BL-0154 Country Club Drive RFLOI
| Location: | North Carolina |
|---|---|
| Posted: | May 6, 2026 |
| Due: | May 29, 2026 |
| Agency: | County of Pender |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
| Bid Title: |
BL-0154 Country Club Drive RFLOI
|
| Category: | General Bids |
| Status: | Open |
|
Attachment Preview
Pender County
Planning and Community Development
Planning Division
805 S. Walker Street
PO Box 1519
Burgaw, NC 28425
Phone: 910-259-1202
Fax: 910-259-1295
www.pendercountync.gov
Advertised: Date
Pender County Government
REQUEST for LETTERS of INTEREST (RFLOI)
CONTRACT TYPE – PE / DESIGN
TITLE: BL-0154 Country Club Multi-use Path Design Project
ISSUE DATE: April 15, 2026
SUBMITTAL DEADLINE: May 29, 2026
ISSUING AGENCY: Pender County Government
SYNOPSIS
This contract shall be partially reimbursed with Federal-aid funding through the North
Carolina Department of Transportation (hereinafter referred to as the Department).
The solicitation, selection, and negotiation of a contract shall be conducted in
accordance with all Department requirements and guidelines.
The primary firm shall be pre-qualified by the Department to perform any combination
of the Discipline Codes listed below for Pender County. Discipline Codes required are:
Work Code #
316
199
032
70
168
192
193
270
155
Work Code Description
Multi-Use Trail Design, Survey & Layout
Route Location Surveys
Categorical Exclusions / Minimum Criteria Determination Checklist
Erosion and Sediment Control Design
ROW Project Management (May be required)
Right of Way Appraisals (May be required)
Right of Way Negotiators (May be required)
Utility Coordination
Pavement Marking Plans
WORK CODES for each primary consultant firm(s) SHALL be listed on the respective
RS-2 FORMS (see section ‘SUBMISSION ORGANIZATION AND INFORMATION
REQUIREMENTS’).
This RFLOI is to solicit responses (LETTERS of INTEREST, or LOIs) from qualified firms to
provide professional consulting services to:
Provide comprehensive survey, design, environmental documentation, and permitting
for BL-0154 Country Club Multi-use Path Design Project. Design for the construction of
approximately 3.9 miles of 10’-12’ wide concrete multi-use path, asphalt driveway
connections, and curb ramps along the north side on Country Club Drive from Sloop
Point Loop Road, across US-17 to N. St. Johns Church Road/Topsail High School. The
project also includes pedestrian crossings at US-17. The selected firm will report
directly to Pender County. The selected firm will provide contract administration and
ensure that all work is performed in accordance with the contract requirements.
Electronic LOIs should be submitted in .pdf format using software such as Adobe, CutePDF
PDF Writer, Docudesk deskPDF, etc.
LOIs SHALL be received ELECTRONICALLY, BY MAIL, or HAND-DELIVERY no later than
2:00 PM, May 29, 2026.
The address for electronic deliveries is: vnorris@pendercountync.gov
The address for mailings is:
Pender County Government
Planning & Community Development
Attn: Virginia Norris
805 S. Walker Street
Burgaw, NC 28425
The address for hand-deliveries is:
Pender County Government
Planning & Community Development
Attn: Virginia Norris
805 S. Walker Street
Burgaw, NC 28425
LOIs received after this deadline will not be considered.
Except as provided below any firm wishing to be considered must be properly registered with the
Office of the Secretary of State and with the North Carolina Board of Examiners for Engineers and
Surveyors. Any firm proposing to use corporate subsidiaries or subcontractors must include a
statement that these companies are properly registered with the North Carolina Board of
Examiners for Engineers and Surveyors and/or the NC Board for Licensing of Geologists. The
Engineers performing the work and in responsible charge of the work must be registered
Professional Engineers in the State of North Carolina and must have a good ethical and
professional standing. It will be the responsibility of the selected private firm to verify the
registration of any corporate subsidiary or subcontractor prior to submitting a Letter of Interest.
