REBID Statewide Sprinkler System Testing
| Location: | Vermont |
|---|---|
| Posted: | Dec 8, 2025 |
| Due: | Dec 23, 2025 |
| Agency: | State of Vermont |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
| TITLE | QUESTIONS DUE | ANSWERS POSTED | DUE DATE | NO POSTING AFTER |
| REBID Statewide Sprinkler System Testing |
12/16/2025 04:30PM |
|
12/23/2025 04:30PM |
|
Attachment Preview
Agency of Administration/Dept. of Buildings & General Services
133 State Street, 5th Floor | Montpelier VT 05633-8000
802-828-2211 phone |802-828-2222 fax
http://bgs.vermont.gov/purchasing
SEALED BID
REQUEST FOR PROPOSAL
REBID Statewide Sprinkler System Testing
ISSUE DATE
QUESTIONS DUE
RFP RESPONSES DUE BY
December 8, 2025
December 16, 2025 – 4:30 PM (EST)
December 23, 2025 – 4:30 PM (EST)
PLEASE BE ADVISED THAT ALL NOTIFICATIONS, RELEASES, AND ADDENDUMS ASSOCIATED
WITH THIS RFP WILL BE POSTED AT:
http://www.bgs.state.vt.us/pca/bids/bids.php
THE STATE WILL MAKE NO ATTEMPT TO CONTACT INTERESTED PARTIES WITH UPDATED
INFORMATION. IT IS THE RESPONSIBILITY OF EACH BIDDER TO PERIODICALLY CHECK THE
ABOVE WEBPAGEFOR ANY AND ALL NOTIFICATIONS, RELEASES AND ADDENDUMS
ASSOCIATED WITH THIS RFP.
STATE CONTACT:
E-MAIL:
James Meyers, State Senior Purchasing Agent
BGS.OPCVendorDocs@vermont.gov
Revised: March 18, 2025
1. OVERVIEW:
1.1. SCOPE AND BACKGROUND: Through this Request for Proposal (RFP) the Department of Buildings and
General Services (hereinafter the “State”) is seeking to establish contracts with one or more companies that
can provide Sprinkler System Testing.
1.2. CONTRACT PERIOD: Contracts arising from this RFP will be for a period of 3 (three) years with an option
to renew for up to one additional twenty-four month period. The State anticipates the start date for such
contract(s) will be January 5, 2026.
1.3. SINGLE POINT OF CONTACT: All communications concerning this RFP are to be addressed in writing to
the State Contact listed on the front page of this RFP. Actual or attempted contact with any other individual
from the State concerning this RFP is strictly prohibited and may result in disqualification.
1.4. BIDDERS’ CONFERENCE: A bidders’ conference will not be held.
1.5. QUESTION AND ANSWER PERIOD: Any bidder requiring clarification of any section of this RFP or wishing
to comment on any requirement of the RFP must submit specific questions in writing no later than the
deadline for question indicated on the first page of this RFP. Questions may be e-mailed to the point of
contact on the front page of this RFP. Questions or comments not raised in writing on or before the last day
of the question period are thereafter waived. At the close of the question period a copy of all questions or
comments and the State's responses will be posted on the State’s web site
http://www.bgs.state.vt.us/pca/bids/bids.php . Every effort will be made to post this information as soon as
possible after the question period ends, contingent on the number and complexity of the questions. All
information provided by vendors during this process will be public and bidders shall not provide confidential
information, except as described in 4.1 below.
1.6. CHANGES TO THIS RFP: Any modifications to this RFP will be made in writing by the State through the
issuance of an Addendum to this RFP and posted online at http://www.bgs.state.vt.us/pca/bids/bids.php .
Modifications from any other source are not to be considered.
2. DETAILED REQUIREMENTS/DESIRED OUTCOMES:
2.1. The testing, inspection, and repair of the sprinkler systems will be done in accordance with all National Fire
Protection Association (NFPA), Federal, State, and Local Codes. The work is to be done in a professional
manner.
2.2. Each system shall be tested for proper operation in accordance with NFPA and all local, State and Federal
regulations.
2.3. The cost of the Public Safety Annual Inspection sticker will be included in the cost of the Annual inspection.
2.4. District Facility Manager in each area will be given a two (2) day prior notification to the inspections taking
place.
2.5. BGS will supply maintenance personnel for after-hours scheduled work.
2.6. Schedule will be at the discretion of the contractor and approved by BGS. Based on the impact of the
building occupants, testing & inspection procedures should be limited to the hours before 7:30 a.m. or after
4:30 p.m. Some exceptions to these times may be acceptable but will need prior approval by BGS.
2.7. Testing & Inspections may take place over the course of State Holidays, Saturdays, or Sundays with prior
approval by BGS.
