REQUEST FOR QUOTE - 26T-DV-367 CORDOVA HOUSE BUILDING DEMO

CORDOVA HOUSE
BUILDING DEMO
REQUEST FOR QUOTE
26T-DV-367
June 2026
Cook Inlet Housing Authority
3510 Spenard Road
Anchorage, Alaska 99503
Phone: (907) 793-3064
Email: procurement@cookinlethousing.org

CORDOVA HOUSE BLDG DEMO
COOK INLET HOUSING AUTHORITY
TABLE OF CONTENTS PAGE NO.
Specified Dates ..........................................................................................................................2
Request for Quote ......................................................................................................................3
Instructions to Offerors ................................................................................................................6
Offerors Checklist .................................................................................................................... 10
Quote Submittal Document ....................................................................................................... 11
Form of Non-Collusive Affidavit ................................................................................................. 13
Representations, Certifications, and Other Statement of Bidders .............................................. 14
Sample Contract ....................................................................................................................... 18
General Conditions for Construction Contracts ......................................................................... 24
Supplementary Conditions ....................................................................................................... 32
Indemnity and Insurance Requirements ................................................................................... 38
Wage Determination .................................................................................................................4 3
Summary of Work .....................................................................................................................4 4
Project Management and Coordination ..................................................................................... 45
Construction Progress Schedules ............................................................................................. 46
References ............................................................................................................................... 47
Closeout Procedures................................................................................................................. 49
DRAWINGS
BGES Hazardous Buildings Material Inventory Dated January 2026 ..................... .... 87 pages
TABLE OF CONTENTS
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COOK INLET HOUSING AUTHORITY
SPECIFIED DATES
CORDOVA HOUSE BUILDING DEMO
RFQ # 26T-DV-367
Description Date and Time Location
1. Bid Packet Available June 25, 2026 via CIHA Website
2. Pre-Bid Walk-through July 7, 2026, 10:00 a.m. 5709 Cordova Street
3. Last Day for Questions July 14, 2026, 5:00 p.m. via email
4. Quote Due Date July 23, 2026, 2:00 p.m. CIHA Main Office or via
email
Procurement to Insert Teams Meeting Information here:
SPECIFIED DATES
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CORDOVA HOUSE BLDG DEMO
C OOK INLET HOUSING AUTHORITY
REQUEST FOR QUOTE
CORDOVA HOUSE BUILDING DEMO
RFQ # 26T-DV-367
Cook Inlet Housing Authority (CIHA) is a state-chartered Housing Authority primarily funded by
the Department of Housing and Urban Development, with other State and private grant funds,
and loan sources. Cook Inlet Housing Authority (CIHA) is accepting quotes from responsible and
responsive contractors for the Cordova House Building Demo project, located at 5709
Cordova Street, Anchorage, Alaska.
Quotes must be submitted, clearly marked: "Attn: Procurement, RFQ # 26T-DV-367, Cordova
House Building Demo". CIHA will reject quotes received after the deadline. Faxed quotes will
not be accepted.
* Mailed and/or hand-delivered quotes: Quotes must be received CIHA, Attention:
Procurement, 3510 Spenard Road, Anchorage, Alaska 99503 no later than the
deadline stated in the Specified Dates according to the time clock located at CIHA's front
desk.
* Emailed Quotes: Quotes must be received by the Procurement Department at
procurement@cookinlethousing.org. Quotes must be received no later than the deadline,
according to the time and date received by CIHA's email server.
QUESTIONS
CIHA will not be bound by any oral interpretation of this RFQ. Questions are encouraged and
must be sent in writing to Procurement by the deadline in the Specified Dates. Questions received
after the deadline will be disregarded. Substantive issues received by the deadline will be
answered by addendum to all plan holders.
* Email: procurement@cookinlethousing.org
No questions shall be directed to any other CIHA employees or CIHA representative.
SCHEDULE
The anticipated start date is mid-August 2026, with project completion by October 31, 2026.
SCOPE OF WORK
The Contractor shall provide all labor, materials, services, required permits and equipment for
the completion of demolishing and disposing of all onsite structures, including above and below
ground foundations and footings, fencing, standing debris around structure, any existing
pavement and concrete, and all hazardous materials included in the BGES - HBMI report.
Additionally, the Contractor shall comply with all administrative requirements of the contract,
including the submission of a project schedule, safety plan, schedule of values, daily reports,
submittals and other tasks required under the contract.
The Contractor shall be responsible for obtaining and paying for all local, federal, and any other
permits required to complete the work and obtain formal closeout documentation.
