147-2025 Weapons Detection

Location:	North Carolina
Posted:	Nov 12, 2025
Due:	Dec 4, 2025
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	A - Research and development
Solicitation No:	147-147-2025 Weapons Detection
Publication URL:	To access bid details, please log in.

Solicitation Number:	147-147-2025 Weapons Detection
Project Title:	147-2025 Weapons Detection
Description:	Asheboro City Schools (ACS) is seeking proposals from vendors to provide, install, and provide trainings for weapons detection systems for up to three (3) entryways in schools throughout Asheboro City Schools. All proposals submitted for services must meet or exceed the time frame and the product/service specifications as outlined in this Request for Proposals (RFP). Please see section 4.0 REQUEST FOR PROPOSAL DOCUMENT for further information.
Opening Date:	12/4/2025 2:00 PM
Posted Date:	11/13/2025
Status:	Open
Department:	ASHEBORO CITY SCHOOLS


Solicitation Number * 147-147-2025 Weapons Detection	Department ASHEBORO CITY SCHOOLS	Status Reason Open
Opening Date 2025-12-04T14:00:00.0000000	Posted Date * 2025-11-12T15:49:49.0000000Z	Commodity Code Public order and safety
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Gina Delk
Description Asheboro City Schools (ACS) is seeking proposals from vendors to provide, install, and provide trainings for weapons detection systems for up to three (3) entryways in schools throughout Asheboro City Schools. All proposals submitted for services must meet or exceed the time frame and the product/service specifications as outlined in this Request for Proposals (RFP). Please see section 4.0 REQUEST FOR PROPOSAL DOCUMENT for further information.

Attachments RFP Weapons Detection Asheboro City Schools 11-12-2025.pdf (416.54 KB) RFP Weapons Detection Asheboro City Schools 11-12-2025.pdf (416.54 KB)

Attachment Preview

Direct All Inquiries To: Gina Delk

gdelk@asheboro.k12.nc.us

Questions Due Date:

2:00 PM November 19, 2025

Asheboro City

Schools

Request for Proposals

Purchasing Department

1126 S. Park Street

Asheboro, NC 27203

(336)625-5104

Request For Proposals:

147-2025 Weapons Detection

Proposal Due Date:

2:00 PM December 04, 2025

NOTICE TO BIDDERS

Proposals, subject to the conditions made a part hereof will be received at this office 1126 S. Park

Street, Asheboro NC 27203, until 2:00 PM EST on the day of opening for furnishing and delivering the

commodity/services as described herein. Proposals submitted via facsimile (FAX) machine or email in

response to this Request for Proposals will not be accepted.

EXECUTION

In compliance with this Request for Proposals (RFP), and subject to all the conditions herein, the

undersigned Vendor offers and agrees to furnish and deliver any or all items upon which prices are

proposed, at the prices set opposite each item within the time specified herein. By executing this

proposal, the undersigned Vendor certifies that this proposal is submitted competitively and without

collusion (G.S. 143-54), that none of its officers, directors, or owners of an unincorporated business

entity has been convicted of any violations of Chapter 78A of the General Statutes, the Securities Act of

1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and that it is not an ineligible Vendor as set

forth in G.S. 143-59.1. False certification is a Class I felony. Furthermore, by executing this proposal, the

undersigned certifies to the best of Vendor’s knowledge and belief, that it and its principals are not

presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded

from covered transactions by any Federal or State department or agency. As required by G.S. 143-48.5,

the undersigned Vendor certifies that it, and each of its sub-Contractors for any Contract awarded

because of this RFP, complies with the requirements of Article 2 of Chapter 64 of the NC General

Statutes, including the requirement for each employer with more than 25 employees in North Carolina

to verify the work authorization of its employees through the federal E-Verify system.

Offer valid for 60 days from date of opening, unless otherwise stated. After this time, any withdrawal of

offer shall be made in writing, effective upon receipt by the agency issuing this RFP.

1.0 PURPOSE AND BACKGROUND

Asheboro City Schools (ACS) is seeking proposals from vendors to provide, install, and provide trainings

for weapons detection systems for up to three (3) entryways in schools throughout Asheboro City Schools.

All proposals submitted for services must meet or exceed the time frame and the product/service

specifications as outlined in this Request for Proposals (RFP). Please see section 4.0 REQUEST FOR

PROPOSAL DOCUMENT for further information.

