Administration of First-time Home Buyer Loans

Location:	California
Posted:	Aug 14, 2026
Due:	Sep 22, 2026
Agency:	City of Ventura
Type of Government:	State & Local
Category:	Q - Medical Services
Solicitation No:	P-130000896
Publication URL:	To access bid details, please log in.

Bid Number:	P-130000896
Bid Title:	Administration of First-time Home Buyer Loans
Category:	Professional Services
Status:	Open

Description:

Notice is hereby given that sealed proposals will be received at the Purchasing and Contracts Division for Administration of First-time Home Buyer Loans, in accordance with this Request for Proposal.

Closing Date and Time

One (1) hard copy bearing signatures delivered in a SEALED envelope clearly marked with the Proposal Number, and one (1) PDF electronic copy sent via email to the Purchasing Representative must be submitted prior to:

Tuesday, September 22, 2026, at 4:00PM PST

Sealed proposals shall be delivered by courier, express mail, or in person to:

Purchasing & Contracts Division

City of San Buenaventura

501 Poli Street, Room 102

Ventura, CA 93001

Publication Date/Time:

8/14/2026 12:00 AM

Closing Date/Time:

9/22/2026 4:00 AM

Pre-bid Meeting:

8/26/26 at 2:00PM PST

Attachment Preview

Request for Proposal No. P-130000896

Friday, August 14, 2024

Notice is hereby given that sealed proposals will be received at the Purchasing and Contracts

Division for Administration of First-time Home Buyer Loans, in accordance with this Request

for Proposal.

Closing Date and Time

One (1) hard copy bearing signatures delivered in a SEALED envelope clearly marked with the

Proposal Number, and one (1) PDF electronic copy sent via email to the Purchasing

Representative must be submitted prior to:

Tuesday, September 22, 2026, at 4:00PM PST

Sealed proposals shall be delivered by courier, express mail, or in person to:

Purchasing & Contracts Division

City of San Buenaventura

501 Poli Street, Room 102

Ventura, CA 93001

Request for Proposal No. P-130000896

Administration of First-time Home Buyer Loans

TABLE OF CONTENTS

1. Instructions to Bidders

1.1.

Project Overview

1.2.

Request for Proposal Timeline

1.3.

Mandatory Pre-Bid Meeting

1.4.

Question and Answer Period

1.5.

Proposal Submission

1.6.

Elevated Consultant Interviews

1.7.

Proposal Format

1.8.

Agreement

1.9.

Agreement Prices

1.10.

Insurance Requirements

1.11.

Subcontracting

1.12.

Communications with City Staff or Elected City Representatives

2. Scope of Services

2.1.

Introduction

2.2.

General Overview

2.3.

Scope of Services

2.4.

Cost Proposal

3. Proposals

3.1.

Evaluation of Proposals

3.2.

Proposal Format and Requirements

3.3.

Required upon Successful Award of Bid

3.4.

Special Requirements

3.5.

Proposal Authorization Sheet

ATTACHMENTS

• Attachment A – General Provisions for Standard Form Contracts

• Attachment B – Professional Services Agreement

EXHIBITS

• Exhibit A – Professional Services Agreement (SCOPE OF SERVICES) Left blank intentionally

• Exhibit B – Professional Services Agreement (SCHEDULE OF COMPENSATION) Left blank

intentionally

• Exhibit C – Professional Services Agreement (INSURANCE REQUIREMENTS)

• Exhibit D – Professional Services Agreement (FEDERALLY FUNDED AGREEMENTS)

• Exhibit D-1 – Professional Services Agreement (CERTIFICATION REGARDING DRUG-FREE

WORKPLACE REQUIREMENTS)

• Exhibit D-2 – Professional Services Agreement (DEBARMENT AND SUSPENSION

CERTIFICATION)

• Exhibit D-3 – Professional Services Agreement (APPENDIX A, 44 C.F.R. PART 18-

CERTIFICATION REGARDING LOBBYING)

Request for Proposal No. P-130000896

Administration of First-time Home Buyer Loans

1. INSTRUCTIONS TO BIDDERS

1.1 Project Overview

The City of Ventura invites qualified consultants to submit proposals for the administration of

first-time home buyer loans on behalf of the City.