INDEMNITY AND INSURANCE REQUIREMENTS
See Insurance and Indemnity Requirements for details on the insurance requirements. No
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Contract will be signed until the certificate(s) of insurance have been received and approved by
the CIHA Procurement Manager. If the insurance expires or is cancelled during the term of the
contract, progress payments will be suspended, and work must cease.
PREFERENCE STATEMENT
The work to be performed under the quote is subject to Section 7(b) of the Indian Self-
Determination and Education Assistance Act (25 U.S.C. 450e (b)). In accordance with 25 U.S.C.
450e(b) and 24 CFR 1000.52, To the greatest extent feasible: (i) preferences and opportunities
for training and employment shall be given to American Indians/Alaska Natives (AIAN); and (ii)
preferences in the award of contracts and subcontracts shall be given to AIAN-owned economic
enterprises. The Contractor shall include this Indian Preference Statement, in its entirety, in every
subcontract in connection with the awarded Contract, and shall, at the direction of CIHA, take
appropriate action pursuant to the subcontract upon finding by recipient or HUD that the
subcontract has violated 25 U.S.C. 450(e).
PREFERENCE FACTOR
AIAN, Small-, Women-, and Minority- owned preference in contracting is applicable to this
Request for Quote and any contractor/firm/vendor stating a preference must submit a signed
HUD 5369-A Certification Form with their submitted quote to qualify for a preference; ownership
must be a minimum of 51% and be active in the day-to-day control and operation of the business.
In those cases, where price is the determinative evaluation factor, CIHA shall make its award to
the qualified AIAN-owned economic enterprises or organizations with the lowest responsible and
responsive quote if it is reasonable and no more than "X" percent higher than the overall lowest
responsive and responsible quote received from all other qualified sources. The factor "X" is
determined as follows:
When the lowest responsive, responsible quote is: X = lesser of:
Less than $100,000 10% of that quote, or $9,000
At least $100,000, but less than $200,000 9% of that quote, or $16,000
At least $200,000, but less than $300,000 8% of that quote, or $21,000
At least $300,000, but less than $400,000 7% of that quote, or $24,000
At least $400,000, but less than $500,000 6% of that quote, or $25,000
At least $500,000, but less than $1,000,000 5% of that quote, or $40,000
At least $1,000,000, but less than $2,000,000 4% of that quote, or $60,000
At least $2,000,000, but less than $4,000,000 3% of that quote, or $80,000
If comparable quotes are submitted from a responsible non-AIAN or a responsible small-,
minority-, or women-owned enterprise, CIHA will award to the small, minority, or women-owned
enterprise assuming no responsible qualified AIAN source provides a quote considered
comparable.
WAGE DETERMINATION
Cook Inlet Housing Authority has adopted Tribally Designated wages. These Tribally Designated
wages replace and supersede Davis-Bacon wages and requirements thereunder on CIHA's
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NAHASDA-funded projects. Certified payrolls are NOT required in conjunction with payment of
Tribally Designated wages; however, Cook Inlet Housing Authority continues to reserve the right
to monitor the payment of the Tribally Designated wages through employee interviews and/or
record examination.
All wages paid for work performed under the awarded contract must be paid no less than the
minimum wage rates (including the fringe benefit) as shown on the Tribally Designated Wage
Determination. Please refer to General Conditions for additional wage information.
REQUIREMENTS FOR BIDDING
Offeror shall supply all information and submittals required by the RFQ documents to constitute
a proper quote. The quote must clearly state the legal name, address, telephone number, and
email address of the offeror. The quote must be signed above the typed or printed name and title
of the signer. The signer shall have the legal authority to bind the offeror to the quote. Any
changes that are made to this quote using correction fluid, writing utensils, etc. before submission
must be dated and initialed in each area that a change was made. No quotes may be withdrawn
without the written consent of CIHA for a period of sixty (60) days subsequent to the deadline
date for receipt of quotes.
AWARD
Award of a firm, fixed-price Contract for the specified Work will be made in accordance with
CIHA's procurement policies to the lowest priced, responsive and responsible Offeror. CIHA
reserves the right to reject any and all quotes for this work and to waive any technicality or
informality in the procurement process that is deemed in the best interest of CIHA. This Request
for Quote is not to be construed as a commitment of any kind nor does it commit CIHA to pay for
any cost incurred in the submission of any quote or any other incurred cost prior to the execution
of a Contract.
DISPUTES
In the event any dispute arises from this RFQ, such dispute will be resolved in accordance with
CIHA's policies and procedures.
