Final Proposal for office space in Jacksonville

STATE OF NORTH CAROLINA
Department of Administration
State Property Office - Leasing Section
Final Proposal #: 67-OW-1-FINAL
DEPARTMENT OF HEALTH AND HUMAN SERVICES
EMPLOYMENT AND INDEPENDENCE FOR PEOPLE WITH
DISABILITIES
FINAL PROPOSER'S CONFERENCE FOR PROPOSERS
meeting March 19, 2026 at 2:00 PM
(Microsoft TEAMS)
FINAL PRICE PROPOSAL SUBMISSION DEADLINE:
March 26, 2026 at 4:00 PM ET
Direct all inquiries concerning this Final Proposal to:
Drew Middleton
NC Department of Health and Human Services
919-630-6334
Drew.Middleton@dhhs.nc.gov
eVP Final Proposal Form

NOTE TO PROPOSER
ELECTRONIC RESPONSES ONLY WILL BE ACCEPTED FOR THIS
SOLICITATION
IN ORDER TO BE CONSIDERED, YOUR FINAL PROPOSAL SHALL BE SUBMITTED IN STRICT
ACCORDANCE WITH THESE INSTRUCTIONS PRIOR TO THE ADVERTISED CUT-OFF TIME.
BY 4:00 PM EST, March 26, 2024.
ALL PROPOSALS SHALL BE SUBMITTED ELECTRONICALLY VIA THE NORTH
CAROLINA EPROCUREMENT ELECTRONIC VENDOR PORTAL (eVP).
BID No: 67-OW-1-FINAL
The Vendor Training | NC eProcurement page includes online training videos and a link to Viewing and
Responding to Solicitations in eVP. eVP has a file size limitation of 125MBs. If the proposal exceeds
125MBs, the proposal or space plans should be split into multiple files. Proposers are to use the following
naming standard when submitting proposals:
[67-OW-FINAL]-[PROPOSER NAME] (ex. SPO-39-509-FINAL-BAKER-LLC)
Online registration and other purchasing information are available at the following website:
https://evp.nc.gov/.
NOTE: Failure to submit a proposal in strict accordance with these instructions may constitute sufficient
cause to reject the vendor's proposal(s).
PROPOSALS MAILED, E-MAILED, OR HAND-DELIVERED TO THE DEPARTMENT
OF ADMINISTRATION BUILDING WILL NOT BE ACCEPTED AND SHALL NOT BE
CONSIDERED.
Following the selection of any proposal and its placement on the Council of State Agenda by the State Property
Office, there shall be no further negotiations with those who presented proposals that were not selected for the
Agenda.
eVP Final Proposal Form

Page 1 of 2
NC DEPARTMENT OF HEALTH AND HUMAN SERVICES
DEIPD
APPROXIMATELY 5,183 NET SQUARE FEET
The following final per-square-foot price proposal is based on all specifications (PO-27, PO-28), floor plans, and repair lists
received from the State of North Carolina and includes but is not limited to all full-height partitions, demolition, and up-
fitting costs; building and grounds maintenance; taxes; insurance; and other building operational costs. Proposers can choose
whether to include full services. The following full-service factors will be added to the proposals not including these services
for comparison purposes: utilities - $1.50 sq. ft., janitorial service - $1.00 sq. ft., and water/sewer - $0.17 sq. ft. Rental for
each year of term and renewal periods may include escalations but there must be a cap on any percentage increases.
Throughout the State's tenancy space must be free of hazardous asbestos and hazardous lead paint.
Lessor
Building Address:
__________ term for approximately ______________ square feet
EFFECTIVE DATE:
INCLUDED (check all that apply): Utilities Janitorial Services Water/Sewer
Year One ______________________________ per sq. ft. _________________________ per year
Year Two ______________________________ per sq. ft. _________________________ per year
Year Three ____________________________ per sq. ft. _________________________ per year
Year Four ____________________________ per sq. ft. _________________________ per year
Year Five ____________________________ per sq. ft. _________________________ per year
Year Six ______________________________ per sq. ft. _________________________ per year
Year Seven ____________________________ per sq. ft. _________________________ per year
Year Eight ____________________________ per sq. ft. _________________________ per year
Year Nine ____________________________ per sq. ft. _________________________ per year
Year Ten ____________________________ per sq. ft. _________________________ per year
Number and Length of Renewal Options: ___________________________________________
If additional renewals are offered, please specify details on the following page.
Parking
The State requires a paved parking area. Please indicate the total number of parking spaces included in the lease at no cost
to the State.
Employee spaces: ____ Clientele spaces: ____ State Car spaces: _____ Total spaces:
The State reserves the right to reject this proposal for any reason it deems warranted.
Signature: __________________________________ Proposer _______________________ Date _______________
Describe any deviations from the State of North Carolina specifications PO-27 and PO-28 and make any comments on the
next page. Space must be free of hazardous asbestos and hazardous lead paint.
eVP Final Proposal Form
Last update November 2023

