Palm Trimming and Pruning

Location:	South Carolina
Posted:	Jun 29, 2026
Due:	Jul 1, 2026
Agency:	City of Isle of Palms
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Solicitation No:	RFB 2026-06
Publication URL:	To access bid details, please log in.

RFB 2026-06 – Palm Trimming and Pruning

The City of Isle of Palms is seeking bids from qualified general contractors for palm trimming and pruning for a three-year term with an option to renew for two additional years. The palm trimming and pruning includes approximately 1,040 palms along Palm Boulevard and various other City maintained areas listed in the scope of work below. This request is being made and awarded pursuant to the City’s procurement ordinance. The City reserves the right to reject any or all bids and to waive irregularities.

The deadline for questions is 5:00 p.m., Eastern Time, June 24, 2026.
The deadline for submission is 10:00 a.m., Eastern Time, Wednesday, July 1, 2026

Bid documents are available here .

Attachment Preview

CITY OF ISLE OF PALMS, SOUTH CAROLINA

REQUEST FOR BIDS (RFB) 2026-06

PALM TRIMMING AND PRUNING

The City of Isle of Palms is seeking bids from qualified general contractors for palm

trimming and pruning for a three-year term with an option to renew for two additional

years. The palm trimming and pruning includes approximately 1,040

palms along Palm Boulevard and various other City maintained areas listed in the

scope of work below. This request is being made and awarded pursuant to the City’s

procurement ordinance. The City reserves the right to reject any or all bids and to

waive irregularities.

Bids should be submitted to the following if using US Mail:

Douglas Kerr

City Administrator

City of Isle of Palms

Post Office Box 508

Isle of Palms, South Carolina 29451

Bids should be submitted to the following if using Express Mail (FEDEX, UPS, etc):

Douglas Kerr

City Administrator

City of Isle of Palms

1207 Palm Boulevard

Isle of Palms, South Carolina 29451

Deadline for Questions

The deadline for questions is 5:00 p.m., Eastern Time, June 24, 2026.

Bidders should send questions regarding this Request for Bids to Robert Asero, in writing

or email to rasero@isleofpalms.gov. Questions received before this deadline will be

answered via addendum posted on the City’s website at https://www.iop.net/requests-for-

bids-proposals. Questions received after this deadline will not be answered. If an

addendum is issued, Bidders must acknowledge receipt of the addendum with their bid.

Deadline for Submissions

The deadline for submission is 10:00 a.m., Eastern Time, Friday, July 1, 2026. Bids

will be received at 1207 Palm Boulevard, Isle of Palms, South Carolina 29451 in a

sealed envelope. Sealed envelopes must be clearly marked “RFB 2026-06, Isle of Palms

Palm Trimming/Pruning Project” and include one (1) hard copy and one (1) electronic

copy saved to a USB flash drive. It will be the responsibility of the bidders to verify

receipt by the City.

Bids may be delivered by hand or by mail, but no bid shall be considered which is not

physically received by the City at the place, date and time appointed by the City and the

City shall not be responsible for any failure, misdirection, delay or error resulting from

the selection by any bidder of any particular means of delivery.

Proprietary and/or Confidential Information

Your bid is a public document under the South Carolina Freedom of Information Act

(FOIA), except as to information that may be treated as confidential as an exception to

disclosure under the FOIA. If you cannot agree to this standard, please do not submit your

bid. All information that is to be treated as confidential and/or proprietary must be

CLEARLY identified, and each page containing confidential and/or proprietary information,

in whole or in part, must be stamped and/or denoted as CONFIDENTIAL, in bold, in a font

of at least 12-point type, in the upper right-hand corner of the page. All information not so

denoted and identified will be subject to disclosure by the City.

Liability

Bidders acknowledge and agree that the City will not be liable for any costs, expenses,

losses, damages (including damages for loss of anticipated profit) or liabilities incurred

by the respondent or any member of the respondent’s organization as a result of, or

arising out of, submitting a bid, negotiating changes, or due to the City’s acceptance or

non-acceptance of the bid or the rejection of any and all bids. Bidders are responsible

for submission of accurate, adequate and clear descriptions of the information requests.

Neither issuance of the RFB, preparation and submission of a response, nor the

subsequent receipt and evaluation of any response by the City of Isle of Palms will

commit the City to award a contract to any respondent even if all the requirements in the

RFB have been met.

Licensing

Bidders must have or be able to procure an Isle of Palms Business License.

Contractors considering submission under this RFB will be expected to have read and

be prepared to enter into the attached contract, which is a part of this RFB. The City of

Isle of Palms reserves the right to accept or reject any and all bids, or any parts thereof;

to waive irregularities or informalities in any bid received to allow the bid to be

considered; to negotiate terms and conditions with Bidders; and to select a Bidder or to

cancel in whole or in part this RFB, if it is in the best interest of the City to do so. Those

bids that do not comply with the provisions of this RFB and the applicable

laws and or regulations will not be processed.

