Work Uniforms

Location:	North Carolina
Posted:	May 6, 2026
Due:	Jun 3, 2026
Agency:	City of Winston-Salem
Type of Government:	State & Local
Category:	84 - Clothing, Individual Equipment, and Insignia
Solicitation No:	FB26232
Publication URL:	To access bid details, please log in.

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INVITATION FOR BIDS

WORK UNIFORMS

BIDS WILL BE OPENED

10:00 a.m., June 3, 2026

City/County Purchasing Department

City Hall Suite 324

101 North Main Street

Winston-Salem, NC 27101

ADVERTISEMENT FOR BIDS

WORK UNIFORMS

Pursuant to Section 143-129 of the General Statutes of North Carolina, sealed proposals endorsed Work

Uniforms to be furnished to the City of Winston-Salem will be received by the City/County Purchasing

Department in Suite 324, City Hall Building, 101 North Main Street, Winston-Salem, NC until 10:00

a.m., June 3, 2026, at which time they will be publicly opened and read.

Instructions for submitting bids and complete specifications may be obtained during regular office hours,

Monday – Friday, 8:00 a.m. to 5:00 p.m. at the same location, or by contacting TaWanna Gates via email

tawannag@cityofws.org or phone 336-747-6938. The City reserves the right to reject any or all

proposals.

The City reserves the right to reject any or all proposals.

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Work Uniforms

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Notice to Bidders

It is the policy of the City of Winston-Salem that an employee, officer, or agent of the City may not

participate in any manner in the bidding, awarding, or administering of contracts in which they, or a

member of their immediate family, their business partner, or any organization in which they serve as an

officer, director, trustee, or employee, have a financial interest.

The successful bidder must comply with all provisions of the Americans with Disabilities Act (ADA)

and all rules and regulations promulgated thereunder. By submitting a bid, the successful bidder agrees

to indemnify the City from and against all claims, suits, damages, costs, losses, and expenses in any

manner arising out of, or connected with, the failure of the Company, its subcontractors, agents,

successors, assigns, officers, or employees to comply with the provisions of the ADA or the rules and

regulations promulgated thereunder.

All bids must be firm and not subject to increase, unless specified within the provisions of this Invitation

for Bid (IFB) and mutually agreed upon by the City and the Bidder.

No special inducements will be considered that are not a part of the original bidding document.

City Rights and Options

The City, at its sole discretion, reserves the following rights:

• To supplement, amend, substitute or otherwise modify this IFB at any time

• To cancel this IFB with or without the substitution of another IFB

• To take any action affecting this IFB, this IFB process, or the items subject to this IFB that would

be in the best interests of the City

• To issue additional requests for information

Public Records

Any material submitted in response to this IFB will become a “public record” once the bidder’s

document(s) is opened and the bidder is determined to be a participant in the solicitation process and

shall be subject to public disclosure consistent with Chapter 132, North Carolina Statutes. Bidders must

claim any applicable exemptions to disclosure provided by law in their response to this IFB. Bidders

must identify materials to be protected and must state the reasons why such exclusion from public

disclosure is necessary and legal. The City reserves the right to make all final determination(s) of the

applicability of North Carolina General Statutes § 132-1.2, Confidential Information.

Familiarity with Laws and Ordinances

The submission of a bid on the items requested herein shall be considered as a representation that the

bidder is familiar with all federal, state, and local laws, ordinances, rules and regulations which affect

those engaged or employed in the provision of such services, or equipment used in the provision of such

services, or which in any way affects the conduct of the provision of such services; and no plea of

misunderstanding will be considered on account of ignorance thereof. If the bidder discovers any

provisions in the IFB documents that are contrary to or inconsistent with any law, ordinance, or

regulation, it shall be reported to the City in writing without delay.

The bidder agrees that in carrying out this contract, compliance will be maintained with all applicable

federal, state, and local laws, specifically including, without limitations, the Occupational Safety and

Health Act of 1970 and Section 1324A, the Immigration Reform and Control Act.

The bidder certifies that the bid is made in good faith and without collusion with any person bidding on

this contract or with any officer or employee of the City of Winston-Salem.

The undersigned further agrees, in connection with the performance of this contract, not to discriminate

against any employee or applicant for employment because of race, religion, color, gender, age,

handicap, political affiliation or national origin.