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INSTRUCTIONS TO OFFERORS
Table of Contents (g) Unless expressly authorized elsewhere in this
solicitation, Proposals to be submitted by email, hand-
Clause Page
delivered or mailed. Facsimile (fax) machines will not
1. Bid Preparation and Submission 1
be considered.
2. Explanations and Interpretations to
(h) If the proposed contract is for a Mutual Help project
Prospective Offerors 1
(as described in 24 CFR Part 905, Subpart E) that
3. Amendments to Solicitations 1
involves Mutual Help contributions of work, material, or
4. Responsibility of Prospective Contractor 2 equipment, supplemental information regarding the
5. Late Submissions, Modifications, and proposal advertisement is provided as an attachment to
Withdrawal of Proposals 2 this solicitation.
6. Service of Protest 2
7. Contract Award 3
8. Bid Guarantee 3 2. EXPLANATIONS AND INTERPRETATIONS
TO PROSPECTIVE OFFERORS
9. Assurance of Completion 3
10. Preconstruction Conference 4 (a) Any prospective offeror desiring an explanation or
interpretation of the solicitation, specifications,
drawings, etc., must request it at least 7 days before the
1. BID PREPARATION AND SUBMISSION
scheduled time for proposal opening. Requests may be
(a) Offerors are expected to examine the oral or written. Oral requests must be confirmed in
specifications, drawings, all instructions, and, if writing. The only oral clarifications that will be provided
applicable, the construction site (see also the contract will be those clearly related to solicitation procedures,
clause entitled Site Investigation and Conditions i.e., not substantive technical information. No other oral
Affecting the Work of the General Conditions of the explanation or interpretation will be provided. Any
Contract for Construction). Failure to do so will be at the information given a prospective offeror concerning this
Offeror's risk. solicitation will be furnished promptly to all other
prospective Offerors as a written amendment to the
(b) All proposal prices must be submitted on the forms
solicitation, if that information is necessary in submitting
provided by Cook Inlet Housing Authority (CIHA).
Proposals, or if the lack of it would be prejudicial to other
Offerors shall furnish all the information required by the
prospective Offerors.
solicitation. Proposals must be signed and the offeror's
name typed or printed on the proposal sheet and each (b) Any information obtained by, or provided to, a
continuation sheet which requires the entry of offeror other than by formal amendment to the
information by the offeror. Erasures or other changes solicitation shall not constitute a change to the
must be initialed by the person signing the proposal. solicitation.
Proposals signed by an agent shall be accompanied by
evidence of that agent's authority. (Offerors should
retain a copy of their proposal for their records.)
3. AMENDMENTS TO SOLICITATIONS
(c) Offerors must submit as part of their proposal a (a) If this solicitation is amended, then all terms and
completed form HUD-5369-A, "Representations, conditions which are not modified remain unchanged.
Certifications, and Other Statements of Offerors."
(b) Offerors shall acknowledge receipt of any
(d) All proposal documents shall be sealed in an amendment to this solicitation (1) by signing and
envelope, or other container, which shall be clearly returning the amendment, (2) by identifying the
marked with the words "Proposal Documents," the amendment number and date on the proposal form, or
Request for Quotes (RFQ) number, any project or other (3) by email, if those methods are authorized in the
identifying number, the offeror's name, and the date solicitation. The Owner must receive acknowledgement
and time for receipt of Proposals. by the time and at the place specified for receipt of
Proposals. Proposals which fail to acknowledge the
(e) If this solicitation requires proposing on all items,
offeror's receipt of any amendment will result in the
failure to do so will disqualify the proposal. If
rejection of the proposal if the amendment(s) contained
proposing on all items is not required, Offerors
information which substantively changed the Owner's
should insert the words "No Proposal" in the space
requirements.
provided for any item on which no price is submitted.
(c) Amendments will be on file in the offices of the
(f) Unless expressly authorized elsewhere in this
Owner at least 7 days before proposal opening.
solicitation, alternate Proposals/Proposals will not be
considered.
INSTRUCTIONS TO OFFERORS
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4. RESPONSIBILITY OF PROSPECTIVE "Postmark" means a printed, stamped, or otherwise
CONTRACTOR placed impression (exclusive of a postage meter
(a) The Owner will award contracts only to responsible machine impression) that is readily identifiable without
prospective contractors who have the ability to perform further action as having been supplied and affixed by
successfully under the terms and conditions of the employees of the U.S. or Canadian Postal Service on
proposed contract. In determining the responsibility of the date of mailing. Therefore, Offerors should request
an offeror, the Owner will consider such matters as the the postal clerk to place a hand cancellation bull's-eye
offeror's: postmark on both the receipt and the envelope or
wrapper.
