Westwood Cemetery Site Improvements

PROJECT MANUAL
FOR
WESTWOOD CEMETERY SITE IMPROVEMENTS
PROJECT NUMBER:
SW-2026-02
TOWN OF CARRBORO, NORTH CAROLINA
BID ADVERTISEMENT DATE: Monday, March 16, 2026
2024 NCDOT STANDARD SPECIFICATIONS
v.180329

Project #: XX-XXXX Division 00 - Procurement & Contracting Requirements
Project Name: Westwood Cemetery Site Improvements
TABLE OF CONTENTS
DIVISION 00 - PROCUREMENT AND CONTRACTING REQUIREMNTS
TABLE OF CONTENTS ........................................................................................................................................ 1
00 10 00 - INVITATION TO BID ....................................................................................................................... 1
00 20 00 - INSTRUCTIONS TO BIDDERS ....................................................................................................... 1
ARTICLE 1: DEFINITIONS ............................................................................................................................................................ 1
ARTICLE 2: BIDDER'S REPRESENTATIONS ................................................................................................................................. 2
2.1 Contractor's Licenses .................................................................................................................................................2
2.2 Bidder Qualifications ..................................................................................................................................................2
2.3 Site Investigation and Conditions Affecting the Work .............................................................................................2
ARTICLE 3: BIDDING PROCEDURES ........................................................................................................................................... 2
3.1 The Project Manual ....................................................................................................................................................2
3.2 Addenda ......................................................................................................................................................................2
3.3 Bid Form ......................................................................................................................................................................2
3.4 Forms, Certifications, and Execution of Bid ..............................................................................................................2
3.5 Sales and Use Tax .......................................................................................................................................................2
3.6 Submission of Bids .....................................................................................................................................................2
ARTICLE 4: BID AWARDS AND REJECTIONS .............................................................................................................................. 3
4.1 Bid Opening ................................................................................................................. Error! Bookmark not defined.
4.2 Rejection of Bids and Disqualification of Bidders .....................................................................................................3
4.3 Award and Execution of Contract .............................................................................................................................3
ARTICLE 5: POST-AWARD .......................................................................................................................................................... 3
5.1 Bonds and Insurance ..................................................................................................................................................3
5.2 Pre-Construction Conference ....................................................................................................................................3
5.3 Notice to Proceed .......................................................................................................................................................3
ARTICLE 6: OUTREACH PLAN AND GUIDELINES FOR RECRUITMENT AND SELECTION OF MINORITY BUSINESSES .................... 4
6.1 Intent ...........................................................................................................................................................................4
6.2 Definitions ....................................................................................................................................................................4
6.3 Participation Strategies ................................................................................................................................................5
6.4 Designer .......................................................................................................................................................................5
6.5 Prime Contractor(s), CM at Risk and Their First-Tier Subcontractors ..........................................................................6
6.6 Minority Business Responsibilities ...............................................................................................................................7
6.7 Minimum M/WBE Compliance Requirements .............................................................................................................7
6.8 Dispute Resolution Procedures ....................................................................................................................................8
00 30 00 - BID FORMS AND SUPPLEMENTS ................................................................................................ 1
ITEMIZED BID ............................................................................................................................................................................. 1
EXECUTION OF BID .................................................................................................................................................................... 2
M/WBE PARTICIPATION ON BASE BID ........................................................................................................................................ 3
M/WBE GOOD FAITH EFFORT QUESTIONNAIRE ......................................................................................................................... 4
00 40 00 - ACCEPTANCE BY TOWN ................................................................................................................ 1
00 50 00 - PROJECT FORMS .............................................................................................................................. 2
NON-FEDERAL FUNDS STANDARD SERVICE CONTRACT .............................................................................................................. 4
CONTRACTOR'S AFFIDAVIT RELEASE AND WAIVER OF CLAIM ................................................................................................ 8
PROCUREMENT AND CONTRACTING REQUIREMENTS 00 00 00 - 1

Project #: XX-XXXX Division 00 - Procurement & Contracting Requirements
Project Name: Westwood Cemetery Site Improvements
STATE / COUNTY SALES / USE TAX STATEMENT ...................................................................................................................... 9
00 60 00 - STANDARD SPECIAL PROVISIONS ............................................................................................. 1
ARTICLE 1: NCDOT STANDARD SPECIFICATIONS ..................................................................................................................... 1
1.1 NCDOT Standard Specifications ..................................................................................................................................1
1.2 NCDOT Standard Special Provisions ...........................................................................................................................2
ARTICLE 2: TOWN STANDARD PROVISIONS ............................................................................................................................. 3
2.1 Construction Documents ............................................................................................................................................3
2.2 Notice to Proceed .......................................................................................................................................................3
