Heating Oil Season 2026-2027

THE CITY OF LACONIA
NEW HAMPSHIRE
*
_aconi
CITY ON THE LAKES
REQUEST FOR BIDS
RFB No. 26-09-16B
Heating Oil Season 2026- 2027
Due - Thursday, September 25, 2026, by 2:30 pm

City of Laconia Date:9/8/2026
Purchasing Office Bid#:26-09- l 6B
45 Beacon Street East Bid Due Date:9/25/2026
Laconia, NH 03246 Bid Due By (Opening):2:30Pm
Please direct any questions regarding this Bid Conditions to: Kelly Bullerwell at 603-524-3877 or by email to kbullcrn.:11 u laco11in11h.go\
Heating Oil 2026-2027
BID INVITATION FOR:
Unless specifically amended or deleted by the Purchasing Office, the following General Terms and Conditions apply to this Bid and any resulting
Purchase Order or Contract.
GENERAL TERMS AND CONITIONS:
BIDS. Bids must be received at the Purchasing Office before the date PERSONAL LIABILITY. The responding vendor agrees that in the
and time specified for the opening. Bids must be submitted on this preparation of this bid or the execution of any resulting contract or
bid form or exact copies and must be typed or clearly printed in ink. order, representatives of the City of Laconia shall incur no liability of
Corrections must be initialed. Bids are to be made less Federal Excise any kind.
Tax and no charge for handling unless required by law. Bids will be
made available to the public after the time of award. Bid results will PROOF OF COMPLIANCE. The responding vendor may be
be given by mail only if requested in writing and accompanied by a required to supply proof of compliance with bid/proposal
self-addressed, stamped business size envelope. specifications. When requested, the responding vendor must
immediately supply the Purchasing Office with certified test results
SPECIFICATIONS. Vendors must submit on items as specified. or certificates of compliance. Where none are available, the City of
Any changes in specifications must be noted on the "Specifications Laconia may require independent laboratory testing. All costs for
Exception Form". Vendors shall be notified in writing if any changes such testing, certified test results or certificates of compliance shall
to the specifications are made. be the responsibility of the responding vendor.
A WARD. The award will be made to the responsible vendor FORM OF CONTRACT. The terms and conditions set forth in any
submitting a conforming Bid meeting specifications at the lowest cost additional Terms and Conditions by the Purchasing Office are part of
unless other criteria are noted in the Request for Bid. Unless the bid and will apply to any contract awarded to the responding
otherwise noted, the award may be made by individual items. If there vendor unless specific exceptions are taken and accepted and will
is a discrepancy between the unit price and the extension, the unit prevail over any contrary provisions in Terms and Conditions
price will prevail. When identical low bids are received the award submitted by the responding vendor.
will be made to the local vendor. If identical low bids are received by
local vendors, or non-local vendors, the award will be determined by OFFER. The undersigned hereby offers to sell to the City of Laconia
the toss of a coin. Discounts will not be considered in making award the commodities or services indicated in the following page(s) of this
but may be offered on the invoice for earlier payment and will be Bid at the price(s) quoted in complete accordance with all conditions
applicable on the date of completion of delivery or receipt of invoice, of this Bid.
whichever is later.
Company Name:
ASSIGNMENT PROVISION. The responding vendor hereby
agrees to assign all causes of action that it may acquire under the Address:
antitrust laws of New Hampshire and the United States as the result
of conspiracies, combinations, or contracts in restraint of trade which
materially affect the price of goods or services obtained by the city
under this contract if so requested by the City of Laconia. Phone#: E-mail#:
CITY'S OPTIONS. The City of Laconia reserves the right to reject Authorized Signature:
or accept all or any part of any bid, to determine what constitutes a
conforming bid, to award the bid solely as it deems to be in the best Printed Name:
interest of the City, and to waive irregularities that it considers not
material to the bid. This document must be signed by a person who is authorized to
legally obligate the responding vendor. A signature on this document
PUBLIC INFORMATION. The responding vendor hereby indicates that all City of Laconia terms and conditions are accepted
acknowledges that all information relating to this bid and any by the responding vendor and that any and all other terms and
resulting order (including but not limited to fees, contracts, conditions submitted by the responding vendor are null and void,
agreements, and prices) are subject to the laws of the State of New even if such terms and conditions have terminology to the contrary.
