Annual On-Site Drug/Alcohol Testing

Location:	New York
Posted:	Aug 14, 2026
Due:	Aug 28, 2026
Agency:	Monroe County Water Authority
Type of Government:	State & Local
Category:	Q - Medical Services
Publication URL:	To access bid details, please log in.

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REQUEST FOR

QUALIFICATIONS & PROPOSALS

Monroe County

Water Authority

Annual On Site Drug/Alcohol Testing

Request for Qualifications and Proposals

Annual On Site Drug/Alcohol Testing

Page 2

SECTION 1 - INVITATION TO PARTICIPATE

1.1 Purpose

The Monroe County Water Authority (the Authority) is issuing this Request for

Qualifications/Proposals (RFQ/RFP) from qualified firms experienced in drug and

alcohol testing.

In addition, random Department of Transportation CDL drug/alcohol testing in

accordance with MCWA CDL policy, may be at the location of the organization.

SECTION 2 – OBJECTIVE

The Authority desires to enter into a three (3) year contract with the option to extend

on a year to year basis for up to two additional years, if mutually agreeable.

SECTION 3 – BACKGROUND INFORMATION

Monroe County Water Authority, as part of it’s Drug Testing Policy, requires all

employees to be tested once annually at random times (chosen by an MCWA policy

administrator). The location of the test site may be either at our Eastside Operations

Center located at 475 Norris Drive or at the Shoremont Treatment Plant located at

4700 Dewey Avenue.

SECTION 4 – PROCUREMENT OFFICER

The RFQ/RFP Procurement Officer identified below is the primary point of contact

regarding this RFQ/RFP from the date of issuance until the selection of the successful

Proposer.

Diane Hendrickson

Monroe County Water Authority

475 Norris Drive

Rochester, New York 14610

Email: diane.hendrickson@mcwa.com

Phone: (585) 442-2001 x215 Fax: (585) 442-7186

4.1 Presentation and Clarification of the Authority’s Rights and Intentions

MCWA intends to select a firm to supply the services described in Section 2. However,

this intent does not commit MCWA to award a contract to any responding Proposer, or

to pay any costs incurred in the preparation of the proposal in response to this

request, or to procure or contract for any services. MCWA reserves the right, in its

sole discretion, to (a) accept or reject in part or in its entirety any proposal received as

a result of this RFQ/RFP if it is in the best interest of MCWA to do so; (b) award one or

more designations of broker of record, albeit without overlapping business segments,

Request for Qualifications and Proposals

Annual On Site Drug/Alcohol Testing

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to one or more qualified Proposers if necessary to achieve the objectives of this

RFQ/RFP if it is in the best interest of MCWA to do so.

4.2 Overview of the Organization

The Authority is a public benefit corporation and is the third largest water supplier in

New York State. Formed in 1950 to solve the water supply needs of this community,

the Authority now provides water to approximately 750,000 individuals and services,

approximately 195,000 separate accounts. The Authority’s customers are located in

all the towns and villages in Monroe County and certain municipalities in Ontario,

Genesee, Livingston and Wayne Counties. The annual operating budget is

approximately $100 million.

4.3 Submission of Proposer's Statement of Qualifications and Proposal

A. Acceptance Period and Location: All proposals must be submitted in a

sealed envelope clearly labeled “RFP – ANNUAL ON SITE DRUG/ALCOHOL

TESTING”. All proposals must be addressed to Diane Hendrickson and must be

submitted via a delivery service, such as UPS or FedEx. Delivery service must

also be instructed to “Deliver to blue drop box located at Employee

Entrance - Door 19”. MCWA cannot accommodate deliveries requiring

signatures to confirm receipt. Proposers shall have sole responsibility to contact

Diane Hendrickson to confirm receipt of proposal. Proposals hand delivered or

submitted via US Postal Service will be returned unopened.

The Sealed Qualification/Proposal submittal must be received at the

address below on or before 12:00 pm EDT on Friday, August 28, 2026.

Monroe County Water Authority

Attn: Diane Hendrickson

475 Norris Drive

Rochester, New York 14610

There will be no public opening of the submittals.