(1) Integrity;
(d) The only acceptable evidence to establish the time of
(2) Compliance with public policy;
receipt at the Owner is the time/date stamp of Owner on
(3) Record of past performance; and the proposal wrapper or other documentary evidence of
(4) Financial and technical resources (including receipt maintained by the Owner.
construction and technical equipment).
(e) The only acceptable evidence to establish the date
(b) Before a proposal is considered for award, the of mailing of a late proposal, modification, or withdrawal
offeror may be requested by the Owner to submit a sent by Express Mail Next Day Service-Post Office to
statement or other documentation regarding any of the Addressee is the date entered by the post office
items in paragraph (a) above. Failure by the offeror to receiving clerk on the "Express Mail Next Day Service-
provide such additional information shall render the Post Office to Addressee" label and the postmark on
Offeror nonresponsive and ineligible for award. both the envelope or wrapper and on the original receipt
from the U.S. Postal Service. "Postmark" has the same
meaning as defined in paragraph (c) of this provision,
5. LATE SUBMISSIONS, MODIFICATIONS, AND excluding postmarks of the Canadian Postal Service.
WITHDRAWAL OF PROPOSALS Therefore, Offerors should request the postal clerk to
place a legible hand cancellation bull's eye postmark on
(a) Any proposal received in the solicitation after the
exact time specified for receipt will not be considered. both the receipt and Failure by an offeror to
acknowledge receipt of the envelope or wrapper.
(1) Was sent by registered or certified mail not
(f) Notwithstanding paragraph (a) of this provision, a
later than the fifth calendar day before the date
late modification of an otherwise successful proposal
specified for receipt of offers (e.g., an offer submitted in
that makes its terms more favorable to the Owner will
response to a solicitation requiring receipt of offers by
be considered at any time it is received and may be
the 20th of the month must have been mailed by the
accepted.
15th);
(g) Proposals may be withdrawn by written notice via
(2) Was sent by mail, or if authorized by the
email., at any time before the exact time set for opening
solicitation, was sent by telegram or via facsimile, and it
of Proposals. A proposal may be withdrawn in person
is determined by the Owner that the late receipt was due
by an offeror or its authorized representative if, before
solely to mishandling by the Owner after receipt at the
the exact time set for opening of Proposals, the identity
Owner; or
of the person requesting withdrawal is established and
(3) Was sent by U.S. Postal Service Express Mail the person signs a receipt for the proposal.
Next Day Service - Post Office to Addressee, not later
than 5:00 p.m. at the place of mailing two working days
prior to the date specified for receipt of Proposals. The 6. SERVICE OF PROTEST
term "working days" excludes weekends and observed (a) Definitions. As used in this provision:
holidays.
"Interested party" means an actual or prospective
(b) Any modification or withdrawal of a proposal is offeror whose direct economic interest would be
subject to the same conditions as in paragraph (a) of affected by the award of the contract.
this provision.
"Protest" means a written objection by an interested
(c) The only acceptable evidence to establish the date party to this solicitation or to a proposed or actual award
of mailing of a late proposal, modification, or withdrawal of a contract pursuant to this solicitation.
sent either by registered or certified mail is the U.S. or
(b) Protests shall be served on the Contracting Officer
Canadian Postal Service postmark both on the
envelope or wrapper and on the original receipt from the
U.S. or Canadian Postal Service. Both postmarks must
show a legible date or the proposal, modification, or
withdrawal shall be processed as if mailed late.
INSTRUCTIONS TO OFFERORS
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by obtaining written and dated acknowledgement from: bond secured by a surety company acceptable to the
U.S. Government and authorized to do business in the
Rashaad Esters, Procurement Manager state where the work is to be performed. In the case
Cook Inlet Housing Authority where the work under the contract will be performed on
3510 Spenard Road an Indian reservation area, the proposal guarantee may
also be an irrevocable Letter of Credit (see provision 10,
Anchorage, Alaska 99503
Assurance of Completion, below). Certified checks and
[Contracting Officer designates the official or location bank drafts must be made payable to the order of the
where a protest may be served on the Contracting Owner. The proposal guarantee shall insure the
Officer] execution of the contract and the furnishing of a method
of assurance of completion by the successful offeror as
(c) All protests shall be resolved in accordance with
required by the solicitation. Failure to submit a proposal
the Owner's protest policy and procedures, copies of
guarantee with the proposal shall result in the rejection
which are maintained at the Owner.
of the proposal. Proposal guarantees submitted by
unsuccessful Offerors will be returned as soon as
practicable after proposal opening.
