Furnish and Deploy Cultch Material into the Western Mississippi Sound.

Location:	Mississippi
Posted:	Jan 28, 2026
Due:	Mar 3, 2026
Agency:	State Government of Mississippi
Type of Government:	State & Local
Category:	56 - Construction and Building Materials
Solicitation No:	1450-26-R-RFQF-00005
Publication URL:	To access bid details, please log in.

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Mississippi Department of Marine Resources

SOLICITATION:

SOLICITATION NUMBER:

Request for Quote Formal (RFQF)

Reverse Auction

3140004461

DESCRIPTION:

Furnish and Deploy Approved Cultch Material

in the Western MS Sound

ISSUE DATE:

January 28, 2026

BID CLOSING LOCATION:

Mississippi Department of Marine Resources

1716 AJ Holloway Dr.

Biloxi, Mississippi 39532

BID COORDINATOR:

CLOSING DATE AND TIME:

Rick Kinnard

(228) 523-4147

procurement@dmr.ms.gov

March 3, 2026, 2:00 PM CST

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SECTION I GENERAL CONDITIONS – REVERSE AUCTIONS

ALL BIDS SUBMITTED SHALL BE IN COMPLIANCE WITH ALL CONDITIONS SET

FORTH HEREIN. THE BID PROCEDURES FOLLOWED BY THIS OFFICE WILL BE

IN ACCORDANCE WITH THESE CONDITIONS. THEREFORE, ALL BIDDERS ARE

URGED TO READ AND UNDERSTAND THESE CONDITIONS PRIOR TO

SUBMITTING A BID.

1. DEFINITIONS

The use of the word “agency” in any Bid Invitation solicitation or specification shall be

intended to mean state agencies only. The words “governing authority” when used shall be

intended as meaning city, county or other local entities.

2. PREPARATION OF BIDS

2.1. Bids and/or Quotes may be submitted through the State of Mississippi’s e-procurement

system (MAGIC) or in person to the Mississippi Department of Marine Resources,

Procurement Department (“MDMR”). Paper bids are allowed. All prices and notations

must be printed in ink or typewritten. No erasures permitted. Errors may be crossed out

and corrections printed in ink or typewritten adjacent and must be initialed, in ink, by the

person signing bid.

2.2. To submit bids electronically, bidders must ensure they are registered in the MAGIC

system and have received a login, password, and supplier number and that all technical

requirements have been met.

2.3. If a bidder is unwilling or unable to participate through MAGIC, an MDMR representative

can enter the Vendor’s bid(s) manually (i.e. Surrogate bidding).

2.4. Bidders participating in person by surrogate bidding must so indicate in their response to

the initial Request for Quote-Formal (RFQF).

2.5. Failure to examine any drawings, specifications, and instructions will be at bidder's risk.

2.6. Price each item separately. Unit prices shall be shown. Bid prices must be net.

2.7. It is understood that reference to available specifications shall be sufficient to make the

terms of such specifications binding on the bidder.

2.8. Bidders must furnish all information requested in the bid specifications. Further, when

required, each bidder must submit for bid evaluation cuts, sketches, descriptive literature

and technical specifications covering the product offered. Reference to literature

submitted with a previous bid or on file with MDMR will not satisfy this provision.

2.9. Samples of items, when requested, must be furnished free of expense, and if not destroyed

in testing will, upon request, be returned at the bidder's expense. Request for the return of

samples must be made within ten (10) days following opening bids. Each individual

sample must be labeled with bidder's name, manufacturer's brand name and number, State

of Mississippi commodity number, bid number and item reference.

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2.10. Time of performance. The number of calendar days in which delivery will be made after

receipt of order shall be indicated in the bid specifications.

3. BID SUBMISSION

3.1. When submitting a bid electronically, the authorized signature may be typed or be an

electronic signature.

3.2. Bids and modifications or corrections received after the closing time specified will not be

considered.

3.3. When submitting the response to the RFQF in MAGIC, bidder must ensure all questions

have been answered within the RFQF and all proposed items in the bid have a response.

3.4. Bidders submitting paper responses should submit responses to the MDMR by the

response deadline. The bid package must be sealed and must contain the following:

• Specifications Checklist (Attachment A)

• Bid Cover Sheet (Attachment B)

• Bid Form (Attachment C)

• Bidder Checklist (Attachment D)

4. ACCEPTANCE OF BIDS

MDMR reserves the right to reject any and all bids, to waive any informality in bids and unless

otherwise specified by the bidders, to accept any items on the bid. The State reserves the right

to modify or cancel in whole or in part its Invitation for Bids.

If a bidder fails to state the time within which a submitted bid will expire, it is understood and

agreed that the MDMR shall have 60 days to accept.

5. ERROR IN BID

If a vendor is participating in a Live Auction, the vendor can notify MDMR in the event of an

erroneous bid via the chat message feature. Erroneous bids, where the mistake is apparent to

MDMR, may be deleted during the live auction.

6. SPECIAL DISCOUNT PERIOD

Time in connection with a special discount offered will be computed from date of delivery at

destination or from the date correct invoices are received, if the latter date is later than the date

of delivery. Cash discounts will not be considered in the award process.

7. AWARD

7.1. Contracts and purchases will be made or entered into with the lowest responsible bidder

meeting specifications, except as otherwise specified in the bid specifications. Where

more than one item is specified in the specifications, MDMR reserves the right to

determine the low bidder either on the basis of the individual item(s) or on the basis of all

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items included in its Invitation for Bids, or as expressly provided in MDMR’s Invitation

for Bids.

