Pump Station Roof Repair-Replacement

THE CITY OF LACONIA
NEW HAMPSHIRE
aconi*
CITY ON THE LAKES
REQUEST FOR PROPOSALS
RFP No. 26-09-21P
Pump Station Roof Repair-Replacement
Due Wednesday, September 30, 2026, by 2:30 PM

City of Laconia Date:9/8/2026
Purchasing Office RFP#:26-09-21P
45 Beacon Street East RFP Due Date:9/30/2026
Laconia, NH 03246 RFP Due By:2:30Pm
Please direct and questions regarding this Proposal to: Kelly Bullerwell at 603-524-3877 X 151 or by email to kbullerwell@laconianh.gov
REQUEST FOR PROPOSAL FOR: Pump Station Roof Repair-Replacement
Unless specifically amended or deleted by the Purchasing Office, the following General Terms and Conditions apply to this RFP and any resulting
Purchase Order or Contract.
GENERAL TERMS AND CONITIONS:
RFP'S. Proposals must be received at the Purchasing Office before contract or order, representatives of the City of Laconia shall incur
the date and time specified. Proposals are to be made less Federal no liability of any kind.
Excise Tax and no charge for handling unless required by law.
Proposals will be made available to the public after the time of PROOF OF COMPLIANCE. The responding vendor may be required to
contract. Results will be given by mail only if requested in writing supply proof of compliance with bid/proposal specifications. When
and accompanied by a self addressed, stamped business size requested, the responding vendor must immediately supply the
envelope. Purchasing Office with certified test results or certificates of
compliance. Where none are available, the City of Laconia may
SPECIFICATIONS. Vendors must submit on items as specified. Any require independent laboratory testing. All costs for such testing,
changes in specifications must be noted. Vendors shall be notified in certified test results or certificates of compliance shall be the
writing if any changes to the specifications are made. responsibility of the responding vendor.
AWARD. The award will be made to the responsible vendor FORM OF CONTRACT. The terms and conditions set forth in any
submitting a conforming proposal meeting specifications at the additional Terms and Conditions by the Purchasing Office are part of
lowest cost unless other criteria are noted in the Request for the proposal and will apply to any contract awarded the responding
Proposals. Unless otherwise noted, the award may be made by vendor unless specific exceptions are taken and accepted and will
individual items. If there is a discrepancy between the unit price and prevail over any contrary provisions in Terms and Conditions
the extension, the unit price will prevail. Discounts will not be submitted by the responding vendor.
considered in making award but may be offered on the invoice for
earlier payment and will be applicable on the date of completion of OFFER. The undersigned hereby offers to sell to the City of Laconia
delivery or receipt of invoice, whichever is later. the commodities or services indicated in the following page{s) of this
RFP at the price{s) quoted in complete accordance with all
ASSIGNMENT PROVISION. The responding vendor hereby agrees to conditions of this RFP.
assign all causes of action that it may acquire under the antitrust
laws of New Hampshire and the United States as the result of Company Name: _
conspiracies, combinations, or contracts in restraint of trade which
materially affect the price of goods or services obtained by the city Address: _
under this contract if so requested by the City of Laconia.
CITY'S OPTIONS. The City of Laconia reserves the right to reject or
accept all or any part of any proposal, to determine what constitutes Phone#: Email: _
a conforming proposal, to award solely as it deems to be in the best
interest of the City, and to waive irregularities that it considers not Authorized Signature: _
material to the process.
Printed Name: _
PUBLIC INFORMATION. The responding vendor hereby
acknowledges that all information relating to this proposal and any This document must be signed by a person who is authorized to
resulting order {including but not limited to fees, contracts, legally obligate the responding vendor. A signature on this
agreements, and prices) are subject to the laws of the State of New document indicates that all City of Laconia terms and conditions are
Hampshire regarding public information. accepted by the responding vendor and that any and all other terms
and conditions submitted by the responding vendor are null and
PERSONAL LIABILITY. The responding vendor agrees that in the void, even if such terms and conditions have terminology to the
preparation of this proposal or the execution of any resulting contrary. The responding vendor shall also be subject to City of
Laconia contract and purchase order terms and conditions.

