RFP-26-27-010-Public Works Office Addition

Location:	Virginia
Posted:	Aug 14, 2026
Due:	Sep 29, 2026
Agency:	City of Danville
Type of Government:	State & Local
Category:	R - Professional, Administrative and Management Support Services Z - Maintenance, Repair or Alteration of Real Property
Solicitation No:	26-27-010
Publication URL:	To access bid details, please log in.

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REQUEST FOR PROPOSALS

Proposal No RFP- 26-27-010

Title:

City of Danville Public Works Office Addition

Pre-Proposal Meeting:

A Pre-Proposal Meeting will be held, August 31, 2026, 2:00 PM,

Public Works Conference Room, 998 S Boston Rd. Danville, VA. 24540

Or on Teams: RFP-26-27-010-Public Works Addition Pre-Bid

Meeting ID: 260 589 076 270 548

Passcode: j6S7CS9y

Last Day for Questions:

Proposal Closing

Date:

Email questions to purchasing@danvilleva.gov by no later than

September 15, 2026, 5:00 PM

Sealed proposals shall be accepted no later than September 29, 2026, by 4:00PM.

Mail or Hand-Deliver to:

Purchasing Department

427 Patton Street, Room 304

Danville, VA 24541

Electronic Proposals will be accepted on eVA (https://eva.virginia.gov )

Direct Proposal

Procedures

Inquiries to:

Carol Henley, Director of Purchasing

(434) 799-6528

purchasing@danvilleva.gov

Project Owner:

Tyler J. High, Public Works

Hightj@danvilleva.gov

(434) 799-5245

TABLE OF CONTENTS

1.0

INTENT

2.0

SCOPE OF WORK

3.0

SUPPLEMENTAL GENERAL CONDITIONS

4.0

EXHIBITS AS APPLICABLE/SPECIFICATIONS

5.0

PROPOSAL DOCUMENTS

RFP-26-27-010

“City of Danville Public Works Office Addition”

1.0 Intent

Secure a Virginia-licensed contractor for the City of Danville Public Works Office Addition

as described in the contract documents. The project location is 998 S Boston Rd, Danville,

VA 24540.

1.1 Submit invoice(s) to:

City of Danville

Accounts Payable

PO Box 3300

Danville, VA 24543

Attention : Tyler High, Public Works

1.2 Deadline

Sealed Proposals shall be submitted no later than September 29, 2026, at 4:00 PM

to:

City of Danville

Purchasing Department

Attn.: Carol Henley

427 Patton Street, Room 304

Danville, VA 24541

Proposals will not be accepted both electronically and on paper. The proposal with the

latest time stamp received prior to the due date and time will be evaluated for each

Offeror.

1.3 Pre-Proposal Conference: A pre-proposal conference will be held on

August 31, 2026, at 2:00PM , 998 S. Boston Rd., Danville, VA. 24540, Public Works

Conference Room. Or Teams: RFP-26-27-010-Public Works Addition Pre-Bid

Meeting ID: 260 589 076 270 548 Passcode: j6S7CS9y

1.4 Proposal Inquiries: The last day for questions will be September 15, 2026, at 5:00PM

Email Carol Henley at purchasing@danvilleva.gov

1.5 Davis Bacon: (Not Applicable)

1.6 Bonds: : 5% Bid bond; 100% performance and payment bonds

1.7 Time of Completion: 214 calendar days (7 Months)

1.8 Liquidated Damages: $250 dollars per calendar day.

1.9 Owner’s Representative: Tyler J. High, Hightj@danvilleva.gov

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RFP-26-27-010

“City of Danville Public Works Office Addition”

1.10 Code: All work performed shall conform to the Virginia Uniform Building Code

1.11 Code: All work performed shall conform to the Contract Documents. Reference is made

to the VDOT Specifications; the VDOT Standard Drawings; this Request for Proposal the

Project Manual; and the Plans.

1.12 Retainage/Escrow: Five percent (5%) retainage/escrow will be withheld from each

invoice until final completion and acceptance of the contract work

1.13 Information Technology: If a contract is awarded, the VENDOR agrees that all

information technology (IT), including web-based applications, software, and digital

content, provided under this contract must conform to the Revised Section 508 Standards

(29 U.S.C. § 794d) and, specifically, must meet WCAG 2.1 Level AA success criteria. The

VENDOR shall provide a completed Voluntary Product Accessibility Template

(VPAT/ACR) and a Vendor Accessibility Roadmap, demonstrating compliance prior to

final acceptance.

1.14 Force Majeure: In no event will VENDOR or City be liable for any delay in the

performance of, or failure to perform, any action required under the Agreement, whether

in whole or in part, and the time for performance (including, without limitation and for

avoidance of doubt, the investment and job maintenance obligations set forth herein)

shall be extended for the duration of any such delay, to the extent that such delay or

failure is caused by any of the following causes: war; acts of terrorism; strike; lockout or

other labor disturbance; fire; severe weather; extraordinary natural occurrence; epidemic;

pandemic; plagues of locusts; swarms of bow weevils; earthquake; shortage or

interruption of supply or transportation facilities; extraordinary governmental action

(whether or not valid); or other causes, whether or not similar, beyond the reasonable

control of VENDOR, in each case whether foreseeable or unforeseeable.

