Tree Canopy Expansion and Irrigation
| Location: | Washington |
|---|---|
| Posted: | May 6, 2026 |
| Due: | May 20, 2026 |
| Agency: | City of Redmond |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | IFB 10904-26 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
IFB 10904-26
|
| Bid Title: |
Tree Canopy Expansion and Irrigation
|
| Category: | Bidding & Contracting Opportunities |
| Status: | Open |
|
Attachment Preview
City of Redmond, Washington
Purchasing Division, M/S: 3NFN
15670 NE 85th Street
PO Box 97010
Redmond, WA 98073-9710
IFB 10904-26
Invitation For Bid
Tree Canopy Expansion and Irrigation
The City is soliciting bids from licensed contractors to provide labor and material to complete
tree canopy expansion and install temporary irrigation system across three (3) city sites.
Posting Date: May 6, 2026
Optional Pre-Bid Meeting: May 13, 2026 at 9:30 AM (PST)
Bids Due: May 20, 2026 at 2:00 PM (PST)
The City of Redmond, Washington requests interested parties to submit sealed bids for the above
referenced Invitation For Bid (IFB).
Background
The City of Redmond, WA is a suburb of Seattle and hub for residential and employment growth due to its
strong technology business sector. The City encompasses an area of over 17 square miles and is located
less than 20 miles east of downtown Seattle. The City has three urban growth centers in Downtown,
Overlake, and Marymoor, which are expected to grow significantly in the next 25 years. Redmond’s park
system consists of 37 developed and 10 undeveloped parks on over 1,358 acres and 39 miles of developed
trails. The City is interested in contracting with qualified licensed contractors to support tree canopy
expansion and temporary Irrigation and provide three (3) years of maintenance on a total of 40,000 sf of
property at three separate work sites in Redmond, WA.
Scope of Work
Provide labor and materials to complete site preparation, plant trees and/or shrubs per detail, install a
temporary irrigation system or seasonal watering as specified per site, and provide three (3) years of
maintenance on a total of 40,000 sf of property at three separate work sites in Redmond, WA.
All project work areas are to be left in clean condition prior to final inspection and acceptance. Removal
and disposal of any scrap material is to be done in compliance with all local and federal laws and
requirements. This work is subject to the prevailing wage requirements of the State of Washington.
IFB 10904-26 – Tree Canopy Expansion and Irrigation
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Contractor is required to follow all applicable OSHA safety standards for this type of work. The complete
Scope of Work for this project is included as Attachment A and the Site Maps are included as Attachment B.
The City may reduce the number of locations based on the available budget.
The City intends to award this work to one contractor.
Subcontracting:
Subcontracting is permitted for the seasonal manual watering. Upon award, the selected Contractor shall
provide the names of all subcontractors with whom the Contractor will directly subcontract for performance
of the work and the projected value of that work, subject to the provisions of the contract and RCW
39.06.020. The Contractor shall not substitute a listed subcontractor without written permission of the City.
If a listed subcontractor is unable to comply with any requirements of the contract, the Contractor may be
required to replace the subcontractor with an acceptable subcontractor.
Equipment and supplies:
Contractor will provide all personnel, mobile equipment, supplies and transportation necessary to perform
these services.
Notice regarding site visits:
If your staff visits the site to prepare proposals/reports, please stay on public streets. Do not enter private
property.
Working site conditions:
• Per standard City construction processes:
o Monitoring for potential cultural resources may occur during the installation project. Monitors are
permitted to temporarily halt work if cultural artifacts are observed and would coordinate with
the appropriate agencies as needed. Monitoring activities should not impede the overall
progress of the selected Contractor, though may impact portions of the project area.
• Public restrooms are available at Idylwood Park and Hartman Park during park hours.
• Storage of materials, equipment, and supplies can be accommodated at or near both work sites. If
used, site security would be the responsibility of the Contractor.
• This is a public facility, and safety must be a priority.
o Speed on the access road/trail shall be limited to 10mph
o Always yield to pedestrians when using the defined access route to work sites
o Use spotters or flaggers to warn pedestrians of work activities; contract activities must yield to all
trail or park use
o The access routes must remain open at all times; infrequent, brief closures can occur to perform
defined work, such as moving equipment or materials
• All work must occur Monday through Friday, between the hours of 7am and 4pm.
• At the end of each workday, the site shall be left in a safe condition with the work sites and access
areas clean of debris.
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Term
This contract will be awarded for one (3) years, from July 1, 2026 to September 1, 2029. The City reserves
the right to cancel this contract at any time, upon thirty (30) days written notice to the selected Contractor.
Please provide a work schedule with your bid to allow for adequate notification and staff scheduling during
the performance of this work. The work schedule is to include all proposed major milestones. Actual work
schedule shall be confirmed at the time of order placement.
The Contractor and any of its subcontractors will be required to pay, at a minimum, the applicable
prevailing wage rates, in accordance with RCW 39.12. The prevailing wage rates which are in effect on the
bid due date shall remain firm throughout the first twelve (12) months of the contract. The Contractor may
request an annual price adjustment, to recognize and follow the most recently promulgated increases in
prevailing wages. Contractor shall notify the City in writing at least thirty (30) days prior to any proposed
price adjustment.
Optional Pre-Bid Meeting
9:30 AM (local time) on Wednesday, May 13, 2026. An optional pre-bid meeting to view each site will
be held at 9:30 AM on Wednesday, May 13, 2026. All interested parties must register in advance so that we
can plan accordingly. Please contact Katia Matuzova via email at kimatuzova@redmond.gov to RSVP.