2.3 Completion Time ........................................................................................................................................................3
2.4 Liquidated Damages ...................................................................................................................................................3
2.5 Project Variability .......................................................................................................................................................3
2.6 Existing Utilities ...........................................................................................................................................................3
2.7 Pre-Construction and Weekly Meetings .....................................................................................................................4
2.8 Construction Schedule ................................................................................................................................................4
2.9 Construction Stakes, Lines, and Grades ......................................................................................................................4
2.10 Maintenance of the Project ........................................................................................................................................5
2.11 Storage of Materials and Equipment ..........................................................................................................................5
2.12 Subletting....................................................................................................................................................................5
2.13 Quantity Tickets ..........................................................................................................................................................5
2.14 Periodic Payments ......................................................................................................................................................6
2.15 Final Payment .............................................................................................................................................................6
2.16 Sales and Use Tax .......................................................................................................................................................6
2.17 Allowances ..................................................................................................................................................................7
2.18 E-Verify .......................................................................................................................................................................7
2.19 Iran Divestment Act ....................................................................................................................................................7
2.20 Indemnification...........................................................................................................................................................8
2.21 Guarantee ...................................................................................................................................................................1
2.22 Insurance Requirements .............................................................................................................................................1
2.23 Holiday Work Restrictions ..........................................................................................................................................2
2.24 Termination ................................................................................................................................................................2
2.25 Inspection of Work .....................................................................................................................................................3
2.26 Construction Activity Control and Cleanup ................................................................................................................3
2.27 Additional Work (NCDOT Section 101-3) ....................................................................................................................3
2.28 Surface Water Quality Protection ...............................................................................................................................3
2.29 Permits and Approvals ................................................................................................................................................4
00 70 00 - PROJECT SPECIAL PROVISIONS .................................................................................................. 5
ARTICLE 1: INCIDENTALS ........................................................................................................................................................... 5
1.1 Mobilization ................................................................................................................................................................5
1.2 Construction Survey ...................................................................................................................................................6
1.3 Workdays and Hours of Operation .............................................................................................................................7
ARTICLE 2: EROSION AND SEDIMENTATION CONTROL .......................................................................................................... 7
2.1 Site Sediment and Erosion Control .............................................................................................................................7
2.2 Silt Sock Barrier ...........................................................................................................................................................8
2.3 Sodding .......................................................................................................................................................................9
ARTICLE 3: EARTHWORK ........................................................................................................................................................... 11
4.1 Excavation .................................................................................................................................................................11
4.2 Soil Media .................................................................................................................................................................14
4.3 Removal of Existing Pavement .................................................................................................................................14
ARTICLE 6: SITE .......................................................................................................................................................................... 15
6.1 Tree Removal ............................................................................................................................................................15
6.2 Rain Garden ..............................................................................................................................................................16
PROCUREMENT AND CONTRACTING REQUIREMENTS 00 00 00 - 2

Project #: XX-XXXX Division 00 - Procurement & Contracting Requirements
Project Name: Westwood Cemetery Site Improvements
6.3 Recycled Asphalt Pavement Base .............................................................................................................................16
00 90 00 - ADDENDA ........................................................................................................................................... 1
PROCUREMENT AND CONTRACTING REQUIREMENTS 00 00 00 - 3

00 10 00 - INVITATION TO BID
The Town of Carrboro (hereinafter the "Town") will receive electronic bids for the following Project:
PROJECT NAME: Westwood Cemetery Drainage Improvements
PROJECT NUMBER: SW-2026-02
BID DUE DATE AND TIME: Friday, April 3, 2026, at 3:00PM
DESCRIPTION OF WORK: This project consists of grading, installation of a rain garden, removal of trees, and
removal and installation of asphalt pavement
Bidders shall submit bids on a not to exceed basis and the contract shall be awarded on this basis.