2.8. Successful contractors shall submit an inspection schedule upon notification of award.
2.9. Security background check will be required by personnel performing inspections.
2.10. All low points are to be drained after each inspection BGS Staff can assist in the drain locations.
2.11. The contractor will perform the full trip test in accordance to the NFPA in year # 1 of these services.
2.12. The contractor will do the annual inspection between the months of June - September each year.
2.13. The three other quarterly inspections will be coordinated with the District Facility Managers.
Revised: March 18, 2025
2.14. A hard copy of the inspection report in addition to an electronic file shall be provided to the BGS District
Facility Manger and Project Manager for review within a reasonable time frame after the inspection is
completed.
2.15. There is a (3) hour response time to make repairs to the sprinkler system.
2.16. Backflow Preventing devices will be inspected separately.
2.17. All 3-year and 5-year tests and inspections required by NFPA will be invoiced separately.
2.18. Maintenance & emergency repairs will be done at an hourly rate. Some repairs may need to be bid out
depending on the scope of the repair and urgency to correct the issue.
2.19. BGS reserves the right to put out to bid any repairs over $5,000.00.
2.20. The following systems will be tested and inspected under this RFP start on the next page: (Bidders may
bid on individual districts or statewide)
Revised: March 18, 2025
Contact: Jonathan Rutledge
District Facilities Manager
Phone: (802) 241-3192;
Email: jonathan.rutledge@vermont.gov
State Wide Fire Systems by District
Waterbury District
Item
01
Location
Public Safety
45 State Drive
Waterbury, VT 05676
Description
87,000sf Office Building and Laboratory
Comments
Inspections
Field Notes
Three Stories with partial
basement
Estimate
02
Weeks Building 166 Horseshoe 15,300sf Office Building
Drive Waterbury, VT 05676
System located in Weeks
Building, also supplies
Hanks
Hanks Building: 144 Horseshoe 5000sf UnOccupied Space
Drive Waterbury, VT 05676
03
Waterbury State Office Complex - 200,000sf Office Building Includes New and existing
280 State Street Waterbury, VT buildings
05676
New Office Building 64,000sf Lobby, Loading Dock,
and Office Space, Two Stories.
Historic Core 136,000sf Second and Third Story Office
and Conference areas
Two stories not including the
basement and attic space
Two stories including the
basement
Building B
F-36462 3" Dry Fire Sprinkler System
Located in Room 220
4" TYCO DN-100 Check Valve
Building C
Building C
Building D
Building E
Building F
Building G
Building H
F-36461 3" Dry Fire Sprinkler System
F-36463 4" Dry Fire Sprinkler System
F-36740 4" Dry Fire Sprinkler System
F-36739 2.5" Dry Fire Sprinkler System
F-31453 6" Wet Fire Sprinkler System
F-36738 3" Dry Fire Sprinkler System
F-33896 4" Dry Fire Sprinkler System
Located in Porch Area Located in Room 134
(Hard Celings)
4" TYCO DN-100 Check Valve
Attic Space Coverage Located in Room 207 Attic 4" TYCO DN-100 Check Valve
Attic Space Coverage Located in Room 327 Attic 4" TYCO DN-100 with BFV-N
Butterfly Valve
2000 sf Upper Mechanical Located in Attic
TYCO System
Room
Main Supply to all 3
Located in F121
Floors of Historic Core
Located in Room 212
4" TYCO DN-100 with BFV-N
Mechanical Space
Butterfly Valve
Covers all of "H" Building Located in Room 226 Attic 4" TYCO DN-100 with BFV-N
Attic and the Rotunda's
Butterfly Valve
Contact: Jonathan Rutledge
District Facilities Manager
Phone: (802) 241-3192;
Email: jonathan.rutledge@vermont.gov
State Wide Fire Systems by District
Waterbury District
Item
04
Location
Central Heating Plant
91 State Drive Waterbury, VT
05676
Description
40,000sf Cental Plant, Maintenance Garage, and
Office, Storage area
F-30968 3" Dry Fire Sprinkler System
Comments
Inspections
F-30969 3" Wet Fire Sprinkler System
05 Middlesex Central Services
54,000sf Office and Warehouse Storage
1078 US Rt. 2 Middlsex, VT 05633-
7701
F-14740 Wet Fire Sprinkler System
John Deere Firepump with Patterson Vertical Turbine Interior Water Storage
1500 GPM @ 3300 RPM; 160 Rated BHP
Tank below pump fed, by
exterior water resevoir
06
Red Clover Therapeutic Health - 6,000sf Residential Treatment Center
1076 US Rt. 2
Middlsex, VT 05633-7701
F-29407 Wet Fire Sprinkler System
F-29450 Patterson In Line Centrifugal VIP Firepump 100 GPM / 3500 RPM /
65 PSI @ 7.5 Max BHP,
208V/3 Phase, 10 amp
07
Waterbury Armory - 11 Armory 12,000sf Warehouse
Ave. Waterbury, VT 05676
F-39746 2.5" Wet System Victaulic
Temporary Storage
Field Notes
Estimate
RASCO Check Valve
RASCO Check Valve
40' High Ceilings inside of
Warehouse
10" Supply, Centrifugal Pump,
Back of house / Loading Dock
(2) 2100 gal. water storage tanks
EATON FT30-7.5-L1 Pump
Controller, Serial # 16BW440E1
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