Dutchman Creek Park and Cedar Grove Park Picnic Pavilion Projects

1. OVERVIEW

Dutchman Creek Park located at 4750 Fish Factory Road, Southport, NC 28461 and Cedar Grove Park located at 700 Grove Trail SW, Supply, NC  28462 are established parks within the Brunswick County Parks and Recreation system. Pursuant to N.C.G.S. § 143-129, Brunswick County is soliciting bids to add a new picnic pavilion adjacent to the playground structures at each park. Each picnic pavilion must meet or exceed the minimum specifications set forth below.

Any changes to the specifications herein will be made in the form of an Addendum to this Invitation to Bid and will be supplied to all known prospective bidders and posted on the Brunswick County website. Notwithstanding the foregoing, bidders will be responsible for ensuring that they have all addenda. Brunswick County may negotiate and refine final specifications with the selected bidder.

Picnic Pavilions Minimum Specifications

Description:  A medium-sized metal picnic shelter to hold a capacity of approximately 15 to 30 people.

• Metal picnic shelter.
• Standard rectangular with Gable or vaulted roof.
• Expected dimensions in the range of 20’ x 24’.
• Poured on-site 4” thick concrete pad. The concrete pad dimensions shall extend 1’ beyond the roof overhang.
• Installation of shelter and concrete to grade.
• Detailed product specifications and warranty information - with color photos.
• Anticipated project timeline for completion of work from Notice to Proceed.
• Minor grading as necessary to maintain positive drainage.
• Contractor shall be responsible for all permitting and inspections.

1. SITE VISIT

Individual inspection of the proposed installation sites is allowed only during open park  hours (8:00 am ET to 10:00 pm ET).

1. BID DEADLINE AND SUBMISSION REQUIREMENTS

All  bids must be received by Brunswick County no later than May 1, 2025 at 5:00 pm ET.

Bidders are hereby notified that they must have proper licenses as required under state laws governing their respective trades. General Contractors are notified that, if applicable, Chapter 87, General Statutes of North Carolina, will be observed in receiving and awarding contracts. Bidders must submit proof of all required licenses with the submitted bid.

• The bid title and due date and time.
• A cover letter/letter of intent on bidder’s letterhead, signed by an authorized representative of bidder, expressly agreeing to Brunswick County’s terms and conditions contained in this Invitation to Bid and its attachments.
• The bidder’s name or company name, address, and telephone number.
• The name, address, and telephone number of company representatives with the authority to answer questions or provide clarification regarding the bid’s contents.
• A detailed Bid Proposal Form in substantially the form attached hereto and incorporated herein by reference.
• Detailed product specifications and warranty information - with color photos.
• Anticipated project timeline for completion of work from Notice to Proceed.
• Any assistance requirements from Brunswick County.
• A detailed company description and history, including the areas of expertise related to the project.
• The name and telephone number of a contract person for at least three (3) references.
• Certificate of Insurance as evidence that bidder meets the County’s Minimum Insurance Requirements attached hereto.

Bidders shall provide documentation sufficient to clearly demonstrate that their company meets or exceeds the requirements set forth in this Invitation to Bid. Failure to provide such documentation may result in the bid being deemed non-responsive.

In addition to the foregoing, Brunswick County reserves the right to request financial information for any bidder, in order to support the viability of the bidder.

Bidders are notified that Chapter 143, General Statutes of North Carolina and the “Brunswick County Minority Business Enterprise Policy” (MBE), will be observed in receiving and awarding general contracts.   Brunswick County requires bidders that are not self-performing 100% of the total value of the work to verify that they have contacted MBE subcontractors whose work on the project would represent at least ten percent (10%) of the total value of work.

Mail: Brunswick County Parks and Recreation
20 Referendum Drive
P.O. Box 249
Bolivia, North Carolina 28422

Hand Delivery:        Brunswick County Parks and Recreation
Building G
20 Referendum Drive
Bolivia, North Carolina 28422

Fax:                         (910) 253-2684

Email:aaron.perkins@brunswickcountync.gov

Bids must be received no later than May 1, 2025 at 5:00 pm ET. Brunswick County will not be responsible for the failure of any mail or delivery service to deliver a bid prior to the stated date and time. Regardless of the manner of submission, any bid received after the stated date and time will not be considered. Incomplete bids or bids inconsistent with the required format may be disqualified from consideration.