DLNR ASO Office Improvements

ADMINISTRATIVE SERVICES OFFICE
State of Hawaii
DEPARTMENT OF LAND AND NATURAL RESOURCES
ENGINEERING DIVISION
Honolulu, Hawaii
________________________________________________
BOARD OF LAND AND NATURAL RESOURCES
Dawn N.S. Chang
Chairperson
CONTRACT SPECIFICATIONS AND PLANS
Job No. J00AO99D
DLNR ASO OFFICE IMPROVEMENTS
KALANIMOKU BUILDING, ROOM 110 / 111
HONOLULU, OAHU, HAWAII
Architect: Omizu Architecture, Inc.
Electrical Engineer: Coffman Engineers
Environmental: EnviroQuest, Inc.
April 2026

State of Hawaii
DEPARTMENT OF LAND AND NATURAL RESOURCES
ENGINEERING DIVISION
Honolulu, Hawaii
________________________________________________
CONTRACT SPECIFICATIONS AND PLANS
Job No. J00AO99D
DLNR ASO OFFICE IMPROVEMENTS
KALANIMOKU BUILDING, ROOM 110 / 111
HONOLULU, OAHU, HAWAII
Approved: _________________________________________________
CYNTHIA C. GOMEZ
Fiscal Management Officer
Administrative Services Office
Approved: _________________________________________________
DINA U. LAU
Acting Chief Engineer
Engineering Division
April 2026

NOTICE TO BIDDERS ........................................................................................... iii
INFORMATION AND INSTRUCTIONS TO BIDDERS ...................................... I-1
PROPOSAL .............................................................................................................. P-1
SPECIAL PROVISIONS ........................................................................................... SP-1
DETAILED SPECIFICATIONS .............................................................................. S-1
PLANS (Bound Separately)
DEPARTMENT OF LAND AND NATURAL RESOURCES INTERIM GENERAL
CONDITIONS, DATED OCTOBER 1994 (Bound Separately)
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NOTICE TO BIDDERS
(Chapter 103D, HRS)
COMPETITIVE BIDS for Job No. J00AO99D, DLNR ASO OFFICE IMPROVEMENTS
KALANIMOKU BUILDING, ROOM 110 / 111, Honolulu, Oahu, Hawaii shall be submitted to the
Department of Land and Natural Resources, Engineering Division on the specified date and time through the
Hawaii State e-Procurement (HIePRO). HIePRO is accessible through the State Procurement Office website
at www.spo.hawaii.gov.
The Department of Land and Natural Resources Interim General Condition, dated October 1994, as
amended, and the General Conditions -AG008, latest revision shall be made part of the specifications.
The project is located at Kalanimoku Building 1151 Punchbowl Street Room 110 / 111 Honolulu, Oahu,
Hawaii.
The work shall generally consist of improvements to Administrative Services Office on the first floor level of
the Kalanimoku building. Work shall generally include the removal and disposal of existing furniture and
service counter and gate, add / replace carpet tiles where counter is removed and installation of new systems
furniture in the entry area of Room 110, work also includes the repainting of existing walls, installation of
new systems furniture , and new carpet tile in Room 111 of the Administrative Services Office located on the
first floor level of the Kalanimoku building. In addition, minor abatement of hazardous materials, and
electrical work to provide power to new systems furniture.
To be eligible to submit a bid, the Bidder must possess a valid State of Hawaii Contractor's license
classification "B".
A voluntary pre-bid conference and site visit will be held at the project site, at Room 110 outside front
entrance door on Friday, April 24, 2026 at 10:00 a.m.
The estimated cost of construction is $350,000.00.
The award of the contract, if it be awarded, will be subject to the availability of funds.
Since the estimated value of the cost of construction is more than $250,000, the apprenticeship agreement
preference pursuant to Hawaii Revised Statutes 103-55.6 (ACT 17, SLH 2009) shall apply.
Should there be any questions, please refer to the HIePRO solicitation.
