Oltl Specialized Services
| Location: | Pennsylvania |
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| Posted: | Oct 17, 2025 |
| Due: | Dec 5, 2025 |
| Agency: | State Government of Pennsylvania |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | 25-RFA-13931 |
| Publication URL: | To access bid details, please log in. |
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General Information |
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Department for this solicitation: |
Procurement | ||||||
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Date Prepared: |
09/30/25 |
Types: |
RFA | ||||
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Advertisement Type: |
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Solicitation/Project#: |
25-RFA-13931 |
Solicitation/Project Title: |
OLTL Specialized Services | ||||
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Description: |
The Department of Human Services is seeking an Applicant to work with the Department’s Office of Long-Term Living (“OLTL”) which is charged with the statewide administration of the Nursing Home Transition (“NHT”) Program. The NHT Program was developed to assist and empower individuals who want to move from a nursing facility back to a less restrictive community setting of their choice. Through the NHT Program, participants can receive the guidance and support they need to make informed choices about their long-term services and supports. Additionally, OLTL oversees the delivery of Specialized Services to participants with Other Related Conditions (“ORCs”), who have been identified through the Pre-Admission Screening and Resident Review (“PASRR”) process as needing to receive additional services in a nursing facility. Specialized Services consist of training, service coordination, advocacy, peer counseling and support groups, community integration, and related transportation, which enable participants to acquire, regain, improve, or maximize their skills and abilities, to live a more productive and satisfying life in the least restrictive setting possible. | ||||||
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Department Information |
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Department/Agency: |
Department of Human Services "prior DPW" |
Delivery Location: |
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County: |
Statewide |
Duration: |
Three (3) years with optional two (2) one (1) year renewals |
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Contact Information |
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First Name: |
Charles |
Last Name: |
Connahan |
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Phone Number: (XXX-XXX-XXXX) |
717-783-5675 |
Email: |
RA-PWRFAQUESTIONS@PA.GOV |
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Solicitation Information |
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Bids must be received by the purchasing agency on the Solicitation Due Date no later than the Solicitation Due Time as set forth in the solicitation. Any conflict between the dates and/or times contained in the solicitation itself or its attachments and this advertisement shall be resolved in favor of the solicitation. |
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Solicitation Start Date: |
10/17/25 | ||
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Solicitation Due Date: |
12/05/25 |
Solicitation Due Time: |
12:00 PM |
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Solicitation Opening Date: |
12/05/25 |
Solicitation Opening Time: |
12:01 PM |
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Opening Location: |
This Is Not A Public Opening | ||
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No. of Addendums: |
0 | ||
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Amended Date: |
10/17/25 |
Attachment Preview
REQUEST FOR APPLICATIONS FOR
Specialized Services for Persons with Disabilities and Nursing Home Transition
ISSUING OFFICE
Commonwealth of Pennsylvania
Department of Human Services
Bureau of Procurement and Contract Management
Room 528 Health and Human Services Building
625 Forster Street
Harrisburg, PA 17120
25-RFA-13931
DATE OF ISSUANCE
October 17, 2025
1
REQUEST FOR APPLICATIONS FOR
Specialized Services for Persons with Disabilities and Nursing Home Transition
TABLE OF CONTENTS
CALENDAR OF EVENTS
4
Part I - GENERAL INFORMATION
5
Part II - CRITERIA FOR SELECTION
14
Part III - TECHNICAL SUBMITTAL
16
Part IV – COST SUBMITTAL
36
APPENDICES
2
APPENDIX A, APPLICATION COVER SHEET
APPENDIX B, TRADE SECRET CONFIDENTIAL PROPRIETARY INFORMATION NOTICE
FORM
APPENDIX C, COST SUBMITTAL WORKSHEET
APPENDIX D, LOBBYING CERTIFICATION AND DISCLOSURE
APPENDIX E, WORKER PROTECTION AND INVESTMENT CERTIFICATION FORM
APPENDIX F, STANDARD GRANT TERMS AND CONDITIONS, ADDENDUM TO TERMS AND
CONDITIONS AND AUDIT CLAUSE D
APPENDIX G, BUSINESS ASSOCIATE ADDENDUM
APPENDIX H, COMMUNITY INTEGRATION DIRECTIVE
APPENDIX I, SPECIALIZED SERVICES DIRECTIVE
APPENDIX J, SPECIALIZED SERVICES ADDENDUM
APPENDIX K, SPECIALIZED SERVICES PLAN
APPENDIX L, DETERMINATION LETTER INDICATING NEED OF SS
APPENDIX M, PASRR EV BULLETIN
APPENDIX N, PASRR ID BULLETIN
APPENDIX O, NHT REFERRAL PROCESS FLOW CHART
APPENDIX P, PCEDME REGULATIONS PACKET
APPENDIX Q, MONTHLY PARTICIPANT REPORT TEMPLATE
APPENDIX R, QUARTERLY NHT STATUS REPORT TEMPLATE
APPENDIX S, QUARTERLY PCEDME STATUS REPORT TEMPLATE
APPENDIX T, QUARTERLY PERSONNEL TRAINING REPORT
APPENDIX U, QUARTERLY SSP STATUS REPORT
APPENDIX V, QUARTERLY STAFF CLEARANCE REPORT TEMPLATE
3
CALENDAR OF EVENTS
The Commonwealth will make every effort to adhere to the following schedule:
Activity
Responsibility
Date
Deadline to submit questions via email to RA-
PWRFAQUESTIONS@PA.GOV
Potential
Applicants
October 27, 2025
12:00 PM EST
Answers to Potential Applicant questions posted to the
Department of General Services website at
http://www.emarketplace.state.pa.us/Search.aspx no later
than this date.
