COUNTY OF JACKSON, MICHIGAN REQUEST FOR PROPOSAL FOR COST ALLOCATION REPORTING SERVICES

Location:	Michigan
Posted:	Jan 27, 2026
Due:	Feb 24, 2026
Agency:	Jackson County
Type of Government:	State & Local
Category:	L - Technical Representative Services
Solicitation No:	JC-946-011326
Publication URL:	To access bid details, please log in.

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COUNTY OF JACKSON, MICHIGAN

REQUEST FOR PROPOSAL

FOR

COST ALLOCATION REPORTING SERVICES

JACKSON, MI

JC-946-011326

BID SUMMARY

Commodity/Service Being Requested: Cost Allocation Reporting Services

Type of Solicitation: Request for Proposal (RFP) – Jackson County is requesting bids for cost

allocation reporting services. It is the intention of Jackson County to bid and award a Master

Agreement to a contractor capable of providing cost allocation reporting services to the Jackson

County Finance Department.

Type of Resulting Contract: Jackson County will use the results of this process to award a

contract to a Vendor capable of meeting the terms and conditions outlined in this RFP.

Resulting Contract Term: Jackson County will use the results of this process to award a contract

for a term of five (5) years.

ANTICIPATED TIMETABLE

Release of RFP :

Vendors Questions Due by (5:00 pm/EST):

Questions and Answers Posted:

Proposals Due by (10:00 am/ EST) *:

January 27, 2026

February 3, 2026

February 10, 2026

February 24, 2026

*Any response received later than the specified deadline will be disqualified.

Final Agreement Award Determination: Jackson County reserves the right to make one total

award, one award for each section, multiple awards, or a combination of awards, and to

exercise its judgment concerning the selection of one or more bids, the terms of any resultant

agreement(s), and the determination of which, if any, bid(s) best serves the interests of Jackson

County.

Contacts with Jackson County Personnel: All contact with Jackson County regarding this RFP or

any matter relating thereto must be e-mailed as follows:

Email address: purchasing@mijackson.org

If it is discovered that a Vendor contacted and received information regarding this solicitation from

any Jackson County personnel other than the Procurement Contact, Jackson County, in its sole

discretion, may disqualify its proposal from further consideration. Only those communications made

by Jackson County in writing will be binding with respect to this RFP.

JC-946-011326

Contents

SECTION 1.0 – SCOPE OF WORK ......................................................................................... 4

1.1 Introduction................................................................................................................... 4

1.2 Minimum Qualifications................................................................................................. 4

1.3 Description of Deliverables ........................................................................................... 4

1.4 Jackson County Finance Department Responsibilities.................................................. 5

1.5 Product and Service Offerings ...................................................................................... 5

1.6 Delivery of Services ...................................................................................................... 5

1.7 Personnel ..................................................................................................................... 5

1.8 Supervision................................................................................................................... 6

1.9 Service Capabilities ...................................................................................................... 6

1.10 Customer Service ......................................................................................................... 6

1.11 Pricing Schedule........................................................................................................... 7

1.12 Price Assurance............................................................................................................ 7

SECTION 2.0 – BIDDER INFORMATION AND ACCEPTANCE ............................................... 9

2.1 Company Profile ......................................................................................................... 10

2.2 References ................................................................................................................. 11

SECTION 3.0 – BIDDING, EVALUATION, SELECTION, AND AWARD PROCESS............... 13

3.1 Jackson County Responsibility ................................................................................... 13

3.2 Truth and Accuracy of Representations ...................................................................... 13

3.3 Vendors Questions ..................................................................................................... 13

3.4 Preparation of the Proposal ........................................................................................ 13

3.5 Bid Submission Deadline ............................................................................................ 15

3.6 Adherence to Mandatory Requirements (Pass/Fail) .................................................... 15

3.7 Evaluation Process ..................................................................................................... 16

3.8 Evaluation Criteria ...................................................................................................... 16

3.9 Optional Tools to Enhance Evaluation Process .......................................................... 17

3.10 Jackson County Option to Reject Proposals ............................................................... 17

3.11 Freedom of Information Act ........................................................................................ 17

3.12 Contacts with Jackson County Personnel ................................................................... 17

3.13 Final Agreement Award Determination ....................................................................... 18

3.14 Cancellation ................................................................................................................ 18

Attachment A - Pricing Sheet ……………………………………………………………….18

JC-946-011326

SECTION 1.0 – SCOPE OF WORK

1.1 Introduction

The Jackson County Finance Department is requesting proposals from qualified and experienced

companies to provide Cost Allocation Reporting Services.