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INFORMATION AND INSTRUCTIONS TO BIDDERS
CONTENTS
Page
A Project Location and Scope of Work ............................................................... I-2
B Proposals ........................................................................................................... I-2
C General Conditions ........................................................................................... I-2
D Proposal Form .................................................................................................. I-2
E Omissions or Erasures ...................................................................................... I-2
F Notice of Intent to Bid and Questionnaire .......................................................... I-2
G Bid Security ...................................................................................................... I-2
H Contractor's License Required ..................................................................... I-2 - I-3
I Irregular Bids .................................................................................................... I-3
J Withdrawal of Bids ........................................................................................... I-3
K Successful Bidder to File Performance and Payment Bonds ........................... I-3
L Number of Executed Original Counterparts of Contract Documents ............... I-3
M Change Orders .................................................................................................. I-3
N Wages and Hours ................................................................................................ I-3
O Permits .......................................................................................................... I-3 - I-4
P Property Damage ................................................................................................ I-4
Q Time .................................................................................................................. I-4
R Bidder's Responsibility to Provide Proper Superintendence .............................. I-4
S Liquidated Damages ......................................................................................... I-4
T Hiring of Hawaii Residents ......................................................................... I-4 - I-5
U Water and Electricity ........................................................................................ I-5
V Public Convenience and Safety ........................................................................ I-5
W Work to be Done Without Direct Payment ......................................................... I-5
X As-Built Drawings ............................................................................................ I-5
Y Asbestos Containing Materials ......................................................................... I-5
Z Worker Safety ............................................................................................... I-5 - I-6
AA Quantities .......................................................................................................... I-6
BB Other Health Measures ..................................................................................... I-6
CC Hawaii Business Requirement .......................................................................... I-6
DD Compliance With 3-122-112 HAR ........................................................... I-6 - I-7
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INFORMATION AND INSTRUCTIONS TO BIDDERS
A. PROJECT LOCATION AND SCOPE OF WORK: The project location and scope of work
shall be as generally described in the Notice to Bidders.
B. PROPOSALS: Bidders shall submit their bid, including the completed proposal form, bid
bond, and any other documents required by the solicitation as part of their bid through the
State of Hawaii e-Procurement System (HIePRO). See Item D, PROPOSAL FORM.
C. GENERAL CONDITIONS: The Department of Land and Natural Resources Interim
General Conditions dated October 1994, as amended, shall be made a part of these contract
specifications and are referred to hereafter as the General Conditions.
D. PROPOSAL FORM: The Bidders shall fill out and upload the electronic copy of the
proposal form to the HIePRO website when submitting the bid. Bid Proposals shall not
be mailed, faxed or delivered to the State, unless requested to do so after the designated
closing date. The successful Bidder shall fill out and print a hard copy of the proposal
form, sign and submit the form with the contract award package.
E. OMISSIONS OR ERASURES: Any proposal which contains any omission or erasure or
alteration not properly initialed, or conditional bid, or other irregularity may be rejected by
the Board of Land and Natural Resources (Board).
F. NOTICE OF INTENT TO BID AND QUESTIONNAIRE:
A Notice of Intent to Bid is not required for this project. In compliance with HRS Section
103D-310, the lowest responsive and responsible bidder may be required to complete a
questionnaire. When requested by the State, the completed questionnaire shall be submitted
to the Chief Engineer for evaluation. Failure to furnish the requested information within the
time allowed may be grounds for a determination of non-responsibility, in accordance with
HRS Section 103D-310 and HAR Section 3-122-108.
G. BID SECURITY: A bid security will be furnished by each bidder as provided in sub-section
2.7 of the General Conditions. The successful bidder's bid security will be retained until
Contract execution and furnished a performance and payment bond in an amount equal to one
hundred percent (100%) of the total Contract price, including an amount estimated to be
required for extra work, is furnished.
The Board reserves the right to hold the bid securities of the four lowest bidders until the
successful bidder has entered into a contract and has furnished the required performance
bond. All bid securities will be returned in accordance with sub-section 3.5 of the General
Conditions.
Should the successful bidder fail to enter into a contract and furnish a satisfactory
performance bond within the time stated in the proposal, the bid security shall be forfeited as
required by law.
H. CONTRACTOR'S LICENSE REQUIRED: The Board will reject all bids received from
contractors who have not been licensed by the State Contractors License Board in accordance
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with Chapter 444, HRS; Title 16, Chapter 77, Hawaii Administrative Rules; and statutes
amendatory thereto.
I. IRREGULAR BIDS: No irregular bids or propositions for doing the work will be considered
by the Board.
J. WITHDRAWAL OF BIDS: No bidder may withdraw his bid between the time of the
opening thereof and the award of contract.
K. SUCCESSFUL BIDDER TO FILE PERFORMANCE AND PAYMENT BONDS: The
successful bidder will be required to file performance and payment bonds each; in the amount
equal to the total contract price, including amounts estimated to be required for extra work, as
provided in sub-section 3.6 of the General Conditions.
L. NUMBER OF EXECUTED ORIGINAL COUNTERPARTS OF CONTRACT
DOCUMENTS: If requested by the Board, six copies of the Contract, performance and
payment bonds shall be executed.
M. CHANGE ORDERS: No work of any kind in connection with the work covered by the plans
and specifications shall be considered as change order work, or entitle the Contractor to extra
compensation, except when the work has been ordered in writing by the Chief Engineer
(Engineer) and in accordance with sub-section 4.2 of the General Conditions.
The Contractor shall clearly identify and inform the Engineer in writing of any deviations
from the contract documents at the time of submission and shall obtain the Engineer's written
approval to the specified deviation prior to proceeding with any work.
