Evaluation for ECCS HIPP

Q26000875 Evaluation for ECCS HIPPGeneral InformationSolicitation Number
Q26000875 version:
01 Status
ReleasedDepartmentHealthDivisionFamily Health Services DivisionIslands (where the work/delivery is to be performed)
StatewideCategoryGoods and ServicesRelease Date 10/17/2025Amendment Date & Time10/17/2025 03:30 PMAmendment Reason
Added Scopes and Service Description Document Offer Due Date & Time10/24/2025 02:00 PMDescription
The Hawaii Department of Health (DOH), Family Health Services Division (FHSD) seeks to enter into a contract with a qualified community-focused evaluation team. The evaluation team must maintain a strong skill set and familiarity with systems level change that focuses on the Prenatal to Three (P-3) population.
As we direct our P-3 System to properly address maternal infant health and early childhood health integration, evaluation of our strategy and action impact are essential. With the use of Hawaii’s Performance Measurement Plan (PMP) and Evaluation Plan created in Year 1 of the grant cycle, we require an evaluation contract to implement the plans and data analysis to properly capture the project efforts. Scope of services include:
1.        Participation in ECCS HIPP workgroups and/or All Team Core Collaborative to inform evaluation efforts and Continuous Quality Improvement (CQI).

2.        Continue evaluation of process and implementation of Strategic Plan and implemented activities.

3.        Support evaluation of process and implementation of family leadership space activities.

4.        Assistance in identifying opportunities to properly inform Performance Measurement Plan (PMP) and Evaluation Plan.

5.        Implementation of PMP and Evaluation Plan in Year 5 grant activities.

6.        Final ECCS HIPP Project Evaluation Report at end of Year 5 to include all of project implementation cycle.
Contact PersonBaloran, RenzymeirEmail renzymeir.baloran@doh.hawaii.gov Phone808-733-9018General CommentsProcurement OfficerWilliam AakhusAttachments Service Description -ECCS HIPP Evaluation .docx
AG-008 103D General Conditions (1.10.23).pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility
of this Solicitation (Including the appendices and exhibits to this Document, and any other document related
to this Solicitation), to: Baloran, Renzymeir.

Q26000875 Evaluation for ECCS HIPPLine Items

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility
of this Solicitation (Including the appendices and exhibits to this Document, and any other document related
to this Solicitation), to: Baloran, Renzymeir.

Q26000875 Evaluation for ECCS HIPPInstructions

• VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
• ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
• COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  
• VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
• VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
• QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
• TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
• OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions.
  
  The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
• HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
• RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.