1.2 Minimum Qualifications

a. The Bidder shall be organized for the purpose of providing cost allocation reporting services and

must have a minimum of five (5) years of experience with proven effectiveness in providing

these services as described in the Scope of Work. Please provide company history.

b. Please include in your proposal a description of your organization’s ability and experience to

perform the work. Describe the approach your firm would take to successfully complete the

tasks described in the Scope of Work.

c. The Bidder shall submit a list of five (5) references, including name of institution, address,

contact person, and telephone number.

d. The Bidder shall submit a list of subcontractors to be used and identify the work each

subcontractor will be designated to do for the company. If your proposal is selected, references

will be needed for each subcontractor.

e. The Bidder shall meet ALL insurance requirements in regard to Workers’ Compensation

Insurance, Professional and Commercial General Liability Insurance and Motor Vehicle

Insurance as outlined in this RFP.

f. The Bidder must certify that they are not on any Federal, State, or local list of debarred or

prohibited contractors.

g. Bidders must complete the requested documentation in its entirety. Failure to submit completed

forms and information identified in preparation of the proposal may result in disqualification of

the proposal.

1.3 Description of Deliverables

The Jackson County Finance Department is seeking a company with experience in providing cost

allocation reporting services. These services shall include, but are not limited to:

• Vendor will secure at its own expense all personnel required to perform cost allocation reporting

services.

• Vendor, and/or personnel under their supervision, and/or subcontractors will be fully qualified to

perform all cost allocation reporting services. It is preferred that the vendor, their personnel,

and/or subcontractors have the capability of working remotely.

• Vendor will be responsible for developing a central services cost allocation plan which identifies

the various costs incurred by Jackson County to support and administer programs that provide

services directly to the residents in the County of Jackson. The plan will contain a determination

of the allowable cost of providing each supporting services such a purchasing, legal counsel,

disbursement processing, etc.

• Vendor will prepare indirect cost proposals for federal grants, as necessary.

• Vendor will be prepared to negotiate the completed cost allocation plan with representatives of

the State or federal government, whichever will be applicable.

JC-946-011326

• Vendor will maintain full and accurate records for six (6) years after the completion of the

Services. Jackson County Finance Department reserves the right to examine and audit such

records.

1.4 Jackson County Finance Department Responsibilities

The Jackson County Finance Department will pay Vendor the fees for services rendered as set forth in

the RFP.

The Jackson County Finance Department will provide the Vendor with all of the financial and statistical

data needed and will ensure the accuracy and completeness of that data to the best of its ability so that

the Vendor can perform the services being sought in the RFP.

1.5 Product and Service Offerings

Jackson County is seeking a service provider that has the depth, breadth, and quality of resources

necessary to provide cost allocation reporting services. Vendors shall prepare a written bid to include,

but not be limited to, the following terms and conditions:

• Vendor will be required to furnish properly trained and equipped personnel capable of providing

the services described in Section 1.3 Description of Deliverables.

• Vendor must include a detailed timeline to provide the services described in Section 1.3

Description of Deliverables.

1.6 Delivery of Services

Vendor must supply an adequate number of personnel to complete the services being sought by the

Jackson County Finance Department. Vendor shall assure sufficient coverage to provide cost

allocation reporting services as requested in the RFP.

Vendor shall supply a detailed planning process that includes a timeline of how its services will be

implemented for this project. If there are services that might require a longer delivery time frame to

complete the priorities identified in Section 1.3 Description of Deliverables, please denote this

requirement in your response.

Vendor shall supply a detailed list of other venues where it has provided its services for other entities as

described in this RFP.

Permits, Licensure, and Insurance Requirements:

• Vendor and all subcontractors must be licensed and insured.

• Vendor shall submit proof of professional license, insurance, and business license upon award.

Subcontracting: Any person undertaking a part of the work under the terms of the contract, by virtue of

an agreement with the Vendor, must receive the approval of the Jackson County’s Finance Director or

designee prior to any such undertaking. The County may terminate the contract if the subcontracting is

done without this approval.

1.7 Personnel

JC-946-011326

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number:	JC-946-011326
Bid Title:	COUNTY OF JACKSON, MICHIGAN REQUEST FOR PROPOSAL FOR COST ALLOCATION REPORTING SERVICES
Category:	County Administration
Status:	Open

COUNTY OF JACKSON, MICHIGAN REQUEST FOR PROPOSAL FOR COST ALLOCATION REPORTING SERVICES

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