CITY OF LACONIA
REQUEST FOR PROPOSALS
RFP No. 26-09-21P
Pump Station Roof Repair-Replacement
The City of Laconia Public Works Department - Sewer Division - is seeking proposals from
qualified vendors capable of providing roof repair and replacement services at the Shore Drive
Pump Station located at 16 Pump Station Road in Laconia, New Hampshire. The work includes
removal and replacement of the existing rubber membrane roof and associated roofing materials.
The City of Laconia reserves the right to accept or reject any and/or all proposals or any part
thereof, to waive any formality in the process, and to accept the proposal considered to be in the
best interest of the City. Failure to submit all information called for may be sufficient grounds
for disqualification. The City of Laconia reserves the right to cancel this request at any time for
any reason.
INFORMATION FOR PROPOSERS
Interested parties shall deliver three copies (3) of Proposals to the City of Laconia Purchasing
Office, 45 Beacon Street East, Laconia, NH 03246, by 2:30pm, September 30, 2026. Postmarks
and other timestamps will not be accepted in lieu of actual delivery. Email submissions will not
be accepted. Responses must be submitted in a sealed envelope clearly marked with your
company identification and labeled "RFP No. 26-09-21P Pump Station Roof Repair
Replacement."
Site Inspection
Interested firms may contact Jake McLaughlin at the Department of Public Works Sewer
Division to schedule site inspections to determine project requirements and Scope.
Insurance
The selected firm must provide a certificate of insurance satisfactory to the City of Laconia,
including General Liability coverage naming the City of Laconia as an Additional Insured.
Acceptable General Liability limits are $1,000,000 Each Occurrence and $2,000,000 General
Aggregate.
Performance and Payment Bonds
Work is expected to reach a level of $25,000-$30,000 and may require bonding.
Questions/ Addendums
Interested parties are encouraged to submit questions via email; (addresses at the end of
this RFP) however, The City assumes no liability for ensuring accurate and complete email
transmission/receipt and is not responsible to acknowledge receipt. Inquiries must be
submitted in writing, citing the RFP title and number. They must be received no later than
Friday September 18, 2026
The City will consider all timely-received questions and requests for change and, if
reasonable and appropriate, will issue an addendum to clarify or modify this RFP. Answers
to vendor submitted questions and other addenda will be posted on the City of Laconia
website www.laconianh.gov/Bids.aspx no later than Tuesday September 22, 2026

Scope of Work
The selected contractor shall furnish all labor, materials, equipment, supervision, coordination,
and incidentals necessary to remove and replace the existing roofing materials at the Shore Drive
Pump Station. The contractor shall coordinate work activities with City staff to ensure continued
operation and security of the pump station and to minimize service disruptions. All work shall be
performed in accordance with applicable federal, state, and local codes, including OSHA safety
requirements.
The contractor shall protect existing structures, equipment, and surrounding property from
damage during construction and shall restore disturbed areas to their original condition upon
completion of the work.
Project Location
Shore Drive Pump Station 16 Pump Station Road, Laconia, NH 03246
Proposal Submission Requirements
The successful proposal will include, at a minimum, the following information:
* References Names and telephone numbers for a minimum of three (3) recent customers
for whom similar services have been successfully provided.
* Completed and signed documents. To include the General terms and conditions sheet,
Insurance requirements sheet and a bid sheet.
Selection and Evaluation Criteria
Proposals will be evaluated by the City based on the following criteria. The City reserves the
right to select the proposal that is determined to be in the best interest of the City and is not
obligated to select the lowest-cost proposal.
A. Relevant experience.
B. References.
C. Technical approach of the proposal response to meet or exceed the specifications and
requirements of the City.
D. Proposed Fee.
Correspondence
Jake McLaughlin Kelly Bullerwell
Sewer System Manager Purchasing Specialist
City of Laconia City of Laconia
603-528-63 79 603-524-3877 x222
JMcLaughlin@laconianh.gov KB ul lerwell@laconianh.gov

Proposal Cost Form
RFP No. 26-09-21P - Pump Station Roof Repair-Replacement
Base Pricing - Lump Sum
Shore Drive Pump Station - 16 Pump Station Road, Laconia, NH 03246
Lump Sum Price: $ _
Price Guarantee
The proposer certifies that all prices submitted herein shall remain firm for a period of ninety
(90) days from the proposal submission deadline, unless otherwise stated in the proposal.
Certification
Firm Name:
--------------
Authorized Representative (Print): _
Signature: _
Title:
--------------
Date:
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City of Laconia, New Hampshire
Insurance Requirements for All Vendors
Additional Coverage is Required if Checked Minimum Limits Required
Commercial General Liability
General Aggregate $2,000,000
Products-Completed Operations Agg. $2,000,000
Personal and Advertising $1,000,000
Each Occurrence Injury $1,000,000
Fire Damage (Any One Fire) $ 50,000
Medica Expense (Any One Person) $ 5,000
D Occurrence
D Claims Made
Additional Coverage to Include
D Owners & Contactors' Protective - Limit NIA
D Underground/Explosion and Collapse
Commercial Automobile Liability
Combined Single Limit $1,000,000