2.0 GENERAL INFORMATION

This RFP is comprised of the base bid document, any attachments, and any addenda released before

contract award. All attachments and addenda released for this RFP in advance of any Contract award are

incorporated herein by reference. Proposals shall be submitted in accordance with the terms and

conditions of this RFP and any addenda issued hereto.

Terms and Conditions

It shall be the vendor’s responsibility to read the instructions, terms and conditions, all relevant exhibits

and attachments, and any other components made a part of this RFP and comply with all requirements

and specifications herein. Vendors also are responsible for obtaining and complying with all Addenda and

other changes that may be issued relating to this RFP.

SPECIFIC INFORMATION

Proposal Questions

Upon review of the RFP documents, vendors may have questions to clarify or interpret the RFP in order

to submit the best proposal possible. To accommodate the proposal questions process, vendors shall

submit any such questions by 2:00 PM, November 19, 2025.

Instructions:

Written questions shall be emailed to Gina Delk (gdelk@asheboro.k12.nc.us) by the date and time

specified above. Vendors will enter “RFP 147 2025 Weapons Detection – Questions” as the subject for the

email. Question submittals will include a reference to the applicable RFP section and be submitted in a

format shown below:

Reference

RFP Section, Page Number

Vendor Question

Vendor Question ….?

Questions received prior to the submission deadline date, ACS’s response, and any additional terms

deemed necessary by ACS will be posted in the form of an addendum. No information, instruction or

advice provided orally or informally by any ACS personnel, whether made in response to a question or

otherwise regarding this RFP, shall be considered authoritative or binding. Vendors shall be entitled to

rely only on written material contained in an addendum to this RFP.

Proposal Submittal

Sealed proposals, subject to the conditions made a part hereof and the receipt requirements described

below, shall be received at the address indicated below, as described herein. Two (2) copies of the

proposal should be addressed in an envelope with the RFP number as shown below. It is the

responsibility of the bidder to have the proposal in the Asheboro City Schools Purchasing office by the

specified time and date of opening. Proposals shall be marked on the outside of the sealed envelope

with the Vendor’s name, RFP number and date and time of opening. Attempts to submit a proposal via

facsimile (FAX) machine, e-mail, or telephone, in response to this Request for Proposals will not be

accepted. Proposals are subject to rejection unless submitted with the information above included on

the outside of the sealed package.

Mailing Instructions (Delivered by US Postal Service or Any Other Means):

RFP 147 2025 Weapons Detection

Gina Delk/Purchasing Department

Asheboro City Schools

1126 S. Park Street

Asheboro, NC 27203

3.0 AWARD AND PROPOSAL EVALUATION

Review and Award

Please see 4.0 REQUEST FOR PROPOSAL DOCUMENT, H. Statements, 10. Proposal Evaluation, section.

Asheboro City Schools reserves the right to reject any or all proposals presented and to waive any

informalities and irregularities. All projects are awarded contingent upon funding. No bid may be

withdrawn after the scheduled closing time for the receipt of proposals for a period of 60 days.

Evaluation Criteria

All qualified proposals will be evaluated, and award will be made based on consideration of criteria.

Please see 4.0 REQUEST FOR PROPOSAL DOCUMENT, H. Statements, 10. Proposal Evaluation, section.

4.0 REQUEST FOR PROPOSAL DOCUMENT

1. Introduction

Asheboro City Schools (ACS) is seeking a vendor to provide, install, and provide training for

weapons detection systems for up to three (3) entryways in schools throughout

Asheboro City Schools. The District is anticipating that the entryways will be able to be

supported by single-lane scanners. The vendor must be able to meet and satisfy the

requirements and specifications outlined in this document’s scope of work below.

2. Scope of Work

• The proposed weapons detection systems must be fully automated with a high

rate of student, staff, and visitor screening capacity.

• The proposed system must be capable of automatically detecting weapons

including those that may be concealed on a person as well as inside objects

including but not limited to backpacks, gym bags, purses, laptop bags, and

briefcases.

• The proposed system must be able to automatically ignore normal, harmless

personal items without the individual passing through the system having to

unpack or empty backpacks, purses, laptop bags, briefcases, pockets, etc.

• The proposed system should be able to be moved to a different location by

district personnel when the need arises.

• The proposed system should be rated for both indoor and outdoor use.

• If cameras are required, the proposed system should either have integrated

cameras and/or be able to be integrated/paired with the District’s existing Eagle

Eye security camera system for the purpose of providing time stamped video

clips and/or frames of any positive weapons detections.

