26-036 Southern District Building Addition

LEGAL NOTICE
INVITATION FOR FORMAL BID
IFB 26-036
For
Southern District Building Addition
For
ST. CHARLES COUNTY GOVERNMENT
ST. CHARLES, MISSOURI
St. Charles County is seeking bids for a Southern District Building Addition. The county
reserves the right to terminate the contract for any violation, by the successful bidder, of any term or
condition of the contract by giving thirty (30) days written notice stating the reasons therefore and
giving the party time to remedy any deficiencies. All bid prices submitted must be guaranteed for
ninety (90) days.

BID INSTRUCTIONS
One [1] signed original and one [1] signed copy of the bid must be received in a sealed envelope
plainly marked "26-036 Southern District Building Addition" with the date and time of the bid
opening in the lower left corner of the envelope.
An authorized representative of the company/person submitting the bid must sign the bid, in
blue ink.
Bids must be submitted to the St. Charles County Finance Department, 201 North Second
Street Room 541 St. Charles MO 63301 prior to the bid opening.
Bid opening will be on 4/17/2026 at 10:00 AM, in Room 115 of the St. Charles County
Administration Building, 201 North Second Street, St. Charles, MO 63301.
St. Charles County reserves the right to accept and/or reject any and all bids.
Bid results may be obtained by going to our St Charles County Government website @
http://www.sccmo.org/Bids.aspx click on "show Closed/Awarded/Cancelled bids", select
bid and click on "related documents". No phone calls please. The time it takes for final
bid results to be made public depends on the complexity of the project and the cost of the
project.
BID INQUIRIES
Any questions or clarifications concerning this Request for Bid must be submitted in writing via
E-mail (preferred), mail or fax to:
Donna Clayton
Finance Department, St. Charles County Government
201 North Second St
St. Charles, Missouri 63301
Fax: (636)949-3870
dclayton@sccmo.org
For questions or inquiries concerning the specifications please contact:
Ted Dunkmann
Highway Department, St Charles County Government 300 North 301
301 N. Third St.
St. Charles, Missouri 63301
tdunkmann@sccmo.org
A mandatory meeting will not be held, but you may visit the location at 176 Sprock Road,
Wentzville, MO 63385. Please schedule visits with the site supervisor, Marty Ferrell, by
calling 636-828-5120
The bid number and title shall be referenced on all correspondence.
All questions must be received no later than 2:00 PM on 4/3/2026. Any question
received after this deadline may not be answered.
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Responses to questions/clarifications will be placed on the County's website
http://www.sccmo.org/Bids.aspx. Check this website frequently for updates and any
addendum that are issued.
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Prohibited Communication
Contact with any representative, other than through the procedure outlined in the
section titled "Bid Inquiries", concerning this request is prohibited PRIOR TO BID
OPENING. Representative shall include, but not be limited to, all elected and appointed
officials, and employees of St. Charles County and their Agents within St. Charles
County.
Any Offeror engaging in such prohibited communications prior to Bid Opening may be
disqualified at the sole discretion of St. Charles County.
TERMS AND CONDITIONS
St. Charles County reserves the right to reject any and all bids or parts of a bid and waive
technicalities, and to adjust quantities.
All bids are final. No additions, deletions, corrections, or adjustments will be accepted after
the time of bid opening except by request of County.
All delivery costs or charges must be included in the F.O.B. destination bid price.
City, County and State of Missouri Sales Tax and Federal Taxes are not applicable to sales
made to St. Charles County and must be excluded.
The contract, provided in Exhibit A, shall be effective for the approximate three (3) month
period from the date of execution.
The electronic version of this bid/RFP is available upon request. The document was entered
into WORD for Microsoft Windows. The Purchasing Office does not guarantee the
completeness and accuracy of any information provided on the electronic version.
Therefore, respondents are cautioned that the hard copy of this bid/RFP on file in the
Purchasing Office governs in the event of a discrepancy between the information contained
in or on the electronic version and that which is on the hard copy.
Vendors are required to clearly identify any deviations from the specifications in this
document.