Hampshire regarding public information. The responding vendor shall also be subject to City of Laconia
contract and purchase order terms and conditions.

City of Laconia
REQUEST FOR BIDS
BID No. 26-09-16B
Heating Oil Season 2026-2027
General Terms and Conditions
The City of Laconia ("City") requests sealed bids for No. 2 Heating Oil for the time period beginning October I,
2026, to September 30, 2027. Bids clearly marked "Heating Oil Season 2026-2027" will be received until 2:30pm
Friday, September 25, 2026, at the purchasing office 45 Beacon Street East, Laconia NH 03246. Postmarks and
other timestamps will not be accepted in lieu of actual delivery. They will be opened and publicly read per the
following General Terms and Conditions:
1. Purpose
The purpose of this bid is to establish a contract for No. 2 Fuel Oil to be supplied to the
City of Laconia as needed, during the term of the contract, in accordance with the
requirements of this bid. All bids must be submitted on the attached Bid Schedule.
2. City's Options
The City reserves the right to make additions or deletions to the list of delivery points as
outlined in paragraph 11, as may be necessary, during the contract period.
3. Contract Term
The term of the contract shall be from October 1, 2026, through September 30, 2027.
4. Estimated Usage
The quantity of fuel indicated in section 11 under "Consumption Estimate" is an estimate
only. These quantities are indicated for informational purposes only and shall not be
considered minimum or maximum requirements.
5. Delivery
Buildings should be put on automatic fill to avoid emergency situations unless otherwise
specified. Otherwise, deliveries are to be made within three (3) working days of order,
between the hours of 7:00 AM and 3:00 PM. All deliveries are to be metered. Vendor
further agrees to deliver in less time in case of emergencies to the best of his ability. If
delivery requirements are not met, the City reserves the right to purchase elsewhere,
charging any additional costs to the contractor. A copy of either the delivery slip or the
oil burner service work order will be left at the site upon each delivery service or call.
With the exception of Laconia Water Works locations, all City tanks should be topped
off by May 31, 202 7, and put on a call basis for the remainder of the contract period.
Deliveries shall not be made after May 2027 unless authorized by the purchasing
specialist.
Representatives of the Laconia Welfare Office may authorize emergency deliveries of
100 gallons to needy Laconia residents on an as needed basis. Delivery addresses will be
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given at the time of authorization. The Welfare Department anticipates approximately 5
of these emergency authorizations over the course of the season. Welfare emergency
orders are to be delivered the same day the call is made for delivery of heating oil.
6. Bid Pricing:
Prices shall be firm fixed for the duration of the contract period. In connection with this
Agreement, the City does not agree to pay the cost of any fees or taxes, including any
environmental, super fund, or excise fees or taxes, for which the vendor may be deemed
responsible. The City will, however, complete a Certificate of Exemption furnished by
the successful bidder in support of a claim for credit or payment under Section #6427 of
the Internal Revenue Code.
7. Contract Award
Award will be made to the "Responsible Bidder or Offeror" as defined by Laconia Code,
Article IV, Section 5-35, with the lowest cost per gallon and/or based on what is deemed
to be in the best interest of the City. Offers of cash discounts will not be considered in
making the award. In the event of tie bids, the award will be determined by the toss of a
coin. The City may cancel this request for bids at any time for any reason.
8. Invoicing
Invoicing shall be made on the completion of each delivery. The bidder shall render
separate invoices for each delivery to the City. Invoices shall clearly indicate the quantity
delivered, description of product delivered, date of delivery, location and contract price
excluding all State/Federal taxes and fees. In cases of emergency delivery, authorized
by the City Welfare Department, invoices must also show the "voucher number"
that authorizes the purchase.
Payment will be due and payable within thirty (30) days from completion of designated
delivery of merchandise or receipt of invoice, whichever is later. Vendor may offer a cash
discount for early payment of invoices.
9. Requirements and Specifications
All fuel furnished shall conform to Federal Standard VV-F-815A, as amended. The
maximum sulfur content of No. 2 Fuel Oil is 0.4%. In the event of a change in Federal
Standard, sulfur content will not exceed whatever is mandated.
10. General Liability Insurance
The contractor shall obtain Comprehensive General Liability Insurance and shall
maintain the same in full force and effect throughout the duration of the term of the
Agreement. The contractor shall arrange to have the City included as an Additional
Insured on said policy of insurance. The City shall be given at least thirty (30) days'
advance written notice of any cancellation of this insurance. The insurance company shall
be licensed to do business in New Hampshire.