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Ethics Policy / Code of Conduct

The City of Winston-Salem has established guidelines for ethical standards of conduct for City

representatives and to provide guidance in determining what conduct is appropriate in particular cases.

City representatives should maintain high standards of personal integrity, truthfulness, honesty, and

fairness in carrying out public duties; avoid any improprieties in their roles as public servants including

the appearance of impropriety; and never use their position or power for improper personal gain. In

establishing an ethics policy, the City of Winston-Salem desires to protect the public against decisions

that are affected by undue influence, conflicts of interest, or any other violation of these policies as well

as promote and strengthen the confidence of the public in their governing body. For a complete review

of the City policy click the following link.

http://www.cityofws.org/Home/Departments/Purchasing/Articles/Bids

Equal Employment Opportunity / ADA

The contractor shall not discriminate against any employee or applicant for employment because of race,

creed, color, religion, national origin, political affiliation, gender, age or disability. The contractor shall

comply with all applicable laws and regulations regarding the American with Disabilities Act

(www.ADA.gov) as amended from time to time and all rules and regulations promulgated thereunder

and other laws and regulations pertaining to equal employment. The Contractor hereby agrees to

indemnify the owner from and against all claims, suits, damages, costs, losses and expenses in any

manner arising out of or connected with the failure of the contractor, its subcontractors, agents,

successors, assigns, officers or employees to comply with the provisions of the ADA or rules and

regulations promulgated thereunder. The contractor agrees to act affirmatively in its employment and

promotion practices, and in the general treatment of its employees.

Stimulation of the Local Economy

In an effort to stimulate the local economy, foster development and promote efficiency in the provision

of city services and the completion of various city projects, the City of Winston-Salem has undertaken

an initiative to strongly encourage all parties contracting with the City of Winston-Salem to evaluate

their internal operations and hiring practices and, where appropriate, to initiate efforts to stimulate the

local economy by hiring applicants and contractors from the Winston-Salem/Forsyth County Area and

by utilizing minority and women contractors and service providers. Such efforts to stimulate the local

economy may be accomplished by posting job vacancies with the North Carolina Employment Security

Commission, the Piedmont Triad Regional Council of Governments, and the Winston-Salem Urban

League; and utilizing the State of North Carolina Office for Historically Underutilized Business database

(https://www.ips.state.nc.us/IPS/vendor/SearchVendor.aspxt=hobtain) or other local resources such as

the City of Winston-Salem M/WBE Program to identify Winston-Salem/Forsyth County based

contractors and subcontractors. Stimulation of the local economy requires a collaborative effort of both

the public and private sector. The City is committed to taking reasonable steps to achieve said goal.

Iran Divestment Act

Contractor hereby certifies that it is not on the North Carolina State Treasurer’s list of persons

engaging in business activities in Iran, prepared pursuant to NCGS § G.S. 147-86.58, nor will

contractor utilize on this agreement any subcontractor on such list. This list, along with additional

information about the Iran Divestment Act, is available on the Treasurer’s Office site:

https://www.nctreasurer.com/inside-the-department/OpenGovernment/Pages/Iran-Divestment-Act-

Resources.aspx.

Divestment from Companies that Boycott Israel

Contractor hereby certifies that it is not on the North Carolina State Treasurer’s list of companies

engaged in a boycott of Israel in violation of NCGS 147-86.80 et. seq. and that it will not utilize on this

agreement any subcontractor on said list.”

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SPECIAL TERMS AND CONDITIONS

DETAILED SPECIFICATIONS:

Detailed specifications for the uniforms are included with the bid request. Bids to be submitted in

accordance with the specifications and these special terms and conditions, both of which require

doing all that is necessary, proper, or incidental to the furnishing of the uniforms identified herein.

All things not expressly stated in the specifications or special terms and conditions but involved

in carrying them out must be included in bidder’s proposal as though they were specifically

stated.

NOTICE TO BIDDERS:

All bids are subject to the provisions of the instructions to bidders, special terms and conditions specific

to this invitation for bids, the specifications, and general contract terms and conditions. The City

of Winston-Salem objects to and will not evaluate or consider any additional terms and conditions

submitted with a bidder response. This applies to any response appearing in or attached to the

document as part of the bidder’s response. DO NOT ATTACH ANY ADDITIONAL TERMS

AND CONDITIONS. By execution and delivery of a proposal, the bidder agrees that any

additional terms and conditions, whether submitted purposely or inadvertently, shall have no

force or effect. It shall be the bidder’s responsibility to read this entire document, review all

enclosures and attachments, and comply with all requirements specified herein.