Vendors must submit two [2] signed copies of their bid; one is to be an original and so
marked.
All prices and notations must be in blue ink or typewritten on the attached form. Mistakes
must be crossed out, corrections typed adjacent and must be initialed in blue ink by the
person signing the bid.
St. Charles County will not award any bid to an individual or business having any
outstanding amounts due from a prior Contract or business relationship with the County or
who owes any amount(s) for delinquent Federal, State or Local taxes, fees and licenses.
Sealed proposals received after the designated time of the receipt of the sealed proposals
will be considered as "No Bid" and "Void" and will not be opened.
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The successful bidder is specifically denied the right of using in any form or medium the
names of St. Charles County or any other public agency within St. Charles County
Government for public advertising unless express written permission is granted.
All bidders must possess the necessary and appropriate business and/or professional
licenses in their field.
The County will make its award to the lowest responsive, responsible bidder unless
additional criteria is established herein. When payments are to be made to the County, the
County will award based on payments unless these documents establish additional criteria.
As used for this award, "responsive" shall mean a bid that conforms in all respects with the
terms and conditions of the County's requirements. As used for this award, "responsible"
shall mean that the bidder has the capability in all respects to perform fully the contract
requirements, and the integrity and reliability which will assure good faith performance.
County reserves the right to accept any item or group of items offered, unless the bidder
qualifies his bid by specific limitations. The bid can be on an "all or none" basis if wording
in the bid so states and if all items solicited are included in the bid.
When applicable, provide unit prices and extension prices. Where there is disagreement in
the unit and extension prices, the unit price shall govern.
MISSOURI PREVAILING HOURLY WAGE RATES:
The proposal for this Contract shall be based upon the required payment by the Bidder for
wages for each craft or type of workmen required to execute the Contract as determined
by the Department of Labor and Industrial Relations of Missouri, pursuant to Sections
290.210 to 290.340, RSMo. For those projects with a total cost of more than $75,000.00, a
schedule of such prevailing hourly rate of wages as determined by the Department of
Labor and Industrial Relations of Missouri, pursuant to said statutory provisions and made
a part of this Contract, Annual Wage Order #32, as of June 26, 2025.
Effective August 28, 2018, the provisions of sections 290.210 to 290.340 shall not apply to
the construction of public works for which either the engineer's estimate of the bid
accepted by the County for the total project is in the amount of $75,000.00 or less. For any
awarded bid in the amount of $75,000.00 or less that becomes subject to a contract
amendment that increases the total project cost in excess of $75,000.00, the provisions of
290.210 to 290.340 shall apply only to that portion of the project that is in excess of
$75,000.00.
INSURANCE:
The successful bidder must agree to provide and maintain during the life of the Contract
the insurance(s) listed below, in the minimum amounts specified, with an insurance
company licensed to do business in the State of Missouri. All policies must name the
County as an additional insured and provide for thirty (30) days written notice prior to any
material changes or cancellation. Successful bidder will be awarded contract once a
Certificate of Insurance is provided.
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Worker's Compensation and Employer's Liability: Statutory WC limits as required by the Statutes of the
State of Missouri (or a qualified self-insurer) and Employers Liability in an amount of no less than $1.0
million.
Automobile, General Liability and Property Damage: The Contractor shall maintain the following minimum
amounts of automobile, general liability, and property damage insurance coverage during the life of the
contract:
$1,000,000 for bodily injury or death to any one person and $3,000,000 per occurrence for automobile
and general liability coverage; and property damage coverage of at least $1,000,000. A Combined
Single Limit Policy in the amount of $3,000,000 is an acceptable alternative. Automobile coverage must
include non-owned vehicles.
The Automobile & General Liabilities policies shall be endorsed to include the County as an additional
insured including the following language: Nothing in this endorsement shall serve to operate as a waiver of
the County's Sovereign Immunity or broaden the liability of the County beyond the provisions of Sections
537.600 to 537.610 of the Revised Statutes of Missouri. Vendor shall provide for 30 days advance written
notice of any material change. A Waiver of Subrogation in favor of the County shall be endorsed on each
of the policies. The required insurance shall be primary insurance with respect to any other insurance or
self-insurance programs maintained by the County.