C. Required Copies: Responders must submit three (3) signed original

Qualifications Statement and, three (3) copies of the signed original

submittal to Diane Hendrickson.

4.4 Response Date

To be considered, a sealed Qualification/Proposal and Format Review must arrive on

or before the location, time and date specified in Section 4.3 (A.). Requests for

extension of the submission date will not be granted. Respondents should allow

ample delivery time to assure timely receipt of their responses.

4.5 Clarification of RFQ and Questions

Request for Qualifications and Proposals

Annual On Site Drug/Alcohol Testing

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Questions that arise prior to or during response preparation must be submitted in

writing or via email, no later than 12:00 pm on August 21, 2026. Questions and

answers will be provided to all potential respondents who have received RFQ/RFP’s

and must be acknowledged in the RFQ/RFP response. No contact will be allowed

between the respondent and any other member of MCWA with regard to this RFQ/RFP

during the RFQ/RFP process unless specifically authorized in writing by the RFQ/RFP

Coordinator. Prohibited contact may be grounds for respondent disqualification.

SECTION 5 – DELIVERABLES

To achieve the desired results, the firm selected to conduct the drug/alcohol

testing will be expected to deliver the following:

• The provider shall comply with all applicable medical standards,

federal, state and local government safety codes, laws and

regulations, relating to drug and alcohol testing.

• The minimal test for controlled substances will be a 4-Drug Panel,

testing for the presence of Amphetamines, Cocaine, Opiates, and

Phencyclidine (PCP).

• The provider shall furnish all necessary equipment, forms and

personnel to perform drug/alcohol testing on site.

• All specimens obtained and deemed acceptable by the collection

site personnel will be split into a primary and a split sample,

sealed and sent for analysis to a laboratory accredited by the New

York State Department of Health; and certified by the College of

American Pathologists.

• All specimens identified as positive by the initial test will be

confirmed using gas chromatography/mass spectrometry (GC/MS)

techniques.

• The MRO (Medical Review Officer) shall be a licensed physician

with knowledge of substance abuse disorders and has the

appropriate medical training necessary to interpret and evaluate

controlled substances test results.

• Positive test results shall be provided to the MCWA policy

administrator immediately upon confirmation by the MRO.

• Provide couriers that are trained in the chain of custody sequence

and in the proper specimen receipt procedures.

• MCWA desires that the primary means of providing testing will be

at the MCWA facilities. Fixed collections sites should be located

within 30 minutes of the MCWA facilities.

• Must ensure privacy and confidentiality.

Request for Qualifications and Proposals

Annual On Site Drug/Alcohol Testing

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• Collection site personnel shall be regularly engaged in the business

of providing the required controlled substance and alcohol testing

• All drug/alcohol test results shall be forward to the MCWA policy

administrator via confidential Fax machine or other means as

appropriate.

• Random CDL drug/alcohol testing in accordance with MCWA CDL

policy

SECTION 6 – COST PROPOSALS

Your statement of Cost Proposals should include, as a minimum, the following

items:

a. The cost to provide on-site drug/alcohol testing

b. The cost to perform drug/alcohol testing for random CDL drivers,

separate from annual random drug/alcohol testing.

c. The estimated charge for On Site testing based on:

➢ Charge per site for personnel.

➢ Estimated cost for alcohol testing for an estimated 220

employees annually.

➢ Estimated cost for drug screening for an estimated 220

employees annually.

➢ Is there a mileage rate for fuel, maintenance and vehicle

administration fees?

➢ Are there any cancellation charges and, if so how much advance

notice is required before said charges are incurred?

➢ What are the number of exams that can be performed per hour?

➢ Can tests be administrated for employees that were not present

at the time of the on site testing and also for employees

requiring retests? If so what are the cost of those services?

➢ Estimated cost for hair specimen test after a diluted drug

screen.

➢ Is there a minimum number of tests to be on employer’s site?

➢ Cost for Post-Accident CDL testing, reasonable suspicion and

return to duty follow-up.

SECTION 7 - REQUIRED PROPOSAL CONTENTS

Please respond to each section fully and completely in order to assure that your firm receives full

credit when your proposal is received and rated by the selection committee.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Annual On-Site Drug/Alcohol Testing

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