Request for Proposal for 2026 San Leandro Comedy Show Producer

Location:	California
Posted:	Mar 17, 2026
Due:	Mar 31, 2026
Agency:	City of San Leandro
Type of Government:	State & Local
Category:	70 - General Purpose Information Technology Equipment (including software).
Solicitation No:	64334
Publication URL:	To access bid details, please log in.

Bid Number:	64334
Bid Title:	Request for Proposal for 2026 San Leandro Comedy Show Producer
Category:	All Open RFPs
Status:	Open

Description:

The City of San Leandro is seeking a producer to recruit and manage the talent for its annual San Leandro Comedy Show, which is scheduled on Saturday, June 27, 2026, from 7:00 PM to 9:00 PM at the Historic BAL Theatre in San Leandro. The show and each comedian’s performance must be clean and designed for an audience that includes community members aged 13 years old and up. There is a not-to-exceed limit of $15,000 on this proposal request.

Request for Proposal #64334 for 2026 San Leandro Comedy Show Producer

RFP 64334 2026 San Leandro Comedy Show Producer Submittal Form Template

Please use the Microsoft Forms Document to submit proposal:
The URL to the Microsoft Forms document is https://forms.office.com/g/w27PvtLRMY

Publication Date/Time:

3/17/2026 4:00 PM

Closing Date/Time:

3/31/2026 5:00 PM

Submittal Information:

Please Read Page 4 of RFP for further instructions

Bid Opening Information:

Please Review RFP

Addendum Date/Time:

Contact Person:

Questions shall be submitted to Bill Sherwood, at [email protected] , with an email copy (cc) to the City’s Purchasing Technician, Sally M. Perez, at [email protected] .

Download Available:

Yes

Fee:

No Fee to Download

Business Hours:

8:30am - 5:00pm

Plan Holders List:

Interested parties are encouraged to advise both Bill Sherwood, Assistant Library Director at [email protected] , and Sally Perez, Purchasing Technician at [email protected] , to be placed on the project plan holder's list to receive courtesy notifications of the Questions & Answers, as well as any addenda and other project information. Project Addenda, if any, will also be posted on the website. A bidder who fails to address all project addenda in its proposal may be deemed non-responsive.

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REQUEST FOR PROPOSALS FOR

2026 SAN LEANDRO COMEDY SHOW PRODUCER

RFP NO. 64334

RFP Issue Date:

Tuesday, March 17, 2026

Proposal Submittal Due Date:

5:00 PM, Tuesday, March 31, 2026

I. Introduction & Overview:

The City of San Leandro is seeking a producer to recruit and manage the talent for

its annual San Leandro Comedy Show, which is scheduled on Saturday, June 27,

2026, from 7:00 PM to 9:00 PM at the Historic BAL Theatre in San Leandro. The

show and each comedian’s performance must be clean and designed for an

audience that includes community members aged 13 years old and up. There is a

not-to-exceed limit of $15,000 on this proposal request.

II. Event Producer’s Scope of Services & Responsibilities:

1. Recruit five comedians, negotiate each comedian’s professional fees,

including any travel costs or accommodation fees, for performing a 25-

minute set at a single show on Saturday, June 27, 2026, from 7:00 PM

to 9:00 PM.

a. As part of the recruitment process and prior to reaching a final

agreement with each comedian, provide the City of San Leandro a

biography of each comedian, video sample of each comedian’s

work, and itemized cost for each comedian (see Section IV.

Proposal Submittal Requirements #4 below).

2. Manage the talent part of the show, including the order of each

comedian’s set, introducing the comedians, and keeping the

comedians on time.

3. Coordinate the management of the talent and production of the show with

City of San Leandro staff.

4. If selected, attain appropriate insurance levels determined by the City

of San Leandro as follows:

a. Commercial General Liability Insurance: The insurance shall

have minimum limits for Bodily Injury and Property Damage

liability of $1,000,000 each occurrence and $2,000,000

aggregate.

b. Automobile Liability Insurance, with minimum limits for Bodily

Injury and Property Damage liability of $1,000,000 each

occurrence.

c. Statutory (California) Workers’ Compensation Insurance in

accordance with the provisions of section 3700 of the California

Labor Code. This policy shall include employer’s liability

insurance with limits of at least $1,000,000. If a proposer knows

that they are not required to have or maintain statutory (California)

Workers’ Compensation Insurance, include a cover sheet stating

the reasons. Submittal of such a statement with a proposal is

certification that the statement is made in good faith, under

penalty of perjury.

RFP 64334 2026 San Leandro Comedy Show Producer

Page 2

5. If selected, attain a City of San Leandro Business License.

6. If selected, provide a W-9 tax form to the City of San Leandro.

7. If selected, one month prior to the event, be available to record one to

two brief videos for promotion of the event to be used on the City’s social

media.

