Police Department Privacy Fence Replacement/Drainage Project

Location:	Texas
Posted:	Aug 14, 2026
Due:	Sep 16, 2026
Agency:	City of Copperas Cove
Type of Government:	State & Local
Category:	Y - Construction of Structures and Facilities Z - Maintenance, Repair or Alteration of Real Property
Solicitation No:	2026-06-42
Publication URL:	To access bid details, please log in.

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CITY OF

COPPERAS COVE

INVITATION TO BID

By order of the City Council of the

City of Copperas Cove, Texas,

BIDS

Will be received for:

No. 2026-06-42

Police Department Privacy Fence

Replacement/Drainage Project

Sealed bids will be received until

September 16, 2026 @ 10:00 a.m.

Return Bid To:

City of Copperas Cove Finance Department

ATTN: Stephanie Potvin

914 S. Main Street

Copperas Cove, TX 76522

INSTRUCTIONS TO BIDDERS

Proposal

The Proposal (or copies of the proposal) shall be submitted on the bidding forms, which are

included herein, and shall be enclosed in a sealed envelope addressed to:

COPPERAS COVE FINANCE DEPARTMENT

Attn: Stephanie Potvin

914 S. Main Street, Suite H

Copperas Cove, Texas 76522

and shall be identified as follows:

“BID 2 0 2 6 -06-42 for Police Department Privacy Fence Replacement/Drainage Project, to

be opened at 10:00 a.m., September 16, 2026.”

Any questions or requests for clarification must be submitted to the Finance Department, prior to

12:00 p.m., September 8, 2026 via email to Stephanie Potvin, financedept@copperascovetx.gov,

subject line containing bid number and description. There will be no exceptions. All responses to

the questions will be posted in addenda to the City’s website loaded on www.copperascovetx.gov.

Any requests received after this date and time will not be responded to.

1. DEFINED TERMS.

Terms used in these Instructions to BIDDERS which are defined in the General Conditions of

the construction contract shall have the same meanings assigned to them in these Instructions to

BIDDERS. The term "successful BIDDER" means the lowest, qualified, responsible and

responsive BIDDER to whom OWNER (on the basis of OWNER's evaluation as hereinafter

provided), makes an award. The term "bidding documents" includes the ADVERTISEMENT

FOR BIDS, INSTRUCTIONS TO BIDDERS, the BID FORM and the proposed contract

documents (including all addenda issued prior to receipt of bids).

2. COPIES OF BIDDING DOCUMENTS.

2.1. Complete sets of the Bidding Documents may be obtained from the City’s website-

www.copperascovetx.gov or Demand Star. Partial sets will not be issued.

2.2 Complete sets of bidding documents must be used in preparing bids; neither OWNER nor

ENGINEER assume any responsibility for errors or misinterpretations resulting from the

use of incomplete sets of bidding documents.

2.3 OWNER and ENGINEER in making copies of bidding documents available on the above

terms do so only for the purpose of obtaining bids on the work and do not confer a license

or grant for any other use.

Instructions to Bidders – Police Department Privacy Fence Replacement/Drainage Project

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3. EXPERIENCE RECORD AND FINANCIAL STATEMENT.

3.1 The Experience Record, included herein, shall be filled in showing completed jobs of a

similar nature to the one covered by the bid and the work in progress with contract and

bond amounts and percent of completion.

3.2 A sworn statement of the current financial condition of the BIDDER shall be included in

order to provide the OWNER with information relative to the responsibility of BIDDERS

and their ability to finance and construct the work. The sworn financial statement shall

include, but not be limited to the following:

A. List of all previous bankruptcies by the BIDDER or BIDDERS;

B. List all liens on the BIDDER or BIDDERS within the last twelve (12) months;

C. An indication of outstanding debt and the ability to finance the project;

D. A summary of liabilities and assets of the company.

This statement shall be enclosed with the Bid in a separate envelope labeled "Financial

Statement". All but two (2) apparent low BIDDERS' financial statements will be returned

to the BIDDER with the return of his bid security. Other BIDDERS' financial statements

will be returned to the BIDDER upon return of the bid security after execution of the

Agreement.

4. EXAMINATION OF CONTRACT DOCUMENTS AND SITE.

4.1 It is the responsibility of each BIDDER before submitting a bid to (a) examine the

contract documents thoroughly; (b) visit the site to become familiar with local

conditions that may in any manner affect cost, progress or performance, or furnishing

of the work; (c) consider federal, state, and local laws and regulations that may in any

manner affect cost, progress or performance of the work; (d) study and carefully

correlate BIDDER's observations with the contract documents; and (e) notify the

ENGINEER of all conflicts, errors or discrepancies in the contract documents.

4.2 Information and data reflected in the contract documents with respect to underground

facilities at or contiguous to the site is based upon information and data furnished to

OWNER and ENGINEER by owners of such underground facilities or others, and

OWNER does not assume responsibility for the accuracy or completeness thereof

unless it is expressly provided otherwise in the Supplementary Conditions.

4.3 Provisions concerning responsibilities for the adequacy of data furnished to prospective

BIDDERS on subsurface conditions, underground facilities and other physical

conditions, and possible changes in the contract documents due to differing conditions

appear in Paragraphs 4.07 of the General Conditions.