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llA. City Building Consumption Estimates
Building Storage Tank Estimated Amount (Gallons)
Community Center 1 000 gallons 4,200
306 Union Avenue, Laconia
Goss Reading Room 275 gallons 550
188 Elm Street, Laconia
Leavitt Park House 275 gallons 1,350
334 Elm Street, Laconia
Weirs Fire Station
11 Lucerne A venue, Laconia 660 Gallons 2,800
Laconia Welfare Department
Locations to be determined TBD 500
The above figures are estimates only amounts may vary in accordance with the
energy demands of the City.
. E .
11B Wat er W orks D ept. C onsumption stimates
Estimated Amount
Building Storage (Gallons)
Laconia Water Works, Brick Shop 275 gallons 1,000
988 Union Avenue, Laconia
Laconia Water Works, 4-Stall Garage 275 gallons 250
988 Union Avenue, Laconia
Laconia Water Works, House 275 gallons 1,000
992 Union Avenue, Laconia
Laconia Water Works, House 275 gallons 700
998 Union Avenue, Laconia
Laconia Water Works, Treatment
Plant 1,000 gallons 8,500
117 Stark Street, Laconia
Water Works 275 gallons 250
395 Endicott Street North, Laconia
Laconia Water Works, Booster
Station 275 gallons 250
912 Weirs Boulevard, Laconia
The above figures are estimates only amounts may vary in accordance with the energy
demands of the Water Department.
CITY OF LACONIA, NEW HAMPSHIRE
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SPECIFICATIONS EXCEPTIONS FORM
In the interest of fairness and sound business practice, it is mandatory that you state any exceptions taken
by you to our specifications.
It should not be the responsibility of the City of Laconia to interpret information concerning the materials
which you intend to furnish.
If your bid/quotation does not meet all of our specifications, you must state so in the space provided
below:
Bids on equipment, vehicles, supplies, service, and materials not meeting specifications may be
considered by the City, however all deviations must be listed above.
If your bid does not meet our specifications, and your exceptions are not listed above, the City of Laconia
may claim forfeiture of your bid bond if submitted.
I DO meet specifications Signed:
Date
-------------------- ------
I DO NOT meet specifications listed in this bid. EXCEPTIONS ARE NOTED ABOVE
Signed:
Date
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CITY OF LACONIA, NEW HAMPSHIRE
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BUSINESS AND TAXPAYER IDENTIFICATION INFORMATION (TIN)
1. THIS BUSINESS IS A: (Please check one)
[ ] Individual [ ] Sole Proprietorship
[ ] Partnership [ ] Corporation
[ ] Non-Profit Entity
[ ] Other (please describe):
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2. LICENSED OR OTHERWISE AUTHORIZED TO DO BUSINESS BY THE STATE OF:
3. TAXPAYER IDENTIFICATION NO.
(TIN): OR
SOCIAL SECURITY NUMBER
---
LEGALLY ISSUED IN THE NAME OF:
---------------
DOING BUSINESS AS (OBA): _
ADDRESS:
CITY/TOWN, STATE, ZIP: _
NOTES:
YOUR BID MAY BE REJECTED IF YOU DO NOT COMPLETE AND SUBMIT THIS PAGE WITH
YOUR BID.
CHECKS IN PAYMENT OF OBLIGATIONS BY THE CITY WILL BE MADE PAYABLE TO YOUR
LEGALLY ISSUED NAME UNLESS YOU STATE A D/B/A (DOING BUSINESS AS). FEDERAL
TAX REPORTING, IF REQUIRED, WILL ALSO BE IN YOUR LEGAL NAME.
FAILURE TO PROVIDE A T.I.N. WILL SUBJECT YOU TO 20% FEDERAL BACK-UP
WITHHOLDING.
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BID No. 26-09-16B
Heating Oil Season 2026-2027
BID SHEET
(I) (We) hereby certify that (I) (We) have read each and every part of this bid and advertisement,
and (I) (We) understand that failure to comply with any statement, part or request of this bid will
be cause for rejection thereof.
(I) (We) quote the following:
Fixed price per gallon: $ _
Date:
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Printed Name:
-------------
Signed: _
Title:
---------------
Company Name: _
Address:
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Telephone: _
E-mail:
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