Compliance

By signing its bid, Bidder certifies that it will comply with the applicable requirements of

Title 8, Chapter 14 of the South Carolina Code of Laws and agrees to provide the City

,upon request, any documentation required to establish either: (a) that Title 8, Chapter 14

is inapplicable both to Bidder and its subcontractors or sub-subcontractors; or (b) that

Bidder and its subcontractors or sub-subcontractors are in compliance with Title 8,

Chapter 14. Pursuant to Section 8-14-60, “A person who knowingly makes or files any

false, fictitious, or fraudulent document, statement, or report pursuant to this chapter is

guilty of a felony and, upon conviction, must be fined within the discretion of the court or

imprisoned for not more than five years, or both.” Bidder agrees to include in any

contracts with its subcontractor’s language requiring its subcontractors to (a) comply

with the applicable requirements of Title 8, Chapter 14 and (b) include in their contracts

with subcontractors, language requiring the sub-subcontractors to comply with the

applicable requirements of Title 8, Chapter 14.

Site Visit

A site visit and inspection of all palms to be trimmed/pruned before submitting a bid is

recommended.

Scope of Work

The Scope of work for the project includes, but is not limited to the following:

1. Pruning of approximately 1,040 Sabal Palms. The palms are located in the

following areas:

a. Palm Boulevard Breach Inlet Bridge to 57th Ave

b. Ocean Boulevard from 10th to 14th includes public restroom palms

c. Connector side of the Public Works Building (1303 Palm Boulevard)

d. In front of the “Welcome to Isle of Palms” sign at Breach Inlet

e. Isle of Palms Recreation Center 18 palms (#24 28th Avenue)

f. And other City-owned or maintained locations identified by the City during the contract

term and addressed through change orders

2. The pruning/trimming is limited to only the removal of dead or dying fronds, fruit

stems, and loose boots. Yellow fronds are to remain. Living fronds may only be

removed to provide clearance.

3. Removal of debris, brush, and clippings, and raking of the immediate area affected

at the end of each workday. Debris may not be left on private or public property. It is the

responsibility of Contractor to remove debris from the Island.

4. Change orders may be requested by the City and will be addressed in the final contract.

Special Requirements

1. The successful contractor must have an International Society of Arboriculture (ISA)

Certified Arborist on site or available by phone at all times to offer supervision of

the work to be performed.

2. The pruning must be in accordance with the most recent edition of the ANSI A300

Part 1 Pruning Standards and the City’s Code.

3. All work must be performed by workers trained in accordance with ANSIL Z133

safety guidelines as required by OSHA.

4. The successful contractor is responsible for traffic control and repeat visits due to

parked vehicles and pedestrian traffic. Traffic control must be carried out in accordance

with state law and SCDOT traffic rules and regulations.

5. The chosen contractor shall provide all materials, equipment, light sets if needed,

supplies, labor, and supervision as necessary.

6. Time is of the essence for this project and all work associated with this RFB must be

completed within 40 days of the issuance of the Notice to Proceed.

7. Every year prior to pruning, coordinate activities with the City Arborist.

Bid Format

In responding to this request, contractors should provide a price quote for the scope of

work to accomplish this work on the attached “BID FORM”. Contractors should also

provide a cost breakdown of the scope of work on an “ITEMIZED COST” form.

If any addenda(um) are issued, the contractor must acknowledge reviewing the

addenda(um) by listing them on the BID FORM.

In addition to submitting the completed BID FORM, contractors submitting bids should

provide examples of experience with similar projects. Provide a brief description of

similar projects of comparable size and complexity for which the Bidder provided

services within the past five (5) years. Limit information to no more than five (5)

projects. Name and contact information for a reference with knowledge of the Bidder’s

work on the specified project.

Provide the Contractor(s) and if possible the names and bids of all sub-consultants that

will be part of the Bidder’s Team and identify the specific work the sub-consultant will

perform. Once the City issues a contract, no change in sub-consultants assigned to

the project will be permitted without prior written approval from the City.

Evaluation Criteria

The City will evaluate bids based on the factors outlined within this RFB and the City’s

procurement ordinance, which shall be applied to all eligible, responsive bids in

selecting the successful contractor. The City reserves the right to disqualify any bid from

a bidder it deems as non-responsive and/or non-responsible. The City reserves the right

to make such investigations of the Bidders as it deems appropriate.

Award of any contract may be made without discussion with Bidders after bids are

received. The City reserves the right to cease contract negotiations if it is determined

that the Bidder cannot perform the services specified in their response.

Recommendation of award for contract will be made based not only on price, which is

an important factor, but also on quality of bid, qualifications, experience, technical

expertise, references and ability to execute the work. After careful evaluation, the Public

Works Committee will make a recommendation to City Council for award of a contract

BID OF:

BID FORM

(Contractor)

BID TO:

PROJECT NAME:

The City of Isle of Palms

(Owner)

Palm Tree Pruning

PROJECT NUMBER: RFB 2026-06

BID DATE:

BID AGREEMENT

The undersigned, having examined all the Bidding Documents, including all

Addendum(a) and shall execute the entire Work in the Bidding Documents

described as the Bid for the annual sums of:

Bid Price by year :

Year 1:

($__________)

Year 2:

($__________)

Year 3:

($__________)

Renewal Year 4 ($__________)

Renewal Year 5 ($__________)

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Daily notification on new contract opportunities

With GovernmentContracts, you can:

Find more opportunities and win more business
Receive daily alerts for all new bid opportunities
Get contract opportunities matched to your business

ONE WEEK FREE TRIAL

Palm Trimming and Pruning

Attachment Preview

See also