Bidding documents may be obtained at: https://townofcarrboro.org/bids.aspx from the Town's website. A printed
copy of one (1) Project Manual is available at the following address:
Public Works Department
100 N Greensboro St
Carrboro, NC 27510
Contact: Mike Johnson
Bidders must be properly licensed under North Carolina state law to perform the work.
Bidders must complete minority participation form or Good Faith Effort Questionnaire as detailed in Section 00 20
00 Article 6.
Bids shall be submitted via email to the following:
Mike Johnson, Capital Projects Manager-mjohnson@carrboronc.gov
CC: Kevin Belanger, Public Works Director-kbelanger@carrboronc.gov
For information regarding this Invitation to Bid, contact:
Mike Johnson, Capital Projects Manager
Phone: (919) 918-7424
Email: mjohnson@carrboronc.gov
Website: https://townofcarrboro.org/bids.aspx
Please submit questions or inquiries by Wednesday, March 25, at 3:00 pm. Questions or inquiries past this
deadline may not be addressed by the Town prior to the Bid Due Date.
The Town of Carrboro reserves the right to reject any and all bids as it may deem to be in its best interest.
INVITATION TO BID 00 10 00 - 1

00 20 00 - INSTRUCTIONS TO BIDDERS
ARTICLE 1: DEFINITIONS
Whenever the following terms are used in in any of the Contract Documents, or in the plans, the intended
meaning of such terms shall be as follows:
1. "Chief Engineer", or "State Highway Administrator" shall mean the "Public Works Director"
2. "Alternate" or "Alternate Bid" shall mean the amount stated in the Bid which may be added to or
subtracted from the Base Bid amount if such Alternate(s) are accepted by the Town.
3. "Total Amount Bid" or "Total Base Bid" shall mean the correct sum total obtained by adding together the
amounts bid for every item in the proposal including contingencies or allowances but excluding
Alternates.
4. "Board of Transportation" shall mean "Council"
5. "Town" shall mean the "Town of Carrboro, North Carolina"; the Town is the Project Owner
6. "Public Works Director" shall mean the "Department Director of the Town of Carrboro Public Works
Department"
7. "Town Standard" shall mean the standard details and policies of the Town.
8. "Construction Manager", "Engineer", "Division Engineer" or "Resident Engineer" shall mean the Public
Works Director.
9. "Contract" shall mean the reciprocal undertakings, obligations, and rights of the Town and the Contractor
evidenced by the executed agreement and other Contract Documents between the Town and the
Contractor, covering the performance of and compensation of the Work.
10. "Contract Amount", "Total Contract Amount" or "Contract Sum" shall mean the Total Base Bid plus
Alternates accepted by the Town.
11. "Contract Documents" shall consist of the Project Manual, the Contractor's executed bid and forms,
Acceptance by the Town, and any change orders issued after execution of the contract.
12. "Date of Availability" shall mean "Notice to Proceed Date"
13. "Department", "Department of Transportation", "Division of Highways", and "Raleigh Central Office"
shall all mean "Town of Carrboro Public Works Department"
14. "Project Manual" shall mean the complete set of bidding documents issued by the Town of Carrboro to
include the Invitation to Bid, Instructions to Bidders, Bid Forms, sample project forms, conditions and
special provisions of the contract, addenda issued prior to the execution of the contract, and
drawings.
15. "State" shall mean "Town of Carrboro"
16. "State Contract Officer" shall mean "Purchasing Officer"
17. "Supplemental Agreements" shall mean "Change Orders"
INSTRUCTIONS TO BIDDERS 00 20 00 - 1

ARTICLE 2: BIDDER'S REPRESENTATIONS
2.1 Contractor's Licenses
Bidders shall be properly licensed under North Carolina state law to perform the Work specified in the Bidding Documents.
