NOTICE OF INVITATION TO BID
City of Gainesville, Georgia on behalf of the
Gainesville-Hall County Land Bank Authority
Bid No. 25001
Site Work & Infrastructure Improvements for Summit Street Cottages
SEPARATE SEALED BIDS for furnishing all products, materials and services; and providing all labor, tools,
and equipment will be received by the Owner by U.S. Mail or by courier delivery (e.g. FedEx or courier
delivery service) at the following addresses until 2:00 P.M., local time, on Wednesday, January 8, 2025:
POSTAL SERVICE DELIVERY:
City of Gainesville
Financial Services Department
C/o Kevin Hutcheson
P. O. Box 2496
Gainesville, GA 30503
COURIER DELIVERY ADDRESS:
City of Gainesville
Financial Services Department
C/o Kevin Hutcheson
300 Henry Ward Way, SE; Room 201
Gainesville, GA 30501
The P. O. Box will be opened at 2:05 P.M. Bids received after the deadline will not be considered and will
be returned unopened after the Bid is made. Unsealed Bids, including facsimile or emailed Bids, will not be
considered.
The Bidder shall provide the Bid Number, Project Name, Contractor Name and Contractor License Number
on the outside of a sealed envelope. Any Bid submitted which does not contain the above information will
not be opened and will be returned to the Bidder. The Bids will be publicly opened and read aloud at
2:30 PM, local time, on said date, in the Financial Services Conference Room, Suite 201 on the 2nd Floor
of the City Administration Building located at 300 Henry Ward Way, SE Gainesville, GA 30501. It is the
responsibility of the person/firm submitting a Bid to ensure that it is received at the physical address above
prior to the stated deadline.
THE PROJECT, Site Work & Infrastructure Improvements for Summit Street Cottages, will involve all site
work and infrastructure improvements shown on the civil engineering plans titled “Construction Drawings for
Summit Street Cottages”. Such work may include, but is not limited to, grading, construction and paving of
streets and driveways; sidewalks; parking pads and steps where applicable, installation and maintenance of
soil erosion and sedimentation controls, and installation of water/sanitary sewer connections and
stormwater management infrastructures.
THIS IS A FEDERALLY-FUNDED PROJECT, FUNDED WITH COMMUNITY DEVELOPMENT BLOCK
GRANT (CDBG) FUNDS. THE CONTRACTOR AND SUBCONTRACTORS MUST COMPLY WITH HUD
PROCUREMENT PROVISIONS IN CFR 24 PART 85.36, EQUAL EMPLOYMENT OPPORTUNITY
REQUIREMENTS, THE COPELAND “ANTI-KICKBACK” ACT, THE DAVIS-BACON ACT, CONTRACT
WORK HOURS AND SAFETY STANDARDS ACT, SECTION 3 OF THE HOUSING AND URBAN
DEVELOPMENT ACT AND OTHER REQUIREMENTS AS SET FORTH IN THE BID DOCUMENTS.
MINORITY AND WOMEN OWNED BUSINESS ENTERPRISES AND SECTION 3 BUSINESS
CONCERNS SEEKING BID OPPORTUNITIES UNDER THIS PROJECT ARE ENCOURAGED TO
RESPOND. THE SECTION 3 GOALS FOR THIS PROJECT ARE 25% OF TOTAL LABOR HOURS ARE
“SECTION 3 WORKER LABOR HOURS” AND 5% OF TOTAL LABOR HOURS ARE “TARGETED
SECTION 3 WORKER LABOR HOURS”.
THIS BID IS FOR WORK RELATED TO A PROJECT THAT IS SUBJECT TO THE BUILD AMERICA,
BUY AMERICA ACT (BABAA) REQUIREMENTS UNDER TITLE IX OF THE INFRASTRUCTURE
INVESTMENT AND JOBS ACT, PUB. L. 177-58. ABSENT AN APPROVED WAIVER, ALL IRON,
STEEL, MANUFACTURED PRODUCTS, AND CONSTRUCTION MATERIALS USED IN THIS PROJECT
MUST BE PRODUCED IN THE UNITED STATES, AS FURTHER OUTLINED BY THE OFFICE OF
MANAGEMENT AND BUDGET’S MEMORANDUM M-22-11, INITIAL IMPLEMENTATION GUIDANCE ON
APPLICATION OF BUY AMERICA PREFERENCE IN FEDERAL FINANCIAL ASSISTANCE PROGRAMS
FOR INFRASTRUCTURE, APRIL 18, 2022.
THE WORK will be awarded in one Contract with a performance period not to exceed two hundred forty
(240) calendar days.
COPIES OF Bid Documents will be available on the City’s website at
https://www.gainesville.org/bids.aspx
starting Wednesday, November 27, 2024. Bid Documents may be obtained, starting on 12/2/2024,
electronically at no charge via email (
For security reasons, you must enable JavaScript to view this E-mail address.
).
PRE-BID CONFERENCE will be held for all Bidders on Friday, December 13, 2024 at 10:00 A.M. in the
Station Room, 1st Floor of the City Administration Building located at 300 Henry Ward Way, SE;
Gainesville, GA 30501. Attendance is optional but highly recommended.
A BID BOND in the amount of five percent (5%) of the total base bid shall accompany each Bid submitted.
The Bid Bond shall be prepared on the Bid Bond form attached to the Contract Documents or a Surety
Company's Standard Bid Bond, duly executed by the Bidder as principal and having as Surety thereon a
surety company licensed to do business in the State of Georgia and listed in the latest issue of U.S.
Treasury Circular 570.
THE SUCCESSFUL Bidder for this Contract will be required to furnish a satisfactory, complete Performance
Bond in the amount of one hundred percent (100%) and a satisfactory, complete Payment Bond in the
amount of one hundred percent (100%) of the Bid and insurances per the Bid documents.
THE OWNER reserves the right to reject any or all Bids, to waive informalities and to re-advertise. A
proposal acceptance period of ninety (90) days will follow the bid date.
CLARIFICATIONS Any explanation desired by Bidder regarding the meaning or interpretation of the Bid
Documents shall be requested in writing by 12:00 P.M. on Wednesday, December 18, 2024. All inquiries
shall be directed to Kevin Hutcheson, Deputy CFO-Budgeting and Purchasing, via Email:
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. Any information given to a prospective Bidder concerning the Bid
Documents shall be furnished to all known prospective Bidders as an amendment to these documents.
Oral explanations or instructions given prior to award are not binding. Any final amendment or addendum
will be published no later than 12:00 P.M. on Friday, January 3, 2025.
ACKNOWLEDGEMENT OF AMENDMENTS
Receipt of any amendment to this Invitation to Bid shall be acknowledged, in writing, and shall be submitted
with the Bid.
TAXES
The Contractor pays all sales, consumer, use, and other similar taxes required by the law of the place
where the Work is performed.
PUBLIC RECORDS
Any information contained in this bid is subject to public disclosure.
The City of Gainesville is an equal opportunity owner/employer and will not discriminate against any Bidder
because of race, creed, color, religion, sex, national origin, or ADA disability status.
All documents are an essential part of this Invitation to Bid. It is the Bidder's responsibility to verify that all
documents are contained in the package received from the City. If any documents are missing, contact
Kevin Hutcheson by email at
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.