7.2. Unless the bidder specified otherwise in the bid, MDMR may accept any item or group of

items of any kind.

7.3. A written purchase order or contract award furnished to the successful bidder within the

time of acceptance specified in the Invitation for Bid results in a binding contract without

further action by either party. The contract shall consist solely of these General

Conditions, the Instructions and Special Conditions, the successful bidder’s bid, and the

written purchase order or contract award. The contract shall not be assignable in whole or

in part without the written consent of MDMR.

7.4. Suppliers should be advised that no award will automatically result from a reverse auction,

and that the purchasing entity will review the results of the auction and make a

determination in a timely manner.

8. INSPECTION

Final inspection and acceptance or rejection may be made at delivery destination, but all

materials and workmanship shall be subject to inspection and test at all times and places, and

when practicable. The right is reserved by the MDMR to reject articles which contain defective

material and workmanship.

Rejected material shall be removed by and at the expense of the contractor promptly after

notification or rejection. Final inspection and acceptance or rejection of the materials or

supplies shall be made as promptly as practicable, but failure to inspect and accept or reject

materials or supplies shall not impose liability on the State or any subdivision thereof for such

materials or supplies as are not in accordance with the specification. In the event necessity

requires the use of materials or supplies not conforming to the specification, payment therefore

may be made at a proper reduction in price.

9. TAXES

The State is exempt from federal excise taxes and state and local sales or use taxes and bidders

must quote prices which do not include such taxes. Exemption certificates will be furnished

upon request. Contractors making improvements to, additions to or repair work on real

property on behalf of the State are liable for any applicable sales or use tax on purchase of

tangible personal property for use in connection with the contracts. Contractors are likewise

liable for any applicable use tax on tangible personal property furnished to them by the State

for use in connection with their contracts.

10. GIFTS, REBATE, GRATUITIES

10.1. Acceptance of gifts from bidders is prohibited. No officer or employee of the MDMR,

nor any head of any state department, institution or agency, nor any employee of any

state department, institution or agency charged with responsibility of initiating

requisitions, shall accept or receive, directly or indirectly, from any person, firm or

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corporation to whom any contract for the purchase of materials, supplies, or equipment

for the State of Mississippi may be awarded, by rebate, gifts, or otherwise, any money or

anything of value whatsoever, or any promise, obligation or contract for future rewards

or compensation.

10.2. Bidding by state employees is prohibited. It is unlawful for any state official or employee

to bid on, or sell, or offer for sale, any merchandise equipment or material, or similar

commodity to the State during the tenure of his or her office or employment, or for the

period prescribed by law thereafter, or to have any interest in the selling of the same to

the State.

11. BID INFORMATION

Bid information and documents may be examined pursuant to the Mississippi Public Records

Act of 1983, MS Code 25-61-1 et seq.

12. PRECEDENCE

Bids shall be made and the contract shall be entered into in accordance with the General

Conditions as hereinafter amended and modified. Should a conflict exist between the General

Conditions and the Instructions and Special Conditions, the Instructions and Special

Conditions shall take precedence.

13. COMPETITION

There are no federal or state laws that prohibit bidders from submitting a bid lower than a price

or bid given to the U.S. Government. Bidders may bid lower than U.S. Government contract

price without any liability as the State is exempt from the provisions of the Robinson-Patman

Act and other related laws. In addition, the U.S. Government has no provisions in any of its

purchasing arrangements with bidders whereby a lower price to the State must automatically

be given to the U.S. Government.

14. WAIVER

MDMR reserves the right to waive any General Condition, Special Condition, or minor

specification deviation when considered to be in the best interest of the State.

15. CANCELLATION

Any contract or item award may be canceled with or without cause by the State with the giving

of 30 days written notice of intent to cancel. Cause for the State to cancel may include, but is

not limited to, cost exceeding current market prices for comparable purchases; request for

increase in prices during the period of the contract; or failure to perform to contract conditions.

The Contractor will be required to honor all purchase orders that were prepared and dated prior

to the date of expiration or cancellation if received by the Contractor within a period of 30

days following the date of expiration or cancellation. Cancellation by the State does not relieve

the Contractor of any liability arising out of a default or nonperformance. If a contract is

canceled by the State due to a Contractor’s request for increase in prices or failure to perform,

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Smart Number	1450-26-R-RFQF-00005	Advertised Date	01/28/2026 12:00 AM
RFx #	3140004461	Submission Date	03/03/2026 2:00 PM
RFx Status	Open	Major Procurement Category	COMMODITIES
RFx Opening Date	03/03/2026 2:00 PM	Sub Procurement Category	SUPPLIES - NON-TECHNOLOGY
RFx Type	RFQ - Formal
Agency	MS DEPT OF MARINE RESOURCES
RFx Description	Furnish and Deploy Cultch Material into the Western Mississippi Sound.

Name	Rickey Kinnard	Email	RICK.KINNARD@DMR.MS.GOV
Phone	6624537500	Fax

PRODUCT CATEGORY	PRODUCT DESCRIPTION
74501	RoadMaterAggregatePr

Attachments 2026 Cultch Plant Western Sound (final)
Attachments Advertisement - Furnish and Deploy Cultch 2025

Furnish and Deploy Cultch Material into the Western Mississippi Sound.

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See also