Bids received from bidders not meeting the applicable Contractors' licensure requirements as required by law and as
determined by the Engineer's estimate may be considered non-responsive and may not be considered for award.
2.2 Bidder Qualifications
Bidders must be experienced in the class of work proposed who can refer to projects of similar magnitude and scope that
have been successfully completed by them within the past three (3) years. Bidders to whom award of a Contract is under
consideration may be required to submit to the Town, upon request, a properly executed Contractor's Qualifications
Statement. The Contractor's Qualifications Statement may include, but is not limited to, the Bidder's past projects,
financial capability, staff qualifications and availability, references, litigation or claims against the Bidder, and list of
equipment available to execute the Work. The Town reserves the right to request such qualifications from Bidders as part
of its bid evaluation. The Bidder's failure to submit the requested Qualifications Statement within the timeframe specified
by the Town may be considered non-responsive and may not be considered for award.
2.3 Site Investigation and Conditions Affecting the Work
By submitting a bid, Bidders certify to have carefully examined the Project site and familiarized themselves with the
existing conditions on the Project, affecting the cost and execution of the work as described in Section 102-6 of NCDOT
Standard Specifications.
ARTICLE 3: BIDDING PROCEDURES
3.1 The Project Manual
The Project Manual is the bidding document and shall not be altered.
3.2 Addenda
Addenda will be published online at https://townofcarrboro.org/967/Bid-Opportunities. Bidders shall be responsible for
inquiring if any addendum has been issued and shall acknowledge receipt of all addenda on the Bid Form. All addenda
shall become part of the Contract Documents whether or not received or acknowledged by the Bidder.
3.3 Bid Form
Bidders shall complete and submit Section 00 40 00 "BID FORMS AND SUPPLEMENTS" of the Project Manual in its entirety
for bid consideration. Bidders shall submit Bids using the Bid Form provided in the Bidding Documents. The Bid Form must
be completed in its entirety with all entries including signatures written legibly in ink. Unit prices shall be entered where
required and applicable. Incomplete Bid Forms shall be subject to rejection at the discretion of the Town. In the event an
addendum is issued to change the Bid Form, the old Bid Form on the website will be replaced with a new updated Bid
Form accordingly. A note on the website will indicate the Bid Form has been "changed per addendum # ". Bidders shall
be responsible for verifying completion and submission of the correct Bid Form.
3.4 Forms, Certifications, and Execution of Bid
Bidders must complete each form, certification, and the Execution of Bid provided in the Bidding Documents. Failure to
complete and submit the required forms, certifications, and Execution of Bid may be grounds for bid rejection.
3.5 Sales and Use Tax
Refer to Section 00 70 00 of this Project Manual for additional information on sales and use tax. The Town reserves the
right to request from the bidder after bid opening the estimated amount of total Eligible Taxes that were used to calculate
the Bid and any supporting documentation of such. The Bidder, in submitting the Bid for consideration, agrees to provide
any such sales or use tax estimates or documentation that may be requested by the Town.
3.6 Submission of Bids
Bids shall be submitted electronically (via email) to the following:
INSTRUCTIONS TO BIDDERS 00 20 00 - 2

Mike Johnson, Capital Projects Manager-mjohnson@carrboronc.gov
CC: Kevin Belanger, Public Works Director-kbelanger@carrboronc.gov
ARTICLE 4: BID AWARDS AND REJECTIONS
4.1 Rejection of Bids and Disqualification of Bidders
Rejection of Bids and Disqualification of Bidders will be provided in accordance with Sections 102-14 and 102-15
respectively of the NCDOT Standard Specifications.
4.2 Award and Execution of Contract
Award and execution of Contract will be in accordance with Section 103 of NCDOT Standard Specifications.
The Town will award the contract or contracts conditioned upon funds being available for construction and other
governmental approvals as may be required.