1.2 RFP Timeline

Release of Request for Proposal

Mandatory Pre-Bid Meeting

Questions to be submitted via Email

Addendum to be Issued, if required

Proposal Submission Deadline

Friday, August 14, 2026

Wednesday, August 26, 2026, at 2:00PM PST

Wednesday, September 2, 2026, at 2:00PM PST

Tuesday, September 8, 2026

Tuesday, September 22, 2026, at 4:00PM PST

1.3 Mandatory Pre-Bid Meeting

A mandatory pre-bid meeting will be held online via Teams on Wednesday, August 26,

2026, at 2:00PM PST. Attendance of the Pre-Bid Meeting is mandatory to submit a response

to the RFP. Proposals submitted on which the Pre-Bid Meeting has not been attended will be

considered non-responsive and rejected. Please RSVP no later than Tuesday, August 20,

2026, at 10:00AM to the Purchasing Representative, Nicole Supan, at

nsupan@cityofventura.ca.gov to reserve your spot in the meeting.

1.4 Question and Answer Period:

All questions regarding this Request for Proposal (RFP) shall be submitted via email to Nicole

Supan, Purchasing Supervisor, at nsupan@cityofventura.ca.gov PRIOR to Wednesday,

September 2, 2026, at 2:00 PM. Any questions submitted after the deadline shall be rejected.

All questions will be answered in the form of an addendum.

1.5 Proposal Submission:

To be considered, all proposals must be submitted in the manner set forth in the RFP. It is the

Responder’s responsibility to ensure that its/their proposal arrives on or before the specified

time. Proposers shall provide one (1) hard copy in a SEALED envelope clearly marked with

the Proposal Number, and one (1) PDF electronic copy sent via email to the Purchasing

Representative, Nicole Supan at nsupan@cityofventura.ca.gov. If discrepancies are found

between the hard copy and the PDF, the hard copy will provide the basis for resolving such

discrepancies. If no document can be identified as the original, proposal may be rejected at

the discretion of the City.

No oral, telegraphic, electronic, facsimile, or telephonic proposals or modifications will be

considered in the absence of a hard copy sealed proposal.

Proposals received after the scheduled submittal deadline will be returned. Proposals

Request for Proposal No. P-130000896

Administration of First-time Home Buyer Loans

postmarked prior to submittal deadline, but received after the deadline, will be returned.

1.6 Elevated Consultant Interviews

The City may elect, at its option, to elevate the most qualified firms to an interview phase.

1.7 Proposal Format:

Proposals must be submitted in the format described in the Proposal Format and

Requirements Section No. 3.2. Proposals must be complete in all respects as required in the

Proposal Format and Requirements Section. Proposals are to be prepared in such a way as

to provide a straightforward, concise description of capabilities to satisfy the requirements of

the RFP. Expensive binding, colored displays, promotional materials, etc., are not necessary

or desired. Emphasis should be concentrated on conformance to the RFP instructions,

responsiveness to the RFP requirements, and on completeness and clarity of content. A

proposal may not be considered if it is conditional or incomplete.

1.8 Agreement:

A copy of the City of Ventura’s Professional Services Agreement, Attachment “B” is included

herein, as it will be the document executed into a final contract between the City and the

awarded Consultant. You do not have to return Attachment “B” with your proposal submission;

the sample Professional Services Agreement is provided for reference only and does not have

to be returned with the bid.

1.9 Agreement Prices:

At any time during the course of this anticipated contract the City may alter the Scope of Work,

making changes to the assignments and times indicated, and/or adding or deleting

assignments as deemed necessary. The City and firm will negotiate changes to the contract

pricing accordingly.

Unless otherwise stated, prices are maximum for the term of the Contract. Price adjustments,

if allowed under this Contract, must be requested in writing and accompanied by the required

information to substantiate the request for price adjustment, as set forth in the Contract. No

price adjustment allowable under this Contract will be granted retroactively. The CITY must

also be given the benefit of any decline in prices. If any price increase is granted by the CITY,

the increase shall not be greater than the Consumer Price Index (CPI) of the current year.

1.10 Insurance Requirements:

Successful firm shall provide insurance as noted in Exhibit “C” of Attachment “B” Professional

Services Agreement.

1.11 Subcontracting:

No Subcontracting any portion of Consultant’s duties under this agreement without prior

written consent of the City.

1.12 Communication with City Staff or Elected City Representatives:

Any communication with City staff or City Elected Representatives, except for the Purchasing

and Contracts Division, regarding this RFP is prohibited. Disregard of this provision could

Request for Proposal No. P-130000896

Administration of First-time Home Buyer Loans

result in rejection of the proposal.

Copies of the proposal package and subsequent addenda may be obtained at

www.cityofventura.ca.gov/bids.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Administration of First-time Home Buyer Loans

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See also