• The proposed system must locally store scan data including video footage, if

applicable. The data must also be able to be exported to an external system for

investigative and archival purposes.

• Any operational test kits / materials necessary to verify functionality of the

system should be provided.

• Device manufacturer’s brochures and descriptive literature for all proposed

equipment must be included with the proposal.

• Vendor must currently be an authorized supplier of all equipment proposed.

• The proposed system must be able to be monitored by District security

personnel using either provided portable devices or a web-based or Windows,

iOS, and/or pads based application.

• The proposed system must not be reliant on connection to the District’s local

and wireless area network.

• The District prefers but does not require the scanning units to be able to use

custom graphic inserts.

• The vendor must provide appropriate training for the staff members who will be

assigned to monitor the devices as well as training for the District technology

staff members who may need to provide troubleshooting. The vendor must

provide ongoing tech support as needed for the life of the equipment. The

District should be able to request additional training in the future, as necessary.

• Vendors must be prepared to provide additional information as requested by the

District to facilitate a complete and comprehensive review of the proposals. Such

requests may include but not be limited to average estimated downtime,

number of technicians on staff, average response time for service calls, and

number of trainers on staff. Responses to such requests shall be made within

two (2) business days of the request.

• Vendors submitting a proposal must submit the Request for Proposal Response

Form, detailed cost breakdown, and required documentation stated within

request.

• Vendors must provide information regarding the warranty and support the

District has access to from the vendor and/or manufacturer.

• The vendor must include references as described in 5.0 References below.

3. Preparation of Response

All submittals must be signed by an authorized official. Submittals that contain omissions,

erasures, alterations, or additions not called for, conditional responses, or that contain

irregularities of any kind may be rejected. Rates for reimbursable expenses, including office

supplies and travel expenses, as well as a schedule of hourly rates shall be included with the

response. Taking exception to the terms and conditions included in this RFQ or submitting

conflicting language will cause the submittal response to be considered unresponsive and will be

rejected.

4. Clarifications & RFI’s

Asheboro City Schools reserves the right to make clarifications, corrections, or changes in this

RFP at any time prior to the time proposals are opened. Questions and requests for information

must be submitted before to 2 p.m. local time on November 19, 2025 to Gina Delk at

gdelk@asheboro.k12.nc.us. All prospective Consultants will be informed of said clarifications,

corrections, or changes via an emailed addendum.

5. ACS General Provisions

1. Issuance of this RFP does not commit ACS to select a product, vendor, or make an award.

2. Responding vendor is responsible for all expenses incurred by vendor in the preparation of a

response to this RFP. This includes attendance at interview, presentations, or other meetings

and demonstrations, where applicable.

3. All proposals must adhere to the instructions and format requirements outlined in this RFP

and all written supplements and amendments issued by ACS.

4. ACS will consider materials provided in the proposal, information obtained through

interviews/presentations, and internal ACS information of previous contract history with vendor

(if any) in consideration of proposal scoring. ACS also reserves the right to consider other

reliable references and publicly available information in evaluating a vendor’s experience and

capabilities.

5. The proposal must be signed by a person authorized to legally bind the vendor.

6. The proposal must contain a statement that the proposal pricing/services contained therein

will remain valid for a period of 1-year from the date and time of the proposal submission.

7. The RFP and vendor’s proposal, including all appendices and attachments, may be

incorporated in the final contract, if awarded.

8. Public Record and Confidential Information

i. Following announcement of an award decision, all submissions in response to this RFP

will be considered public records for public inspection pursuant to the State of North Carolina

General Statutes, Chapter 132.

ii. In the event a request is made to produce a proposal, ACS will provide the proposal to

the requester. ACS will not undertake to determine where any proposal or part of proposal is

confidential or otherwise protected from disclosure.

iii. ACS, at its sole discretion, reserves the right to recognize and waive minor

informalities and irregularities found in proposals.

9. If a vendor cannot meet the specifications as described in this RFP, vendor may propose a

functionally equivalent alternate solution. Vendor must provide an explanation of the

equivalency. ACS reserves the right to refuse an alternative proposal.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Daily notification on new contract opportunities

With GovernmentContracts, you can:

Find more opportunities and win more business
Receive daily alerts for all new bid opportunities
Get contract opportunities matched to your business

ONE WEEK FREE TRIAL

147-2025 Weapons Detection

Attachment Preview

See also