Notwithstanding any other provision of this contract, including the foregoing force

majeure provisions, for projects funded in whole or in part with state or federal

transportation funds, matters relating to VENDOR delays, excusable delay, suspension of

work, time extensions, liquidated damages, and failure to complete the work within the

contract time shall be governed exclusively by the applicable provisions of the Virginia

Department of Transportation (VDOT) Road and Bridge Specifications incorporated into

the Contract Documents, including but not limited to Sections 108.04, 108.05, and

108.06, as amended. To the extent the provisions of this contract conflict with the

applicable VDOT specifications relating to such matters, the applicable VDOT

specifications shall control and supersede the force majeure provisions set forth above.

(IF VDOT PROJECT

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RFP-26-27-010

“City of Danville Public Works Office Addition”

2.0 SCOPE OF WORK

2.1 The contractor shall provide all labor, materials, equipment, supervision, & incidentals

necessary to perform work as detailed in the project manual and drawings as prepared by

Dewberry (attached Section 4.0).

3.0 SUPPLEMENTAL GENERAL CONDITIONS

3.1 Compliance: The VENDOR shall comply with the provisions of the following:

The City of Danville’s “Standard Requirements & Instructions for Bidding”, Version

3.0, dated July 1, 2025. Copies may be obtained from the Purchasing Office or by

downloading from the City’s website “Finance Department, Purchasing Division.

3.2

Award:

A. The award will be made to the lowest responsible and responsive Vendor, with

consideration given to completion time, lump sum bid, project schedule and other

factors will be considered, including but not limited to, statement of qualifications,

project approach, quality, etc. The selection committee will make a recommendation

of the top-ranked respondent. Danville may elect to make award without conducting

formal interviews if one firm is determined to be the most qualified

B. If a scoring matrix will be used in the evaluation, it will be shared in this solicitation.

C. The City reserves the right to reject any or all offers and to waive informalities and

minor irregularities in offers received.

D. The award will be made to the proposal conforming to the RFP and will be most

advantageous to the City.

3.3 Authority:

A. The Director of Purchasing as the designee of the City Manager has the sole

responsibility and authority for negotiating, placing, and when necessary modifying

each and every Request for Proposal, purchase order or other award issued by the

City of Danville. In the discharge of these responsibilities, the Director of Purchasing

may be assisted by assigned buyers. No other City officer or employee is authorized

to order supplies or services, enter into purchase negotiations, or in any way obligate

the government of the City of Danville for any indebtedness. Any purchases contrary

to these provisions and authorities shall be void and the City shall not be bound thereby.

B. This procurement process, including withdrawal of Proposals and appeal or protests, is

governed by the "PROCUREMENT CODE OF THE CITY OF DANVILLE, VIRGINIA".

Copies of the Procurement Code may be obtained by writing the City of Danville

Purchasing Department, 427 Patton St. Room 304, Danville, Virginia 24541 and by

downloading from the City’s website, Finance Department, Purchasing Division. The City

of Danville does not discriminate against faith-based organizations.

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RFP-26-27-010

“City of Danville Public Works Office Addition”

3.4 Method of Proposal Submission:

A. Proposals will not be accepted both electronically and on paper. Each must choose

only one method of submission to avoid any confusion or duplication of entries. The

latest dated and time stamped proposal will be the only proposal accepted and

evaluated. No proposal may be considered if received after the time shown on the title

page. The allowable methods for submitting are electronic and paper submission.

B. Paper Submission: Proposals must be written in ink or typewritten. Envelopes must

be sealed and marked in the lower left-hand corner RFP 26-27-010 “City of Danville

Public Works Office Additon” and submitted to the office indicated on the title page.

C. Electronic Submission: Vendors who choose to submit their Proposals electronically

must ensure that they are registered on eVA at. https://eva.virginia.gov Proposals

can be found under the Business Opportunities Tab > Virginia Business Opportunities

(VBO). Search RFP 26-27-010. When addenda are issued, suppliers that have

submitted an electronic response will have to RESUBMIT their response to the latest

version of the solicitation.

D. Should the proposal contain proprietary information, provide one (1) redacted

hard copy of the proposal and all attachments with proprietary portions removed

or blacked out. This copy should be clearly marked “Redacted Copy” on the front

cover. The classification of an entire proposal document, line item prices, and /or

total proposal prices as proprietary or trade secrets is not acceptable. The City of

Danville shall not be responsible for the Contractor’s failure to exclude proprietary

information from this redacted copy. No other distribution of the proposal shall be

made by the Offeror

E. Vendors are expected to examine all instructions, specifications, drawings, sites,

installations, etc. Failure to do so will be at the Vendor’s risk. Erasures or other

changes must be initialed by the person signing the proposal.

F. SCC Number

VENDORs organized as a stock or nonstock corporation, limited liability company,

business trust, or limited partnership or registered as a registered limited liability

partnership shall be authorized to transact business in the Commonwealth as a

domestic or foreign business entity if so required by Virginia Title 13.1 or Title 50 or

as otherwise required by law. A Contactor organized or authorized to transact

business in the Commonwealth pursuant to Virginia Title 13.1 or Title 50 shall include

in its bid or proposal the identification number issued to it by the State Corporation

Commission. Any Vendor or offeror that is not required to be authorized to transact

business in the Commonwealth as a foreign business entity under Title 13.1 or Title

50 or as otherwise required by law shall include in its bid or proposal a statement

describing why the Vendor or offeror is not required to be so authorized.

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number:	26-27-010
Bid Title:	RFP-26-27-010-Public Works Office Addition
Category:	Construction Services Bids
Status:	Open

RFP-26-27-010-Public Works Office Addition

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