7. CONTRACT AWARD
(Letter from Contractor's surety evidencing the proposer's
(a)The Owner will award a contract resulting from this ability to obtain the required bonding capacity should it be
solicitation to the offeror responsible whose offer awarded the project must be submitted in lieu of the 5% Bid
Guarantee.)
conforming to the solicitation will be most
advantageous to Owner, cost or price and other factors,
specified elsewhere in this solicitation, considered. 9. ASSURANCE OF COMPLETION
(b)The Owner may (a) Unless otherwise provided in State law, the
(1) reject any or all offers if such action is in successful offeror shall furnish an assurance of
Owner's interest, completion prior to the execution of any contract under
this solicitation. This assurance may be [Contracting
(2)accept other than the lowest offer,
Officer check applicable items] -
(3) waive informalities and minor irregularities
[ ] (1) a performance and payment bond in a
in offers received, and
penal sum of 100 percent of the contract price;
(4)award more than one contract for all or part
or, as may be required or permitted by State law;
of the requirements stated.
[ ] (2) separate performance and payment
(c)If this solicitation is a Request for Proposals, Owner
bonds, each for 100 percent of the contract
may award a contract on the basis of initial offers
price;
received, without discussions. Therefore, each initial
offer should contain the offeror's best terms from a cost [ ] (3) a 20 percent cash escrow;
or price and technical standpoint.
[ ] (4) a 25 percent irrevocable letter of credit;
(d) A written award or acceptance of offer mailed or
or,
otherwise furnished to the successful offeror within the
time for acceptance specified in the offer shall result in [] (5) an irrevocable letter of credit for 5
a binding contract without further action by either party. percent of the total contract price with a
If this solicitation is a request for Proposals, before the monitoring and disbursements agreement with
offer's specified expiration time, Owner may accept an the IHA (applicable only to contracts awarded
offer, whether or not there are negotiations after its by an IHA under the Indian Housing Program).
receipt, unless a written notice of withdrawal is received
(b) Bonds must be obtained from guarantee or surety
before award. Negotiations conducted after receipt of
companies acceptable to the U.S. Government and
an offer do not constitute a rejection or counteroffer by
authorized to do business in the state where the work is
the Owner.
to be performed. Individual sureties will not be
(e) Neither financial data submitted with an offer, nor
considered. U.S. Treasury Circular Number 570,
representations concerning facilities or financing, will
published annually in the Federal Register, lists
form a part of the resulting contract.
companies approved to act as sureties on bonds
securing Government contracts, the maximum
8. BID GUARANTEE (applicable to construction underwriting limits on each contract bonded, and the
and equipment contracts exceeding $25,000) States in which the company is licensed to do business.
Use of companies listed in this circular is mandatory.
All Proposals must be accompanied by a negotiable
Copies of the circular may be downloaded on the U.S.
proposal guarantee which shall not be less than five
Department of Treasury website http://
percent (5%) of the amount of the proposal. The
www.fms.treas.gov/c570/index.html, or ordered for a
proposal guarantee may be a certified check, bank draft,
minimum fee by contacting the Government Printing Office at
U.S. Government Bonds at par value, or a proposal ( 2 0 2 )512-2168.
INSTRUCTIONS TO OFFERORS
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(c) Each bond shall clearly state the rate of premium
and the total amount of premium charged. The current
power of attorney for the person who signs for the surety
company must be attached to the bond. The effective
date of the power of attorney shall not precede the date
of the bond. The effective date of the bond shall be on or
after the execution date of the contract.
(d) Failure by the successful offeror to obtain the
required assurance of completion within the time
specified, or within such extended period as the Owner
may grant based upon reasons determined adequate
by the Owner, shall render the offeror ineligible for
award. The Owner may then either award the contract
to the next lowest responsible offeror or solicit new
Proposals. The Owner may retain the ineligible offeror's
proposal guarantee.
10. PRECONSTRUCTION CONFERENCE (applicable
to construction contracts)
After award of a contract under this solicitation and prior
to the start of work, the successful offeror will be
required to attend a preconstruction conference with
representatives of the Owner and/or its project manager,
and other interested parties convened by the Owner.
The conference will serve to acquaint the participants
with the general plan of the construction operation and
all other requirements of the contract (e.g., Equal
Employment Opportunity, Labor Standards). The
Owner will provide the successful offeror with the date,
time, and place of the conference.
INSTRUCTIONS TO OFFERORS
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