Firms which are not providing engineering services need not be registered with the North Carolina
Board of Examiners for Engineers and Surveyors. Some of the services being solicited may not
require a license. It is the responsibility of each firm to adhere to all laws of the State of North
Carolina.
The firm must have the financial ability to undertake the work and assume the liability. The selected
firm(s) will be required to furnish proof of Professional Liability insurance coverage at the minimum
amount of $1,000,000.00. The firm(s) must have an adequate accounting system to identify costs
chargeable to the project.
PE / DESIGN
SCOPE OF WORK
Pender County Government is soliciting proposals for the services of a firm/team for the
following contract scope of work:
Design for the construction of approximately 3.9 miles of 10’-12’ wide concrete multi-
use path, asphalt driveway connections, and curb ramps along the north side on
Country Club Drive from Sloop Point Loop Road, across US-17 to N. St. Johns Church
Road/Topsail High School. The project also includes pedestrian crossings at US-17.
Project Overview
This project involves the design for the construction of approximately 3.9 miles of 10- to
12-foot-wide concrete multi-use path along the north side of Country Club Drive, extending
from Sloop Point Loop Road, crossing US-17, and continuing to N. St. Johns Church
Road/Topsail High School. The project will enhance pedestrian and bicycle connectivity
within the corridor and improve safety at key crossings, particularly at US-17.
1. Preliminary Engineering and Data Collection
The design team will perform field investigations and data collection to support design
development, including:
• Topographic and boundary survey of the proposed alignment.
• Utility mapping and coordination with all utility providers.
• Environmental screening to identify potential impacts to wetlands, streams, and
other sensitive areas.
• Review of existing right-of-way (ROW) and property ownership.
• Traffic and pedestrian data collection at key intersections, especially the US-17
crossing.
2. Design Development
The consultant will prepare design plans in accordance with NCDOT standards, ADA
accessibility requirements, and local jurisdictional guidelines. The design will include:
• Horizontal and vertical alignment for the multi-use path.
• Typical sections for 10’ and 12’ wide path segments.
• Structural design of curb ramps, driveway crossings, and retaining walls (as
needed).
• Design of asphalt driveway tie-ins and restoration of disturbed areas.
• Curb ramps and detectable warning surfaces compliant with ADA and PROWAG.
• Drainage analysis and design of culverts, inlets, and ditches for proper runoff
management.
• Pavement design recommendations for both paths and asphalt connections.
3. Pedestrian Crossing Design at US-17
A critical element of this project will be the design of a safe pedestrian crossing at US-17,
which may include:
• Evaluation of existing conditions and safety considerations.
• Coordination with NCDOT for appropriate crossing treatments.
• Design of high-visibility crosswalks, pedestrian signals, and/or median
modifications as warranted.
• ADA-compliant curb ramps and approach grading.
• Signal timing modifications, if applicable.
4. Coordination and Permitting
The design team will coordinate with the following entities:
• NCDOT – for encroachment agreements, crossing approvals, and design
conformance.
• Local government agencies – for ordinance and design compliance.
• Utilities – for relocation or protection plans.
• Environmental agencies – for any required permits (e.g., USACE, DEQ, FEMA
floodplain coordination).
5. Right-of-Way and Easement Support
Provide mapping and descriptions for any temporary construction easements or
permanent easements required for the project. Assist the client with ROW acquisition
coordination and documentation.
6. Construction Documents
Prepare final construction drawings, technical specifications, and cost estimates suitable
for bidding. Deliverables will include:
• Plan and profile sheets.
• Cross sections.
• Erosion and sediment control plans.
• Traffic control and staging plans.
• Signing and pavement marking layouts.
• Quantities and opinion of probable construction cost (OPCC).
7. Public Involvement and Stakeholder Coordination
Support community outreach efforts as requested, including preparation of exhibits for
public meetings, presentations to local boards, and responses to stakeholder feedback.
8. Deliverables
• Preliminary (30%), Intermediate (65%), and Final (100%) design submittals.
• Right-of-way plans and easement documents.
• Construction-ready plan set in CAD and PDF formats.
• Engineer’s cost estimate.
• Final technical memorandum summarizing design assumptions and decisions.
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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