Page 2 of 2
NC DEPARTMENT OF HEALTH AND HUMAN SERVICES
DEIPD
INCLUDED (check all that apply): Utilities Janitorial Services Water/Sewer
Renewal Option: 1
Year One ______________________________ per sq. ft. _________________________ per year
Year Two ______________________________ per sq. ft. _________________________ per year
Year Three ____________________________ per sq. ft. _________________________ per year
Year Four ____________________________ per sq. ft. _________________________ per year
Year Five ____________________________ per sq. ft. _________________________ per year
Year Six ______________________________ per sq. ft. _________________________ per year
Year Seven ___________________________ per sq. ft. _________________________ per year
Year Eight ____________________________ per sq. ft. _________________________ per year
Year Nine ____________________________ per sq. ft. _________________________ per year
Year Ten ____________________________ per sq. ft. _________________________ per year
Renewal Option: 2
Year One ______________________________ per sq. ft. _________________________ per year
Year Two ______________________________ per sq. ft. _________________________ per year
Year Three ____________________________ per sq. ft. _________________________ per year
Year Four ____________________________ per sq. ft. _________________________ per year
Year Five ____________________________ per sq. ft. _________________________ per year
Year Six ______________________________ per sq. ft. _________________________ per year
Year Seven ___________________________ per sq. ft. _________________________ per year
Year Eight ____________________________ per sq. ft. _________________________ per year
Year Nine ____________________________ per sq. ft. _________________________ per year
Year Ten ____________________________ per sq. ft. _________________________ per year
The State reserves the right to reject this proposal for any reason it deems warranted.
Signature: __________________________________ Proposer _______________________ Date _______________
Describe any deviations from the State of North Carolina specifications PO-27 and PO-28 and make any comments in the
space below or on a separate page. Space must be free of hazardous asbestos and hazardous lead paint.
eVP Final Proposal Form

Page 3 of 3
SUBJECT: File 61-OW-1 Notification of a Proposer's Meeting scheduled for 2:00 p.m., Thursday, March 19, 2026
pursuant to the NC Health and Human Services advertisement for 5,183 square feet of office space.
Dear Proposer:
Please be advised that a Proposer's Tele-Meeting is scheduled for 2:00 P.M.EST, Thursday, March 19, 2026, via
Microsoft TEAMS teleconference. The purpose of the tele-meeting is to allow you a final opportunity to ask any
questions you may have related to the specifications provided, as well as the process for providing the facilities required
by the NC DHHS. Representatives from the State Property Office and DHHS will be available to answer questions.
At the conclusion of the question-and-answer session, you will be asked to provide your final best price proposal. Your
proposal must be submitted through the North Carolina eProcurement Electronic Vendor Portal (eVP) is the same process
used for your initial proposal using the attached "Final Proposal Form". All final proposals must be submitted by 4:00
p.m., Thursday, March 26, 2026. Upon completion of this form and submission to the eVP system, no additional price
negotiations will occur related to this proposal process. We will evaluate your final proposal and make a final decision as
quickly as possible as to a recommendation.
Review your proposal to ensure that all the program's needs can be met prior to the proposer's tele-meeting. Each proposer
is responsible for space planning such that in the State's opinion, the agency's program needs are adequately addressed.
NOTE: In lieu of the Proposer or its agent participating in the Proposers' tele-meeting, the proposer must submit the Final
Cost Proposal by the final eVP cutoff as instructed above. It is the Proposer's responsibility to ensure the final proposal is
submitted by the cutoff.
Please notify me at the State Property Office as soon as possible of any special needs (interpreter, alternate format
materials, listening device etc.) or reasonable accommodation that will be required to enable you to participate in this tele-
meeting.
Feel free to contact me if any questions or comments arise regarding the specifications or any other aspect of the
procurement process prior to the Proposer's Meeting. My phone contact: 984-236-0286, email:
allen.meadows@doa.nc.gov
We thank you again for participating in this process and we look forward to seeing you at the Proposer's Meeting.
eVP Final Proposal Form