The Town reserves the right to accept Alternates in any order or combination. The Town further reserves the right to
determine the low bidder on the basis of the Total Base Bid with Accepted Alternates.
ARTICLE 5: POST-AWARD
5.1 Bonds and Insurance
For bids equal to or greater than $50,000, the successful bidder shall provide the Town with performance and payment
bonds each in the amount equal to one hundred percent (100%) of the contract amount. Bonds shall be submitted to the
Town upon ten (10) calendar days of award of the Contract and shall be in conformance with NC GS 44A-33. Failure to
provide acceptable bonds within ten (10) calendar days of award of the Contract shall be just cause for forfeiture of the
bid bond or bid deposit and rescinding the award of the Contract. Award may then be made to the next lowest responsive,
responsible bidder or the Project may be re-advertised at the Town's sole discretion.
The Contractor shall submit to the Town within ten (10) calendar days of recommendation of award of the Contract a
certificate of insurance in the minimum amounts required in the Contract Documents.
5.2 Pre-Construction Conference
A pre-construction conference will be scheduled as soon as practical after award of the Contract. The Contractor shall
attend the pre-construction conference with the prospective project superintendent, any anticipated major
subcontractors and major suppliers. A proposed progress schedule in a form satisfactory to the Construction Manager and
a statement of the anticipated monthly progress payments showing the percent of progress each month shall be submitted
by the Contractor to the Town. The Contractor shall also provide at least two (2) local telephone numbers that may be
used to contact the Contractor or the Contractor's authorized representative in the event of an emergency after normal
business hours. The Contractor shall also provide the name of the Contractor's on-site representative who is OSHA
certified for trenching, shoring, and confined space entry.
5.3 Notice to Proceed
The Town will issue a Notice to Proceed (NTP) to the Contractor upon award and execution of the contract. The Contractor
shall not perform any Work prior to the date on which the NTP commences. The Town reserves the right to issue an
Administrative Notice to Proceed authorizing the Contractor to place orders for products requiring long lead times, or to
obtain certain permits prior to beginning any Work. If an Administrative Notice to Proceed is issued, the Contractor shall
not perform any Work prior to the date on which the Notice to Proceed commences.
INSTRUCTIONS TO BIDDERS 00 20 00 - 3

ARTICLE 6: OUTREACH PLAN AND GUIDELINES FOR RECRUITMENT AND SELECTION OF MINORITY BUSINESSES
In accordance with G.S. 143-128.2 these guidelines establish goals for minority participation in single-prime bidding, separate-
prime bidding, Construction Manager-at-Risk, and alternative contracting methods on Town of Carrboro construction projects in
the amount of $300,000 or more ($100,000 or more if the Town receives State funds for the project). Town of Carrboro's current
goal for minority and women-owned participation for public construction is ten percent (10%) each.
6.1 Intent
The intent of these guidelines is that the Town of Carrboro, as awarding authority for construction projects, and the contractors
and subcontractors performing the construction contracts awarded, shall cooperate and in good faith do all things, legal, proper,
and reasonable to achieve the goal of ten percent (10%) for participation by minority businesses in each construction project.
Nothing in these guidelines shall be construed to require contractors or awarding authorities to award contracts or subcontracts
to or to make purchases of materials or equipment from minority-business contractors or minority-business subcontractors who
do not submit the lowest responsible, responsive bid or bids.
6.2 Definitions
1. Minority - a person who is a citizen or lawful permanent resident of the United States and who is:
a. Black, that is, a person having origins in any of the black racial groups in Africa;
b. Hispanic, that is, a person of Spanish or Portuguese culture with origins in Mexico, South or Central American, or
the Caribbean Islands, regardless of race;
c. Asian American, that is, a person having origins in any of the original peoples of the Far East, Southeast Asia and
Asia, the Indian subcontinent, or the Pacific Islands;
d. American Indian, that is, a person having origins in any of the original peoples of North America; or
e. Female
2. Minority Business - means a business
a. In which at least fifty-one percent (51%) of the ownership interest is held by one or more minority persons,
or in the case of a corporation, in which at least fifty- one percent (51%) of the stock is owned by one or
more minority persons or socially and economically disadvantaged individuals; and
b. Of which the management and daily business operations are controlled by one or more of the minority
persons or socially and economically disadvantaged individuals who own it.