The bidder is cautioned that the requirements of this bid can be altered only by written addendum

and that verbal communications from whatever source are of no effect.

EXCEPTIONS TO SPECIFICATIONS:

In the event that clarifications or changes to bid specifications are necessary, changes will be

made by written addendum. In all cases uniforms must be furnished as requested, and where

brand names are used, consider the term "or equal" to follow. Such references are not intended

to be restrictive and comparable products of other manufacturers will be considered. However,

written approval for any proposed substitution or change in specifications must be obtained

by bidder prior to the close of bids.

Any request for an approved equal, change in specification or protest of specifications must be

fully supported with technical data, test results, or other pertinent information and evidence that

the substitute offered is equal to, or better than, the specification requirement. The bidder shall

not construe this paragraph as inviting deviation or implying that any deviation will be

acceptable.

Bidder’s failure to request exceptions to specifications or approved equals as stated above will

be interpreted as the bidders’ intent to comply fully with the requirements as written. Conditional

or qualified bids shall be subject to rejection in whole or in part.

The City of Winston-Salem reserves the right to postpone bid openings for its own convenience.

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GENERAL REQUIREMENTS:

The uniforms furnished shall be new and unused and the manufacturer's latest listed and published stock

model, or models which meet all the applicable requirements of these specifications.

BIDDERS SUBMITTALS:

Bidder must furnish all information requested herein including descriptive literature (when requested)

and/or complete specifications covering the items offered. Reference to literature submitted with

a previous bid will not satisfy this provision. Bids which do not comply with these requirements

will be subject to rejection. All documents submitted should bear the name of the bidder.

EXPENSES INCURRED IN PREPARING BID:

The City of Winston-Salem accepts no responsibility for any expense incurred by the bidder in the

preparation and presentation of a bid. Such expenses shall be borne exclusively by the bidder.

CONTRACT/AWARD:

Pursuant to the laws governing public contracts in North Carolina, the successful bidder’s/vendor’s

response to this invitation for bid and proposals and any addenda thereto, plus the City’s issuance

of a City of Winston-Salem purchase order for the proposed goods and/or services shall constitute

a binding contract.

PURCHASE OF ADDITIONAL ITEMS:

Subject to the successful bidder’s acceptance, the City reserves the option to purchase additional items

as specified herein at the price bid and awarded in this invitation for bid and proposal within one

(1) year or as stated in the specifications from bid opening date. This bid may also be utilized by

other entities per N.C.G.S. to piggyback at the sole discretion of the vendor.

INDEMNIFICATION:

The bidder/vendor covenants to save, defend, keep harmless, and indemnify the City of Winston-

Salem and all of its officers, departments, agencies, agents, and employees from and against all

claims, loss, damage, injury, fines, penalties and cost - including court costs and attorney's fees,

charges, liability, and exposure, however, caused resulting from, arising out of, or in any way

connected with the bidder’s/vendor’s negligent performance or nonperformance of the terms of

the contract.

VENDOR SUPPORT/SERVICE AND PARTS (where it applies):

The vendor and/or manufacturer bidding on these specifications must have the ability to provide repair

parts and technical service in the form of a service representative, including the maximum time

from receipt of notice to arrival of parts or the service representative. The manufacturer, whether

they are the vendor or not must be satisfactory to the City of Winston-Salem from the standpoint

of experience, reliability, and demonstrated ability to manufacture equipment comparable as to

size and type as that required by the specifications and shall have manufactured and/or sold

equipment of the size and type specified which has operated satisfactorily in the field for a

minimum of one year. The City of Winston-Salem reserves the right to reject bids from vendors

that have failed to perform satisfactory under previous contracts with the City of Winston-Salem

and/or vendors that cannot produce satisfactory evidence that they can furnish promptly all spare

parts needed for ordinary service and repair of the equipment herein specified.

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number:	FB26232
Bid Title:	Work Uniforms
Category:	Formal Bids
Status:	Open

Work Uniforms

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See also