A Certificate of Insurance evidencing the above coverage(s) together with a copy of the required
endorsements shall be provided to the County prior to the commencement of any work.
It shall be the contractor's responsibility to keep the respective insurance policies and coverages of
any sub-contractor current and in force for the life of the contract.
Architects/Design Engineers: Errors and Omissions (Professional Liability): with limits of not less than
1,000,000.000 per claim/$3,000,000.00 aggregate covering all services provided by the Contract.
Coverage to be written on a claims-made basis.
BONDS:
Performance Bond - A 100% Performance and Payment Bond in favor of the Owner. The
Security Co. representing Contractor must be authorized to do business in the State of
Missouri and be approved by Owner. Performance and Payment bond will be required if
project is $50,000.00 or greater.
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Employment of Unauthorized Aliens Prohibited (Missouri Revised Statutes Section 285.530)
As a condition for the award of any contract or grant in excess of five thousand dollars by St.
Charles County to a business entity, the business entity shall, by sworn affidavit and provision
of documentation**, affirm its enrollment and participation in a federal work authorization
program (E-Verify) with respect to the employees working in connection with the contracted
services. Every such business entity shall sign an affidavit affirming that it does not knowingly
employ any person who is an unauthorized alien in connection with the contracted services.
[RSMO 285.530 (2)]
An employer may enroll and participate in a federal work authorization program (E-Verify) and
shall verify the employment eligibility of every employee in the employer's hire whose
employment commences after the employer enrolls in a federal work authorization program.
The employer shall retain a copy of the dated verification report received from the federal
government. Any business entity that participates in such program shall have an affirmative
defense that such business entity has not violated subsection 1 of this section. [RSMO 285.530
(4)]
Any entity contracting with St. Charles County shall only be required to provide the referenced
affidavit on an annual basis. A copy of the affidavit in included in this bid request. Vendors may
choose to send the required documentation using one of the following options:
Send the notarized affidavit and E-Verify MOU signature page to: St. Charles County,
Attn: Purchasing Manager, 201 N Second Street, Room 541, St. Charles, MO
63301prior to responding to any solicitations; OR
Send the notarized affidavit and E-Verify MOU signature page along with a bid
solicitation response.
These documents will be kept on file. The notarized affidavit and E-Verify MOU signature page
will remain current for one year from the date of the notarized affidavit.
** PLEASE NOTE:
Acceptable enrollment and participation documentation consists of a valid copy of the signature page of
the E-Verify Memorandum of Understanding, completed and signed by the Contractor, and the
Department of Homeland Security - Verification Division
The online address to enroll in the E-verify program is:
https://everify.uscis.gov/account/enroll
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Open Records
Any and all information contained in or submitted with the bid becomes a public record subject
to the Missouri Sunshine Law when the bids are opened. The County may include any
information submitted with the bid or submitted to the County during the award or review
process in the County's public records, public agendas, or public meetings. If the bidder
believes that any information contained in or submitted with the bid is protected from disclosure
by the Missouri Sunshine Law, the bidder must clearly identify what information the bidder
believes is so protected and must also clearly identify the legal basis therefor. Simply marking
a document with "confidential" or similar watermarks, notations, etc. shall not be sufficient to
prevent disclosure of submitted information.
Veteran Friendly Employment Policy
"Indicate whether you have developed a veteran friendly employment policy and, if so, attach
a copy of such policy to your response as a point of information."
"YES" our company has a veteran friendly employment policy.
"NO" our company does not have a veteran friendly employment policy.
Please include a copy of your veteran friendly employment policy with your submission.
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Description of Scope:
The St. Charles County Highway Department is seeking bids for the turnkey construction of a
building addition at the Southern District Facility located at 176 Sprock Road, Wentzville, MO
63385.