3. Socially and economically disadvantaged individual - means the same as defined in 15 U.S.C. 637. "Socially
disadvantaged individuals are those who have been subjected to racial or ethnic prejudice or cultural bias because of
their identity as a member of a group without regard to their individual qualities". "Economically disadvantaged
individuals are those socially disadvantaged individuals whose ability to compete in the free enterprise system has
been impaired due to diminished capital and credit opportunities as compared to others in the same business area
who are not socially disadvantaged".
4. Public Entity - means State (and all political subdivisions thereof) and local government units.
5. Owner - Town of Carrboro.
6. Designer - Any person, firm, partnership, or corporation, which has contracted with Town of Carrboro to perform
architectural or engineering work.
7. Bidder - Any person, firm, partnership, corporation, association, or joint venture seeking to be awarded a public
contract or subcontract.
8. Contract - A mutually binding legal relationship, or any modification thereof, obligating the seller to furnish equipment,
materials or services, including construction, and obligating the buyer to pay for them.
9. Contractor - Any person, firm, partnership, corporation, association, or joint venture which has contracted with the
Town of Carrboro to perform construction work or repair.
INSTRUCTIONS TO BIDDERS 00 20 00 - 4

10. Subcontractor - A firm under contract with the prime contractor or Construction Manager-at-Risk to supply materials,
or labor and materials, and/or installation in connection with a Town construction or repair contract. The subcontractor
may or may not provide materials in the subcontract.
6.3 Participation Strategies
The Town of Carrboro will employ the following strategies to encourage participation from MWBE's:
1. Work with minority-focused business groups in an attempt to recruit minority business participation in
contracts/bids.
2. Emphasize the importance of soliciting certified MWBE firms and small businesses for subcontracting
opportunities at pre-bid conferences and in the bid documents. Examine specifications to identify special
subcontracting opportunities and strongly encourage prime contractors to solicit bids for subcontracts
from MWBE firms.
3. Provide information to majority contractors concerning the Guidelines for Recruitment and Selection of
Minority Business and Outreach Plan and provide information on the procedure for letting of public contracts
under G.S. 143-129 by holding meetings with the contractors.
4. Assess the effectiveness of the Outreach Plan by evaluating MWBE participation and compliance and
reviewing the "good faith efforts" provided in bid packages.
5. Identify subcontracting opportunities unique to each construction contract and project and concentrate heavily
on targeting certified MWBE firms and small businesses that have expressed an interest in Town of Carrboro
projects. Identify these opportunities, contact interested businesses no later than 10 days prior to the bid
opening, and provide a list of prime contractors planning to participate in the project.
6. Build new business relationships through networking with other North Carolina cities and counties and sharing
ideas to improve the Outreach Plan.
7. Offer training sessions to share the Town's Outreach Plan with interested business organizations.
8. Post the Outreach Plan and Guidelines on the Town's website, listing good faith efforts, creating links
to MWBE resources, and creating awareness of specific subcontracting opportunities.
9. Maintain a database specifically for MWBE firms to ensure that those businesses are notified of bid
opportunities.
10. Advertise upcoming bid opportunities in minority-focused media.
11. Work with architects and engineers to make subcontracting opportunities more noticeable and more easily
understood by potential contractors and subcontractors.
6.4 Designer
Under the single-prime bidding, separate prime bidding, dual bidding, Construction Manager-at-Risk, or alternative contracting
method, the Designer must do all of the following:
1. Attend the scheduled pre-bid conference to explain minority business requirements to the
prospective bidders.
2. Assist the bidders and potential bidders to identify and notify prospective minority business prime and
subcontractors of potential contracting opportunities.
3. Maintain documentation of any contacts, correspondence, or conversations with minority business firms made
in an attempt to meet the goals.
INSTRUCTIONS TO BIDDERS 00 20 00 - 5