Instructions to Bidders – Police Department Privacy Fence Replacement/Drainage Project

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4.4 Before submitting a bid, each BIDDER will be responsible to make or obtain such

explorations, tests and data concerning physical conditions (surface, and underground

facilities) at or contiguous to the site, or otherwise which may affect cost, progress,

performance or furnishing of the work and which BIDDER deems necessary to

determine its bid for performing and furnishing the work in accordance with the time,

price and other terms and conditions of the contract documents.

4.5 On request in advance, OWNER will provide each BIDDER access to the site to

conduct such explorations and tests as each BIDDER deems necessary for submission

of a bid. BIDDER shall fill in all holes, clean up and restore the site to its former

condition upon completion of such explorations. Explorations and tests are the

financial responsibility of BIDDER.

4.6 The lands upon which the work is to be performed, rights-of-way for access thereto and

other lands designated for use by CONTRACTOR in performing the work are

identified in the contract documents. All additional lands and access thereto required

for temporary construction facilities or storage of materials and equipment are to be

provided by CONTRACTOR. The CONTRACTOR shall use barricades, lights, etc.

and sufficient protection to assure the safety of the public.

4.7 The submission of a bid will constitute an incontrovertible representation by the

BIDDER that BIDDER has complied with every requirement of this Article, that

without exception the bid is premised upon performing and furnishing the work

required by the contract documents, and such means, methods, techniques, sequences

or procedure of construction as may be indicated in or required by the contract

documents, and that the contract documents are sufficient in scope and detail to indicate

and convey understanding of all terms and conditions for performance of the work.

5. INTERPRETATIONS AND ADDENDA.

5.1 All questions about the meaning or intent of the contract documents shall be directed

to ENGINEER. Interpretations or clarifications considered necessary by ENGINEER

in response to such questions will be issued by addenda mailed or delivered to all

parties recorded by ENGINEER as having received the bidding documents. Questions

received less than seven (7) days prior to the date for opening of bids may not be

answered. Only questions answered by formal writing will be binding. Oral and other

interpretations or clarifications will be without legal effect.

5.2 Addenda may also be issued to modify the bidding documents as deemed advisable by

OWNER or ENGINEER.

6. BID SECURITY.

6.1 Each bid must be accompanied by bid security made payable to the OWNER, in an

amount of five percent (5%) of the BIDDER's maximum bid price and in the form of

a Bid Bond issued by an acceptable surety, cashier's check, or certified check.

Instructions to Bidders – Police Department Privacy Fence Replacement/Drainage Project

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6.2 The bid security of the successful BIDDER will be retained until such BIDDER has

executed the Agreement and furnished the required contract security, whereupon it will

be returned. If the successful BIDDER fails to execute and deliver the Agreement and

furnish the required contract security within ten (10) business days of the Notice of

Award, OWNER may annul the Notice of Award and the bid security of that BIDDER

will be forfeited. The Bid Security of other BIDDERS whom OWNER believes to have

a reasonable chance of receiving the award may be retained by OWNER until the earlier

of the thirtieth (30th) day after effective date of the Agreement or the ninetieth (90th)

day after the bid opening, whereupon bid security furnished by such BIDDERS will be

returned. Bid security with bids which are not competitive will be returned within sixty

(60) days after the bid opening.

7. CONTRACT TIME.

The number of days within which, or the date by which, the work is to be substantially

completed and also completed and ready for final payment (the contract time) are on the Bid

Form.

8. LIQUIDATED DAMAGES.

Provisions for liquidated damages, if any, are set forth in the Agreement.

9. SUBSTITUTE AND "OR EQUAL" ITEMS.

The Contract, if awarded, will be on the basis of material and equipment described in the

drawings or specified in the specifications without consideration of possible substitute or "or-

equal" items. Whenever it is indicated in the drawings or specified in the specification that

a substitute or "or-equal" item of material or equipment may be furnished or used by

CONTRACTOR if acceptable to ENGINEER, application for such acceptance will not be

considered by ENGINEER until after the effective date in the Agreement. The procedure for

submittal of any such application by CONTRACTOR and consideration by ENGINEER is

set forth in paragraphs 2.20 of the General Conditions which may be supplemented in the

Supplementary Conditions.

10. SUBCONTRACTORS, SUPPLIERS AND OTHERS.

The BIDDER must submit with the bid a list of any and all subcontractors to which it is

proposed to subcontract 25% or more of the total bid amount. The identification is to be

made in the form contained in these contract documents. For each subcontractor so

identified, a separate Experience Record and Financial Statement must be submitted if

requested by the ENGINEER.

If OWNER or ENGINEER, after due investigation, has reasonable objection to

subcontractors so identified, they may, before the Notice of Award is given, request the

apparent successful BIDDER to submit an acceptable substitute without an increase in bid

price.

Instructions to Bidders – Police Department Privacy Fence Replacement/Drainage Project

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number:	2026-06-42
Bid Title:	Police Department Privacy Fence Replacement/Drainage Project
Category:	City Bid Opprotunities
Status:	Open

Police Department Privacy Fence Replacement/Drainage Project

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See also