N. WAGES AND HOURS: In accordance with sub-sections 7.3 to 7.9 of the General
Conditions relative to hours of labor, minimum wages and overtime pay, the current
minimum wage rates promulgated by the Department of Labor and Industrial Relations
(DLIR) shall be paid to the various classes of laborers and mechanics engaged in the
performance of this contract on the job site. The minimum wages shall be increased during
the performance of the contract in an amount equal to the increase in the prevailing wages for
those kinds of work as periodically determined by the DLIR.
The Department of Land and Natural Resources will not recognize any claim for additional
compensation because of the payment by the Contractor of any wage rate in excess of the
said minimum wage rates. The possibility of wage increase is one of the elements to be
considered by the Contractor in determining his bid, and will not, under any circumstances,
be considered as the basis of a claim against the Department under this Contract.
No work shall be done on Saturdays, Sundays, legal State holidays, and/or in excess of eight
(8) hours each day without the written consent of the Engineer. Should permission be
granted to work at such times, the Contractor shall pay for all inspection administrative costs
thereof. No work shall be done at night unless authorized by the Engineer.
O. PERMITS: The State will process permit applications whenever possible, and the Contractor
shall procure the pre-processed permits and pay the required fees. If permit applications are
not processed by the State, the Contractor shall process the permit applications, permits and
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licenses, and pay all charges and fees. In all cases, the Contractor shall give all notices
necessary and incident to the due and lawful prosecution of the work.
P. PROPERTY DAMAGE: It shall be the responsibility of the contractor to respect State
property and to prevent damage to existing improvements. The Contractor will be
responsible for damages resulting from construction operations. Immediately upon
discovery, the Contractor shall repair such damage to the satisfaction of the Engineer.
All trees and shrubbery outside the excavation, embankment or construction limits shall be
fully protected from injury. All areas damaged by construction activities including the
laydown area shall be seeded and regressed upon completion of the project.
Q. TIME: The time of completion is specified in the Proposal. It is the Board's intention to
insist the Contractor diligently prosecute the work to completion within the specified time.
Prospective bidders are reminded that the State has the option to proceed with or abandon a
project depending on whether the project can be completed for occupancy in the specified
time.
It is the bidder's responsibility to check the availability of all materials before bidding. The
bidder shall select sub-contractors and suppliers who can warrant availability and delivery of
all specified or qualified materials to assure project completion within the specified time.
The successful bidder must assume all risks for completing the project by the specified date.
There shall be no extension of time for any reason except for delays caused by acts of God,
labor disputes involving unions, or actions of the State. If for any reason the project falls
behind schedule, the Contractor shall at its own cost, take necessary remedial measures to get
the project back on schedule, i.e., working overtime, air freighting all materials, etc. In
addition, if the Contractor fails to fully complete the project by the completion date,
Contractor will be required to make the facility usable at its own cost.
R. BIDDER'S RESPONSIBILITY TO PROVIDE PROPER SUPERINTENDENCE: The
successful low bidder shall designate in writing to the Engineer the name of its authorized
superintendent (Superintendent), who will be present at the job site whenever any work is in
progress. The Superintendent shall be responsible for all work, receiving and implementing
instructions from the Engineer in a timely manner. The cost for superintendence shall be
considered incidental to the project.
If the Superintendent is not present at the site of work, the Engineer shall have the right to
suspend the work as described under sub-section 5.5 c. and 7.20 - Suspension of Work of the
General Conditions.
S. LIQUIDATED DAMAGES: Liquidated damages in the amount specified in the Proposal
will be assessed for each and every calendar day from and after the expiration of the time
period stated in the Contract for the completion of the project.
T. HIRING OF HAWAII RESIDENTS: The Contractor shall comply with Act 68, SLH 2010,
in the performance and for the duration of this contract. The Contractor shall ensure that
Hawaii residents compose not less than eighty percent of the workforce employed to perform
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the contract work on the project. The eighty percent requirement shall be determined by
dividing the total number of hours worked on the contract by Hawaii residents, by the total
number of hours worked on the contract by all employees of the Contractor in the
performance of the contract. The hours worked by any Subcontractor of the Contractor shall
count towards the calculation for this section. The hours worked by employees with shortage
trades, as determined by the Department of Labor and Industrial Relations (DLIR), shall not
be included in the calculation for this section.
The requirements shall apply to any subcontract of $50,000 or more in connection with the
Contractor, that is, such Subcontractors must also ensure that Hawaii residents compose not
less than eighty percent of the Subcontractor's workforce used to perform the subcontract.
U. WATER AND ELECTRICITY: The Contractor shall make all necessary arrangements and
pay all expenses for water and electricity used in the construction of this project.
