Computer Devices
| Location: | Florida |
|---|---|
| Posted: | Sep 9, 2026 |
| Due: | Oct 7, 2026 |
| Agency: | Hillsborough County Public Schools |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 26376-RFP-DST |
| Publication URL: | To access bid details, please log in. |
Main
Agency
Hillsborough County Public Schools
Hillsborough County Public Schools
Status
Active
Active
Fiscal Year
2026
2026
Title
Computer Devices
Computer Devices
Number
26376-RFP-DST
26376-RFP-DST
Type
Request for Proposal
Request for Proposal
Department
Information Technology
Information Technology
Online Submissions
Yes
Yes
Project Estimate
Piggyback Solicitation
No
No
Insurance Required
Yes
Yes
Bid Bond Required
No
No
Bid Bond Amount
Performance Bond Required
No
No
Performance Bond Amount
Construction Bond Required
No
No
Construction Bond Amount
Scope of Services
HCPS proposes to contract with the highest-ranked Proposer(s) to:
Assist HCPS in establishing stable and predictable costs for acquiring, configuring, deploying, supporting, and maintaining a sustainable refresh cycle for laptop and desktop computing devices used by students and employees. HCPS intends to award primary and secondary Contractors to support District requirements when differences in price, delivery, product availability, technical suitability, or service capability affect an order.
For purposes of this RFP, laptop and desktop devices include Windows laptops, Windows desktops, Chromebooks, all-in-one computers, and specialized configurations for instructional, administrative, CTE, engineering, creative, gaming, and other approved District programs. HCPS may purchase any combination of device categories during the Agreement term and does not guarantee a minimum quantity for any category. Specifications are for the most ordered configurations and a percent off non-standard devices and accessories must be included.
HCPS proposes to contract with the highest-ranked Proposer(s) to:
Assist HCPS in establishing stable and predictable costs for acquiring, configuring, deploying, supporting, and maintaining a sustainable refresh cycle for laptop and desktop computing devices used by students and employees. HCPS intends to award primary and secondary Contractors to support District requirements when differences in price, delivery, product availability, technical suitability, or service capability affect an order.
For purposes of this RFP, laptop and desktop devices include Windows laptops, Windows desktops, Chromebooks, all-in-one computers, and specialized configurations for instructional, administrative, CTE, engineering, creative, gaming, and other approved District programs. HCPS may purchase any combination of device categories during the Agreement term and does not guarantee a minimum quantity for any category. Specifications are for the most ordered configurations and a percent off non-standard devices and accessories must be included.
Dates(All times are listed as
EST
)
Broadcast Date
9/9/2026 4:00 PM EST
9/9/2026 4:00 PM EST
Question End Date
9/23/2026 12:00 PM EST
9/23/2026 12:00 PM EST
Sample Due Date
Due Date
10/7/2026 5:00 PM EST
10/7/2026 5:00 PM EST
Bid Opening Date
Question End Date Reminder Notification
2 Day(s)
2 Day(s)
Sample Due Date Reminder Notification
0 Day(s)
0 Day(s)
Due Date Reminder Notification
2 Day(s)
2 Day(s)
Pre-Bid Meetings
Total: 0
(All times are listed as
EST
)
| Date | Time | Mandatory | Location |
Shortlist Meeting
Total: 0
(All times are listed as
EST
)
| Date | Time | Location |
Documents
Total: 7
Quote/Bid
Quote/Bid Items
Additional Quote/Bid Items Fields
Quote/Bid Items
Total: 0
| # | Required | Group | Make | Model | Description | Quantity | Unit of Measure | Price/ Percent | Type |
Delivery Date
None
None
Required Files to be Uploaded by the Vendor
None
None
Shipping
None
None
Terms and Conditions
None
None
Include Shipping in Price of Items
No
No
Display Bid Tabulation to Vendors
No
No
Display Vendor Submissions to Vendors
No
No
View Vendor Submissions while Bid Solicitation is Active
No
No
Allow Options File to be Updated after Due Date
No
No
Allow Post Due Date Submission
No
No
Questions & Answers
Total: 3
| Question | Date Asked | Answer | Date Answered |
| Will there be a set up front purchase amount? and then as needed following? | 9/9/2026 4:22:26 PM | ||
| Can the vendor bid only on the ADP portion of the RFP and place a no bid on the device portion? | 9/9/2026 4:48:34 PM | ||
| As HCPS implements the device refresh cycles contemplated under this RFP, will the District also require services for the equipment being replaced, including trade-in, asset recovery, secure data sanitization/destruction, remarketing, electronics recycling, transportation, or final disposition? If so, will HCPS consider these services as an optional component of this solicitation, or will retired-device disposition be handled under a separate solicitation or existing contract? | 9/9/2026 4:54:58 PM |
Commodity Codes
Total: 26
| Code | Description |
| [967-28] | Computer Hardware and Software Manufacturing Services |
| [939-21] | Computers, Data Processing Equipment and Accessories (Not Word Processing Equipment), Maintenance and Repair |
| [984-23] | Computers, Micro, Rental or Lease |
| [984-26] | Computers, Mini and Mainframe, Rental or Lease |
| [204-54] | Microcomputers, Handheld, Laptop, and Notebook |
| [204-53] | Microcomputers, Desktop or Tower based |
| [204-55] | Microcomputers, Multi-Processor |
| [205-53] | Microcomputers, Desktop or Tower based, Environmentally Certified Products |
| [205-54] | Microcomputers, Handheld, Laptop, and Notebook, Environmentally Certified Products |
| [205-55] | Microcomputers, Multi-Processor, Environmentally Certified Products |
| [206-25] | Computer Systems, Digital |
| [918-28] | Computer Hardware Consulting |
| [918-30] | Computer Network Consulting |
| [939-21] | Computers, Data Processing Equipment and Accessories (Not Word Processing Equipment), Maintenance and Repair |
| [958-23] | Computer Management Services |
| [967-28] | Computer Hardware and Software Manufacturing Services |
| [984-30] | Computer Accessories (Not Otherwise Classified) Rental or Lease: CRT Holders, Forms Tractors, Wrist Supports, etc. |
| [203-91] | Tools, Computer, Environmentally Certified Products |
| [204-55] | Microcomputers, Multi-Processor |
| [204-82] | Printers, Microcomputer (Not Otherwise Classified) |
| [206-78] | Printers, Mainframe Computer (Not Otherwise Classified) |
| [917-67] | Maintenance and Repair, Computer Equipment, CIS |
| [917-68] | Maintenance and Repair, Computer Software, CIS |
| [967-37] | Electrical and Electronic Products (Incl. Computers and Peripherals) |
| [984-60] | Printers and Plotters, Computer (All Types), Rental or Lease |
| [985-74] | Software, Computer, Rental or Lease |
Publications
Total: 0
| Publication | Date |
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State Government of Florida
Bid Due: 11/16/2026
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