Location route and schedule to be sent participants prior to pre-bid meeting. Bidders may ask questions or
receive clarification on any portion of this IFB during this pre-bid meeting with City staff.
Proposed Timeline
The following table outlines the anticipated schedule for this IFB process. The City reserves the right to
modify or reschedule milestones as necessary.
Item
IFB Announced
Optional Pre-Bid Meeting
Bids Due
Selection of Contractor
Main Task Order Timeframe
Date
May 6, 2026
May 13, 2026 at 9:30 AM (PST)
May 20, 2026 at 2:00 PM (PST)
May 2026
July 2026 – September 2029
Bid Due Date/Time
2:00 PM (local time) on Wednesday, May 20, 2026. The City of Redmond – Purchasing Division must
receive bids no later than said date and time. Bids received after such time will be returned unopened.
Bid Submittal Procedures
City of Redmond now utilizes DocuSign for the electronic submittal of bids and proposals. This service is
free of charge for bidders and does not require that a bidder have a DocuSign account to complete the
signature process. Please refer to the instructions shared in the online posting for this IFB on
www.redmond.gov/bids for step-by-step instructions for submitting a proposal.
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The City of Redmond must receive electronically submitted bids no later than said date and time.
Responses received after such time will be returned unopened. By submitting a bid, respondents
acknowledge their satisfaction as to the size, scope and location of the work to be performed.
Bid Requirements & Format
All costs for developing responses to this IFB are the obligation of the bidder and are not chargeable to the
City. The bidder must bear all costs associated with the preparation of the bid and of any oral presentation
requested by the City. All responses will become property of the City and will not be returned. Bids must
include all information requested and meet all specifications and requirements outlined in this IFB. Bids will
be evaluated based upon the information submitted.
A complete response will include the following:
1. Bidders must complete and return Attachment C, Bid Submittal Sheet.
a. Bids must include a list of references (including project name, contact name, and telephone
number/email address) of at least three (3) customer operations of similar scope and size,
current or completed within the last six (6) months. The City reserves the right to contact
references without prior notification.
b. Bids must be made in the official name of the firm or individual under which business is
conducted (showing official business address) and must be signed by a person duly
authorized to legally bind the person, partnership, company, or corporation submitting the
proposal.
c. Bids must acknowledge that the successful bidder understands and agrees to obtain a City of
Redmond business license as a requirement for performing these services. A Redmond
business license is required prior to performing any work, and Contractor must maintain the
business license in good standing throughout the term of its agreement with the City. A
Redmond business license application can be found at:
http://www.redmond.gov/BusinessLicense.
d. Bids must acknowledge the number of calendar days the bid shall be valid (the City’s
minimum number of days is 60).
The City of Redmond is an active member of the King County Directors Association (KCDA) and several
other joint purchasing entities and would be eligible to seek access to any and all price considerations,
terms and conditions outlined in master agreements formed by one of these agencies. If a proposal is
based on any of these pricing agreements/arrangements it shall be the responsibility of the bidder to
identify such. It is requested that the City be contacted prior to bid submission if beneficial pricing may be
achieved by the City via access to an existing contract with one of these agencies.
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Selection & Award
The City intends to award this contract to the bidder who provides the lowest responsible, responsive bid
that, in the opinion of the City, meets all specification criteria. Upon selection of a Contractor, the City will
issue a purchase order to procure the identified labor and materials specified in Attachment A, Scope of
Work.
During evaluation, the City may consider the following:
• References – history of errors and omissions via reference checks
• Ability to meet contract deadlines
• Responsiveness to solicitation requirements
• Compliance with statutes and rules relating to contracts or services
• Strength and stability of the company
• Technical experience and strength
The City reserves the right to reject any or all bids and to waive any irregularities or information in the
evaluation process. The final decision is the sole decision of the City and respondents to this request have
no appeal rights or procedures guaranteed to them. The City reserves the right to conduct any necessary
interviews before final award. The City has the option not to award a contract at the end of this process.
Upon award, Contractor shall provide a list of key personnel assigned to supervise or work on the City’s
contracted sites and identify staff name, job title, licenses/certificates, and years of experience. The City’s
Project Administrator is to be notified in writing of any changes through the course of the project.
Terms and Conditions
The City reserves the right to amend terms of this IFB to circulate various addenda, or to withdraw the IFB at
any time, regardless of how much time and effort firms may have spent on their responses. Terms of the
agreement are outlined in this solicitation and include the following documents, which are incorporated
herein by this reference:
• IFB 10904-26 Tree Canopy Expansion and Irrigation
• Attachment A, Scope of Work
• Attachment B, Sites Map
• Attachment C, Bid Submittal Sheet
• Attachment D, City of Redmond Standard Terms and Conditions
• Attachment E, Payment and Performance Bonds
Any forthcoming purchase order will be in accordance with City of Redmond Standard Terms and
Conditions (Attachment D) and the requirements of this solicitation. No changes or deviations from the
terms set forth in this document are permitted without the prior approval of the City.
IFB 10904-26 – Tree Canopy Expansion and Irrigation
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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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See also
...SCDRFP26104: 2026 UCF Tree Procurement Snohomish Conservation District (SCD) requires up to 2,000... ...
Snohomish Conservation District
Bid Due: 6/17/2026
...Bid Number: IFB 10904-26-R Bid Title: Tree Canopy Expansion and Irrigation RE-BID Category... ...
City of Redmond
Bid Due: 6/12/2026
* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only for convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.