V. PUBLIC CONVENIENCE AND SAFETY: The Contractor shall conduct construction
operations with due regard to the convenience and safety of the public at all times. No
materials or equipment shall be stored where it will interfere with the safe passage of public
traffic. The Contractor shall provide, install, and maintain in satisfactory condition, all
necessary signs, flares and other protective facilities and shall take all necessary precautions
for the protection of the work and the convenience and safety of the public. The Engineer
shall have the right to suspend the performance of the work in accordance with sub-section
7.20 - Suspension of Work of the General Conditions.
W. WORK TO BE DONE WITHOUT DIRECT PAYMENT: Whenever the contract that the
Contractor is to perform work or furnish materials of any kind for which no price is fixed in
the contract, it shall be understood that the Contractor shall perform such work or furnish said
materials without extra charge or allowance or direct payment of any sort. The cost of
performing such work or furnishing said material is to be included by the Contractor in a unit
price for the appropriate item unless it is expressly specified that such work or material is to
be paid for as extra work.
X. AS-BUILT DRAWINGS: As-built drawings, the intent of which is to record the actual in-
place construction so that any future renovations or tie-ins can be anticipated accurately, shall
be required. All authorizations given by the Engineer to deviate from the plans shall be
drawn on the job site plans. All deviations from alignments, elevations and dimensions
which are stipulated on the plans shall be recorded on the as-built drawings. Final as-built
drawings shall be submitted to the Engineer for review and approval. After the Engineer
approves the as-built drawings, the contractor shall submit an electronic copy in Adobe PDF
format on CD ROM.
Y. ASBESTOS CONTAINING MATERIALS: The use of asbestos containing materials or
equipment is prohibited. The Contractor shall insure that all materials and equipment
incorporated in the project are asbestos-free
Z WORKER SAFETY: The Contractor shall provide, install and maintain in satisfactory
condition all necessary protective facilities and shall take all necessary precautions for the
protection and safety of its workers in accordance with the Occupational Safety and Health
Standards for the State of Hawaii. The Engineer shall have the right to suspend the
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performance of the work in accordance with sub-section 7.20 - Suspension of Work of the
General Conditions.
AA. QUANTITIES: All bids will be compared on the basis of quantities of work to be done as
shown in the Proposal; the quantities shown in the Unit Price items are estimated, being
given as a basis for comparison of bids. The Board reserves the right to increase or decrease
the quantities given under the items or delete items entirely as may be required during the
progress of the work.
BB. OTHER HEALTH MEASURES: Forms of work site exposure or conditions which may be
detrimental to the health or welfare of workers or of the general public shall be eliminated or
reduced to safe levels as required by the DOH codes, standards, and regulations. Suitable
first aid kits and a person qualified to render first aid, as specified in the DOH regulations,
shall be provided at all times when work is scheduled.
CC. HAWAII BUSINESS OR COMPLIANT NON-HAWAII BUSINESS REQUIREMENT:
Bidders (Contractors) shall be incorporated or organized under the laws of the State or be
registered to do business in the State as a separate branch or division that is capable of fully
performing under the contract, as stipulated in 3-122-112 HAR.
DD. COMPLIANCE WITH 3-122-112 HAR:
As a condition for award of the contract and as proof of compliance with the requirements of
103D-310(c) HRS, the apparent low bidder shall furnish the required documents to the
Department. If the valid required certificates are not submitted on a timely basis for award of
a contract, a bidder otherwise responsive and responsible may not receive the award. Bidder
is responsible to apply for and submit the following documents to the Department.
A. TAX CLEARANCE REQUIREMENTS (HRS Chapter 237): Bidder shall obtain a
tax clearance certificate from the Hawaii State Department of Taxation (DOTAX)
and the Internal Revenue Service (IRS). The certificate is valid for six months from
the most recently approved stamp date on the certificate; the certificate must be valid
on the date received by the Department.
B. Department of Labor (DLIR) "Certificate of Compliance". (HRS Chapter 383 -
Unemployment Insurance, Chapter 386 - Workers' Compensation, Chapter 392 -
Temporary Disability Insurance, and 393 - Prepaid Health Care): Bidder shall obtain
a certificate of compliance from the Hawaii State Department of Labor and Industrial
relations (DLIR). The certificate is valid for six months from the date of issue;
certificates must be valid on the date received by the Department.
C. Department of Commerce and Consumer Affairs (DCCA), Business Registration
Division (BREG) "Certificate of Good Standing". Bidder shall obtain a certificate
of good standing issued by the Department of Commerce and Consumer Affairs
(DCCA), Business Registration Division (BREG). The certificate of good standing is
valid for six months from the date of issue; certificates must be valid on the date
received by the Department.
Alternately, instead of separately applying for these certificates at the various state agencies,
bidder may choose to use the Hawaii Compliance Express (HCE), which allows businesses to
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