1. St. Charles County Highway has obtained building permits from St. Charles County
Community Development. The contractor shall apply and pay for all necessary mechanical,
electrical, and plumbing permits through the regulating authorities. Provide all engineered
drawings required to obtain permits. The intended use of the building addition is to store bulk
containers of petroleum products used in the Department's vehicles and equipment.
2. Provide all work shown on the project drawings for turnkey construction unless modified
below.
a. Guardrail shown to be removed on sheet D101 keyed note 1 will be removed by others.
Electric to exterior outlets are run below grade and mounted on the guardrail.
Contractor shall disconnect existing circuits for guardrail removal and reconnect once
building shell is constructed. New conduit and wire for reconnection may be run above
or below grade as allowed by local codes.
b. Remove and relocate electric on the interior as necessary for the new man door
installation
c. Water storage tank to be relocated on sheet D101 keyed note 4 will be relocated by
others.
d. Existing foundation wall along southern wall is 22" high with a 14" thick footing. The
new foundation wall and footing shown on detail 4 sheet S3.1 shall match the height
and thickness of the existing footing. Footing steps at the west and east walls will be
required to provide the foundation dimensions shown on the plans.
e. Contractor shall backfill the foundation excavations to meet existing grade. Concrete
floor slab, concrete apron, subgrade and grading of the subgrade will be performed by
others.
3. Provide a 12'x12' overhead door according to the following
a. Doors opening shall be field measured prior to ordering material.
b. 0.016" thick roll-formed hot-dipped galvanized, ribbed face steel sections with 2" thick
metal/foam/metal sandwich panels.
c. R-17.5 insulation
d. All sections to be fitted with tube seals to weatherstrip each joint.
e. End stiles shall be 16 ga. steel and incorporate a thermal break.
f. Hinges and fixtures to be galvanized steel.
g. EPDM thermal break to be provided between interior and exterior skins to prevent
thermal transmission.
h. White factory baked on enamel paint.
i. Rubber astragals
j. "Heavy-Duty" perimeter seals around the head and jambs, fastened both with adhesive
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and mechanical anchors. Adhesive must be continuous along seals.
k. Manual door locks.
l. Commercial medium duty electric door operators.
4. All man doors to be insulated.
5. Provide propane radiant tube heaters to heat the space to 50 degrees at 0 degrees ambient
temperature.
6. Provide a minimum of ten (10) duplex outlets. Three (3) outlets shall be located and spaced
evenly on the north, east and south walls each. One (1) outlet shall be located on the west
wall adjacent to the man door.
7. Provide LED high bay fixtures to provide a minimum of 50 lumens per square foot at floor
level.
8. Provide emergency/egress lighting and fixtures as required by code.
General Conditions:
The Contractor must comply with all Federal and State Employment / Labor regulations
including those from the U.S. "Occupational Safety and Health Administration".
The Contractor must provide all applicable Insurance Certificates to the County upon the
award of the bid.
The Contractor must specifically claim and include any exclusions or deviations from the
bid specifications with the proposal submitted.
The Contractor shall work Monday through Friday between the hours of 6:00 am and 4:30
pm. Any changes to the specified work schedule are subject to approval by the Project
Manager at least 2 days before the change occurs.
The Contractor shall have all necessary licenses (that shall be current and maintained
during the project) with the County and State of Missouri.
The Contractor shall provide a key contact for the project. This key contact shall notify the
County Project Manager when the Contractor will be performing work.
The Contractor shall notify the project manager of any deficiencies that may impact
project cost. The Contractor shall provide a cost for any deficiencies and shall not proceed
with work until the project manager issues a notice to proceed. Should the Contractor
proceed without proper written authorization, Contractor will be performing work at risk
and County will not provide payment for said work.
There shall be no smoking or use of tobacco products inside the facility, or on the roof of
the facility. Contractor shall be liable for roof cigarette burns. No smoking shall occur
within 15 feet of all building entrances per County Ordinance No. 18-070. This also
applies to electronic smoking devices.
If prices submitted by bidder are itemized, the County may elect any or all itemized
services at the pricing submitted without impact to separate itemized services or prices.
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