Phase 1 - Liquid Emulsion Polymer Bench and Full-Scale Testing at the Southerly and Westerly Wastewater Treatment Centers

The purpose of this bid is to establish a (1) one-year requirements contract for the supply and delivery of polymer to the Northeast Ohio Regional Sewer District (NEORSD) to support the dewatering of up to 54,500 dry tons of sludge at NEORSD’s Wastewater Treatment Centers, as detailed in the specifications.

Two Testing Stages are mandatory as part of the Phase 1 bid submission process. Failure to complete either of these testing stages correctly will result in the inability to participate in Phase 2 of the bidding process.

Stage 1 Bench Testing:
Qualified bidders will be permitted to perform bench testing of their product to prepare for full-scale evaluation. Questions are due on August 15, 2025, via OpenGov. All Bench Testing to be completed by 3:00 PM on August 19, 2025. Appendix A– Preliminary Bench Testing Form, and Appendix B – Intent to Perform Full-Scale Trial, must be submitted by August 20, 2025. All questions regarding any irregularities and /or requests for information related to these bid documents shall be submitted electronically in OpenGov via the Questions and Answers tab of the project via the following link: https://procurement.opengov.com/portal/neorsd/projects/182497. To register for Preliminary Bench Testing, contact via email, Josh Buchanan, Contract Administrator, at BuchananJ@neorsd.org

Stage 2 Full-Scale Testing:
Selected products will undergo full-scale testing to determine the appropriate polymer dosage for effectively dewatering sludge from both the Southerly and Westerly Wastewater Treatment Centers, in accordance with NEORSD’s Detailed Specifications. Full scale testing will occur August 25 thru September 12, 2025

After Phase 1 is complete, an Associated Project titled ”2025-2026 Phase 2- Liquid Emulsion Polymer Bid for the Southerly and Westerly Wastewater Treatment Centers”

will be created in the OpenGov system for Bid Submission. Qualified vendors successfully completing both testing stages will be contacted via OpenGov.

2025-2026 Phase 2- Liquid Emulsion Polymer Bid for the Southerly and Westerly Wastewater Treatment Centers

Sealed bids will be received by the Northeast Ohio Regional Sewer before 1:00 pm official local time on the bid opening date indicated below. At that time all bids will be automatically unsealed and reviewed by the project team. Questions are due on September 17, 2025, at 1:00 PM.

Bid File No. RFQ-75630 Associated Project

Resolution No. 146-25

Opening Date: September 24, 2025, at 1:00 PM

Certified dosages resulting from full-scale testing will be used to complete the bid form, which will include calculations for the estimated annual polymer requirement.

By submitting a Bid, the Bidder acknowledges that the dosage estimate established through full-scale testing will serve to determine the required annual amount of polymer in the bid. Furthermore, the bidder understands that NEORSD reserves the right to adjust the quantity of polymer purchased—either increased or decreased—based on operational needs.

Included Bid Groups are:

1. Southerly Wastewater Treatment Center
2. Westerly Wastewater Treatment Center

The Northeast Ohio Regional Sewer District (Sewer District) protects public health and the environment by leading effective wastewater and stormwater management. As the largest wastewater treatment provider in the State of Ohio, the Sewer District spans 380 square miles, serves 62 communities and one million residents, treats 90 billion gallons of wastewater a year, and manages more than 400 miles of streams.

In addition to its award-winning treatment plant and laboratory performance, the Sewer District's Project Clean Lake construction program will reduce annual Lake Erie pollution by 4 billion gallons by 2035, while its Regional Stormwater Management Program addresses widespread inter-community problems like flooding, pollution, and erosion.

NEORSD is an Equal Opportunity Employer. We are committed to fostering a diverse and inclusive workforce, recognizing the full range of human differences and similarities. Through our unwavering efforts to leverage the potential of our diversity, we continually strive to build and foster an environment that respects each individual . We encourage and promote innovation and provide opportunities for all employees to interact, communicate, and realize the full potential of their talents.