other than the principal firm. Include agency references with names,
addresses, and current phone numbers.
5. Responsible Personnel - List the Principal-in-Charge, Project Manager,
Resident Engineer, and key project staff who will be directly involved in this project.
Professional qualifications, registration numbers, and applicable experience of
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each person is required, together with the hours that each is committed to the
project. Indicate the role this person had on the projects listed in the Related
Experience section above, if any. Include all anticipated subconsultants, listing
names, address, telephone numbers, key personnel, and the expected hours to
be committed to the project. A project organizational chart of key personnel shall
be included. Every person whose resume is provided shall be shown on the
organizational chart. Resumes of people who are not shown on the organizational
chart will not be considered. Personnel responsible in charge of the construction
engineering and administration shall be registered engineers in the State of
California.
6. Consultant/Sub-consultant Form - Fill out attachment 2 and submit with your
proposal.
7. Consultant Fee - In a separate sealed envelope, present one (1) set of
documentation for the estimated fee for engineering services as described
in the Scope of Work. The cost estimate shall be broken down for each project
by task, man-hours per task, different personnel classifications per person-hour
(i.e., Principal, Senior Engineer, Staff Engineer, Clerical, etc.), provide a total cost
per task, subcontractors fees, expenses, and a total not-to-exceed amount for the
entire project. Fees shall include all markups, overhead, and profit. The estimated
fee shall be submitted in a sealed envelope along with copies of the proposal and
shall not be opened until the interview process has been completed. The fee shall
not be a scoring factor in the evaluation of the consulting firms. Do not state
cost for services anywhere in the proposal.
VII. PROPOSAL SUBMITTAL
Pages in the proposal shall be typed and double-sided with the maximum number of
pages of the proposal information (excepting cover sheet, cover letter, resumes, blank
pages, and table of contents) to be limited to twenty (20) pieces of paper (40 pages).
Only the specifically requested information shall be submitted. Promotional or other
unsolicited material shall not be submitted. If a consultant recognizes a superior method
of accomplishing a specific task or item, the Consultant's fee shall reflect the City's
requested work, and a cost increase/savings for the more-efficient method shall be noted
separately.
The Consultant shall submit an original (unbound), four (4) bound copies and a USB drive
with a PDF copy of the proposal in a sealed box or envelope clearly marked with the
consultant's name and the description "Proposal for CM SERVICES FOR CAPE SEAL
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2026, BID NEGOCIATION SCHEDLE 5708" The proposals shall be delivered to the City
Clerk's Office by the time and date noted on the cover sheet of this RFP. A single set
of the Consultant's fee schedule for the services required in this proposal shall be
submitted, along with the copies of the proposal in a separate sealed envelope with
the same notation as in the proposals. The sealed envelope will not be opened until
after the Consultants have been ranked.
Late submittals, submittals to the wrong location, or submittals with inadequate copies
are considered nonresponsive and shall be rejected. The City reserves the right, at its
sole discretion, to waive any minor irregularities found in the proposals.
VIII. EVALUATION CRITERIA
City of Redding City Manager Policy 22-03 establishes the method of selecting a
consultant to perform the work of the project. A Review/Selection Committee made up
Engineering personnel will evaluate the Consultants based on the proposals and the
following items:
Understanding of the project/scope (20 points)
Team experience; similar project; working with the City (25 points)
Qualifications and experience of the Resident Engineer (15 points)
Qualifications and experience of project team members (15 points)
Project schedule; financial responsibility (10 points)
Project management plan (10 points)
Geographical location of project team (5 points)
If necessary, an oral interview will be conducted to determine which Consultant is best
qualified to perform the work for this project. The Committee will then determine a ranking
of the Consultants at which time the Consultant fee envelopes will be opened and
tabulated. The Consultant fees will be evaluated to determine if the amount of the fee is
considered a reasonable cost for the work. If the top ranked Consultant's fee is
reasonable, the Committee will make a recommendation to the City Engineer. In the
event that the top ranked Consultant's submits a fee that is not considered a reasonable
cost for the work and the Consultant is unable to lower the fee to an acceptable level, the
City Engineer reserves the right to bypass the top ranked Consultant and negotiate with
the second ranked Consultant. The City Engineer may require additional information prior
to making the recommendation to the City Council to award and enter into a contract with
the selected Consultant.
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