8. If selected, promote the event on the producer’s social media or other

channels.

III. City of San Leandro Responsibilities:

1. Pay producer and performers directly.

2. Together with the producer, promote the event through City channels,

newsletters, social media, etc.

IV. Proposal Submittal Requirements:

1. By submitting a proposal in response to this request for proposal, the

proposer certifies under penalty of perjury and proposal disqualification that

all of the information provided in the proposal is true and correct, the pricing

is valid for a period of sixty (60) days after submittal, and the proposer,

including any parent company, subsidiary, affiliate, principal, partner, or

officer of the proposer, does not currently owe (except for a loan from the

City to a proposer that is in good standing as determined at the discretion

of the City’s Finance Director) any outstanding debt, delinquent payment,

unpaid bill, fee, fine, penalty, lien, judgment, or other financial obligation of

any kind to the City of San Leandro.

2. Provide a quote for your services as a producer as described in the

producer’s responsibilities noted above (see Section II. Event Producer’s

Scope of Services & Responsibilities). Include all costs associated with

producing including your time, effort, expertise, insurance(s), license(s),

etc. as a flat fee for your services.

3. Provide a resume indicating your experience in the comedy and/or

entertainment industry.

4. Provide a SEPARATE budget with the total cost of the five comedians.

Include separate line items for each comedian’s professional fees, travel

costs and accommodation fees (if applicable).

a. Please note that the comedian budget should be SEPARATE

from the quote for the producer’s services.

b. If comedian travel and/or accommodation are required, a travel

and/or accommodation stipend(s) should be included in the individual

comedian’s contract, and the comedian makes his/her own travel

and/or accommodation arrangements.

5. Provide a copy of producer’s official state ID.

RFP 64334 2026 San Leandro Comedy Show Producer

Page 3

V. Proposal Submittal Instructions:

1. Review this document, RFP 64334 For 2026 San Leandro Comedy Show

Producer thoroughly. The document is available at

https://www.sanleandro.org/Bids.aspx

2. Review the 2026 San Leandro Comedy Show Producer Online Proposal

Submittal Form Template to preview the information required when

completing the online version of the form (see step #3 below). The

document is available at https://www.sanleandro.org/Bids.aspx

3. Complete the 2026 San Leandro Comedy Show Producer Online

Proposal Submittal Form. The link to the online form is:

https://forms.office.com/g/w27PvtLRMY Please note that the form

MUST be completed, signed, and submitted online.

4. After submitting the proposal submittal form online, email a photocopy of the

producer's official state ID to Bill Sherwood at bsherwood@sanleandro.org

and include in the Subject Line of the email the “Producer’s First and Last

Name” and the phrase “RFP 64334 2026 San Leandro Comedy Show”.

5. A complete proposal submittal packet includes a completed, signed, and

submitted online proposal submittal form (see step 3 above) and an emailed

photocopy of the producer's official state ID. A complete proposal submittal

packet must be received by the City of San Leandro no later than 5:00 PM on

Tuesday, March 31, 2026.

Late submittals will not be considered under any circumstances. Failure to provide

all proposal submittal requirements in complete form may result in a submittal

being found non-responsive and given no consideration.

VI. Proposal Selection Criteria:

City of San Leandro staff will evaluate each of the following criteria on a scale of 1-

10 (for a potential total top score of 40) to determine which proposal is accepted:

1. Responsiveness to this request for proposal, including demonstrated

commitments to communication and client service, as well as

thoroughness, adequacy, and clarity of information provided.

2. The producer’s resume.

3. The caliber of the proposed comedians.

4. The cost of the producer’s services and the total cost for the proposed

comedians (professional fees, travel costs, and accommodation costs).

RFP 64334 2026 San Leandro Comedy Show Producer

Page 4

This request for proposals does not commit the City of San Leandro to sign an

agreement, award a contract, or to pay any costs incurred in the preparation of a

response to this request for proposal. All documents, conversations,

correspondence, etc. with the City are subject to the laws and regulations that govern

the City. All proposals submitted in response to this request for proposal become the

property of the City and may be subject to public records requests for public review

after a contract is awarded. The City reserves the right to reject any or all proposals.

The City reserves the right to waive irregularities or omissions in any proposal.

Waiver of one irregularity does not constitute waiver of any other irregularities.

VII. After Proposal Acceptance:

After proposal acceptance, fees for comedians are considered approved, and the

producer can continue finalizing the booking whereby the City will contract with the

producer, and the producer will facilitate the City entering into an agreement with

each comedian separately, and the City will pay each comedian directly. Each

comedian will then need to provide a W-9, invoice, and sign the City of San Leandro’s

Hold Harmless Agreement.

RFP 64334 2026 San Leandro Comedy Show Producer

Page 5

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Request for Proposal for 2026 San Leandro Comedy Show Producer

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