Any Auto, Symbol I
D Include Employees as Insured
Additional Coverage to include
D Garage Liability NIA
D Garage Keepers Legal Liability NIA
Workers Compensation
NH Statutory including Employers Liability
-Each Accident/Disease-Policy Limit/Disease-Each Employee $100,000/$500,000/$100,000
Commercial Umbrella
May be substituted for higher limits required above $1,000,000
D Follow Form Umbrella on All requested Coverage
(X) The City of Laconia must be named as Additional Insured on a Primary and Non
Contributory Basis with respect to General and Automobile Liability
Proposer's Signature

CITY OF LACONIA, NEW HAMPSHIRE
SPECIFICATIONS EXCEPTIONS FORM
In the interest of fairness and sound business practice, it is mandatory that you state any
exceptions taken by you to our specifications.
It should not be the responsibility of the City of Laconia to interpret information concerning the
materials which you intend to furnish.
If your bid/quotation does not meet all our specifications, you must state so in the space provided
below:
Bids on equipment, vehicles, supplies, service, and materials not meeting specifications may be
considered by the City, however all deviations must be listed above.
If your bid does not meet our specifications, and your exceptions are not listed above, the City of
Laconia may claim forfeiture of your bid bond if submitted.
I DO meet specifications.
Signed: _ Date
------
I DO NOT meet the specifications listed in this bid. EXCEPTIONS ARE NOTED ABOVE.
Signed: Date _
YOUR BID MAY BE REJECTED IF YOU DO NOT SIGN AND SUBMIT THIS PAGE.

CITY OF LACONIA, NEW HAMPSHIRE
CERTIFICATION OF NON-COLLUSION
The contractor/vendor hereby agrees that it will assign all causes of action that it may acquire
under the antitrust laws of New Hampshire and the United States as the result of conspiracies,
combinations, or contracts in restraint of trade which affect the price of goods or services
obtained by the state under this contract if so, requested by the State of New Hampshire.
The undersigned bidder, having fully informed himself regarding the accuracy of the statements
made herein, further certifies that:
1. The bid has been arrived at by the bidder independently and has been submitted without
collusion with and without any agreement, understanding or planned common course of
action with any other vendor or materials, supplies, equipment, or services described in
the invitation to bid, designed to limit independent bidding or competition, and
2. The contents of the bid have not been communicated by the bidder or its employees or
agents to any person not an employee or agent of the bid or its surety on any bond
furnished with the bid and will not be communicated to any person prior to the official
opening of the bid.
The undersigned bidder further certifies that this statement is executed for the purpose of
inducing the City of Laconia to consider the bid and make an award in accordance therewith.
Legal Name of Bidder _
Business Address
-----------------------------
Bidder's E.I. Number*
---------------------------
Signature of Person Authorized to Sign** _
Date and Title
--------- ---------------------
* Enter the Federal Social Security Identification Number of the Bidder (the number used
on Employer's Quarterly Federal Tax Return; U.S. Treasury Department form 941).
** Statement shall be signed by the bidder if he is an individual, by a partner if the bidder is
a partnership, or by an officer or employee of the corporation having the power to sign on
its behalf if the bidder is a corporation.

CITY OF LACONIA, NEW HAMPSHIRE
BUSINESS AND TAXPAYER IDENTIFICATION INFORMATION
(TIN)
1. THIS BUSINESS IS A: (Please check one)
Individual [ ] Sole Proprietorship
[ ] Partnership [ ] Corporation
[ ] Non-Profit Entity
[ ] Other (please describe):
---------------
2. LICENSED OR OTHERWISE AUTHORIZED TO DO BUSINESS BY THE STATE
OF:
----------------------
3. TAXPAYER IDENTIFICATION NO. (TIN): _
OR
SOCIAL SECURITY NUMBER
---
LEGALLY ISSUED IN THE NAME OF:
-----------------
DOING BUSINESS AS (DBA):
ADDRESS:
CITY/TOWN, STATE, ZIP: _
NOTES:
YOUR BID MAY BE REJECTED IF YOU DO NOT COMPLETE AND SUBMIT THIS PAGE
WITH YOUR BID.
CHECKS IN PAYMENT OF OBLIGATIONS BY THE CITY WILL BE MADE PAYABLE TO
YOUR LEGALLY ISSUED NAME UNLESS YOU STATE A D/B/A (DOING BUSINESS AS).
FEDERAL TAX REPORTING, IF REQUIRED, WILL ALSO BE IN YOUR LEGAL NAME.
FAILURE TO PROVIDE A T.I.N. WILL SUBJECT YOU TO 20% FEDERAL BACK-UP
WITHHOLDING.