DHS
November 7, 2025
Please monitor this website for all communications
regarding this Request for Applications.
Potential
Applicants
Ongoing
Application must be received by the Issuing Office at RA-
PWRFAQUESTIONS@PA.GOV as provided in Part I,
Sections I-10 and I-11.Aand Part III, Section III-3.
Applicants
December 5, 2025
12:00 PM EST
4
PART I
GENERAL INFORMATION
I-1. Purpose. This Request for Applications (“RFA”) provides to those interested in submitting applications
for the subject procurement (“Applicants”) sufficient information to enable them to prepare and submit
applications for the Department of Human Services’ (“Department”) consideration on behalf of the
Commonwealth of Pennsylvania (“Commonwealth”) to satisfy a need for Specialized Services for
Persons with Disabilities and Nursing Home Transition (“Project”). This RFA contains instructions
governing the requested applications, including the requirements for the information and material to be
included; a description of the service to be provided; requirements that Applicants must meet to be
eligible for consideration; general evaluation criteria; and other requirements specific to this RFA.
I-2. Issuing Office. The Department’s Office of Administration, Bureau of Procurement and Contract
Management (“Issuing Office”) has issued this RFA on behalf of the Commonwealth.
The sole point of contact in the Commonwealth for this RFA shall be Charles Connahan,
RA-PWRFAQUESTIONS@PA.GOV, the Issuing Officer for this RFA. Please refer all inquiries to the
Issuing Officer.
I-3. Overview of Project. The Department’s Office of Long-Term Living (“OLTL”) is charged with the
statewide administration of the Nursing Home Transition (“NHT”) Program. The NHT Program was
developed to assist and empower individuals who want to move from a nursing facility back to a less
restrictive community setting of their choice. Through the NHT Program, participants can receive the
guidance and support they need to make informed choices about their long-term services and supports.
Additionally, OLTL oversees the delivery of Specialized Services to participants with Other Related
Conditions (“ORCs”), who have been identified through the Pre-Admission Screening and Resident
Review (“PASRR”) process as needing to receive additional services in a nursing facility. Specialized
Services consist of training, service coordination, advocacy, peer counseling and support groups,
community integration, and related transportation, which enable participants to acquire, regain, improve,
or maximize their skills and abilities, to live a more productive and satisfying life in the least restrictive
setting possible.
This Project combines both the provision of Specialized Services to identified nursing facility residents
and the provision of NHT services to eligible nursing facility residents who wish to return to a
community setting.
The provision of Specialized Services entails providing, on a statewide basis, information to individuals
residing in nursing facilities who have been determined to have a condition that meets program criteria
as an ORC for which they require Specialized Services, and supportive services to those identified as
needing Specialized Services and are not enrolled in managed long-term care, including Community
HealthChoices (“CHC”) or Living Independence for the Elderly (“LIFE”). The provision of NHT
services entails providing coordination services to nursing facility residents, excluding residents enrolled
in managed long-term care, who wish to transition from the facility to a less restrictive community
setting. With the implementation of statewide managed long-term care, both Specialized Services and
NHT services for individuals who are enrolled in CHC are now provided by the CHC managed care
organizations (“MCOs”) or LIFE providers; however, this Project will provide ORC-Specialized
Services and NHT services to individuals who are not enrolled in managed long-term care at the time of
service and will provide for Peer Counselors for Evaluation of Durable Medical Equipment (“DME”)
and explanations of the PASRR determination for all qualifying individuals, regardless of managed care
enrollment.
5
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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