2026 Procurement of Hotel Lodging Services

B26002284 2026 Procurement of Hotel Lodging ServicesGeneral InformationSolicitation Number
B26002284Status
ReleasedDepartmentLand & Natural ResourcesDivisionConservation and Resources EnforcementIslands (where the work/delivery is to be performed)
OahuCategoryServicesRelease Date 04/06/2026Offer Due Date & Time04/24/2026 02:00 PMDescriptionThis is a solicitation for the procurement of hotel lodging services for the State of Hawaii, Department of Land and Natural Resources, Division of Conservation and Resources Enforcement. See the specifications for further information. Lodging location is in Honolulu, Hawaii. All offers made must include all costs including taxes and fees for the entire lodging period of June 15, 2026, to December 18, 2026. IMPORTANT: THE AWARDED OFFEROR MUST HAVE A "COMPLIANT" STATUS LISTED WITHIN THE HAWAII COMPLIANCE EXPRESS AT THE TIME OF AWARD. OFFERS MADE BY VENORS WITHOUT COMPLIANT STATUS WILL BE DEEMED NON-RESPONSIVE AND WILL NOT BE ACCEPTED.Contact PersonHelm, CarltonEmail carlton.s.helm@hawaii.gov Phone808-587-0076General CommentsThis is a solicitation for the procurement of hotel lodging services for the State of Hawaii, Department of Land and Natural Resources, Division of Conservation and Resources Enforcement. See the specifications for further information. Lodging location is in Honolulu, Hawaii. All offers made must include all costs including taxes and fees for the entire lodging period of June 15, 2026, to December 18, 2026. IMPORTANT: THE AWARDED OFFEROR MUST HAVE A "COMPLIANT" STATUS LISTED WITHIN THE HAWAII COMPLIANCE EXPRESS AT THE TIME OF AWARD. OFFERS MADE BY VENORS WITHOUT COMPLIANT STATUS WILL BE DEEMED NON-RESPONSIVE AND WILL NOT BE ACCEPTED.Procurement OfficerDawn ChangAttachments IFB DOCARE ACADEMY LODGING SCOPE OF WORK AND LODGING SCHEDULE BINDER.pdf
AG-008 103D General Conditions (1.10.23).pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility
of this Solicitation (Including the appendices and exhibits to this Document, and any other document related
to this Solicitation), to: Helm, Carlton.

B26002284 2026 Procurement of Hotel Lodging ServicesLine Items

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility
of this Solicitation (Including the appendices and exhibits to this Document, and any other document related
to this Solicitation), to: Helm, Carlton.

B26002284 2026 Procurement of Hotel Lodging ServicesInstructions

• ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
• HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
• VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
• VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
• QUESTIONS ABOUT THIS SOLICITATION: Enter questions about this solicitation in the Question & Answer tab in HIePRO.
• QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
• RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
• VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
• COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  
• OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions.
  
  The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
• TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.