25117H Hotel Lodging/Conference Room/Meals in Norf...
| Location: | Virginia |
|---|---|
| Posted: | Nov 4, 2024 |
| Due: | Nov 15, 2024 |
| Agency: | State Government of Virginia |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | QQ 80988 |
| Publication URL: | To access bid details, please log in. |
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Details
Details
QQ-80988
-
25117H Hotel Lodging/Conference Room/Meals in Norfolk, VA Beach, or Hampton Roads in Virginia November 9-15, 2025
- Status: Open
- Time Left:10 days, 20 hours
- Closing:11/15/24 4:00 PM
- Issued:11/4/24 2:53 AM
- Last Updated:
- Buyer:A Lamm
-
alamm01@wm.edu - 757-253-4153
QQ-80988
-
25117H Hotel Lodging/Conference Room/Meals in Norfolk, VA Beach, or Hampton Roads in Virginia November 9-15, 2025
- Status: Open
- Time Left:10 days, 20 hours
- Closing:11/15/24 4:00 PM
- Issued:11/4/24 2:53 AM
- Last Updated:
- Buyer:A Lamm
-
alamm01@wm.edu - 757-253-4153
Actions
- Issued By:Commonwealth's Attorneys' Services Council
- Opportunity Type:Quick Quote
- Category:Non-professional Services - Non-Technology
- Work Location:Norfolk, Virginia Beach, Hampton Roads Location in Virginia
- Website:
- Summary:CASC is seeking bids for hotel lodging, conference room, refreshments, breakfasts, lunches, access to audiovisual equipment, wi-fi, and parking for a training class November 9-15, 2025. Preferred location is Norfolk, Virginia Beach, or Hampton Roads. The venue must have pedestrian access to shops, restaurants, and services, ensuring guest do not need to drive a vehicle during the conference or cross major roadways.
Documents
| Document | Size | Description | Posted On | Type |
| QQ_25117H_detailed_Specs.pdf | (138.51 KB) | QQ 25117H Detailed Specs | 11/4/24 | RFx Document |
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- I1_1. 55 hotel rooms for the six (6) nights of November 9 – 14, 2025, beginning Sunday and ending on Saturday, priced at or below state per diem rate. The number of rooms needed each night will vary slightly.
- NIGP Code:
- Quantity: 330.00000
- Delivery Date: 11/09/2025
- I1_14. 2 hotel rooms for the one (1) night on November 8, 2025 beginning Sunday and ending on Saturday, priced at or below state per diem rate. The number of rooms needed each night will vary slightly.
- NIGP Code:
- Quantity: 2.00000
- Delivery Date: 11/08/2025
- I1_2. Designated conference registration site, to be supplied with 12-foot registration table, cloth table covers, 4 chairs, 2 display easels, waste basket, ice water, and drinking glasses.
- NIGP Code:
- Quantity: 1.00000
- Delivery Date: 11/09/2025
- I1_3. Meeting room each day arranged in a classroom style with ample space to provide seating for 55 people. Additional room requirements: tables should be large enough for attendee’s’ binders and readings materials, cloth table covers, head table with 3 chairs, microphones (wireless or cable reaching 6 feet minimum), room for a podium, PowerPoint/video viewing capabilities, A/V connections to include HDMI, VGA, and analog audio with connection to loudspeakers. Rooms should be stocked with pads of paper, pencils/pens, ice water and drinking glasses. Event will begin at 1:00 p.m. on Sunday, November 9 and end by 1 pm.. Saturday, November 15, 2025.
- NIGP Code:
- Quantity: 1.00000
- Delivery Date: 11/09/2025
- I1_4. A room suitable for after-hours hospitality suite accommodating up to 35 attendees each night. Space must permit guests to provide their own food and beverages. Sunday, November 9 – Friday, November 14, 2025
- NIGP Code:
- Quantity: 1.00000
- Delivery Date: 11/09/2025
-
I1_5. Ice water and drinking glasses in the conference room for all attendees.
Continuous coffee/tea/soft drinks available throughout the day, along with refreshment breaks throughout the program, to be billed on a consumption basis.
Morning breaks with coffee and tea at 10:30 a.m. each morning beginning Monday, November 10, to be billed on consumption basis.
Afternoon breaks with coffee, tea, soft drinks and snacks (cookies, chips and salsa/dip, or hot snack items) on Sunday, November 9 through Friday, November 14, to be billed on consumption basis. - NIGP Code:
- Quantity: 1.00000
- Delivery Date: 11/09/2025
- I1_6. Lunch served daily between 11:45 a.m. and 1:15 p.m., Monday, November 10, 2025 through and including Friday, November 14, 2025, priced at or below state per diem rate and billed on a per person basis.
- NIGP Code:
- Quantity: 275.00000
- Delivery Date: 11/10/2025
- I1_7. Breakfast buffet served 7:30 a.m. – 9:00 a.m. on Monday, November 10 through and including Saturday, November 15, 2025, priced at or below state per diem rate and billed on a per person basis.
- NIGP Code:
- Quantity: 330.00000
- Delivery Date: 11/10/2025
- I1_8. Access to power and audiovisual equipment if an instructor is unable to provide their own, including overhead digital projector, audio interface for computer audio with speakers, and microphones.
- NIGP Code:
- Quantity: 1.00000
- Delivery Date: 11/09/2025
- I1_9. Complimentary Wi-Fi in conference room and meeting spaces.
- NIGP Code:
- Quantity: 1.00000
- Delivery Date: 11/09/2025
- I1_10. Parking (preferably complementary) sufficient to accommodate up to 55 attendees, instructors, and staff.
- NIGP Code:
- Quantity: 1.00000
- Delivery Date: 11/09/2025
- I1_11. Norfolk, Virginia Beach, or Hampton Roads in Virginia - Location needs to have convenient pedestrian access to shops, restaurants and services. Guests should not need to drive a vehicle during the conference or cross a major roadway on foot.
- NIGP Code:
- Quantity: 1.00000
- Delivery Date: 11/09/2025
- I1_12. Accept delivery of training binders no later than close of business day Friday before the conference begins and stored until Sunday, November 9, 2025.
- NIGP Code:
- Quantity: 1.00000
- Delivery Date: 11/07/2025
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