Confidential Secretary/Planning Board Secretary

City of South Amboy

JOB TITLE: Confidential Secretary/Planning Board Secretary
DEPARTMENT: Administration
SALARY RANGE: $31,200-$69,000
BENEFITS: Competitive benefits package including medical and dental coverage, life insurance, retirement plan and paid leave
DATE POSTED: March 19, 2026
CLOSING DATE: Until filled

_________________________________________

JOB DESCRIPTION

The City of South Amboy is seeking a highly organized, detail-oriented and professional Confidential Secretary. This position provides high level administrative personnel and project support in a fast-paced municipal environment.

ESSENTIAL FUNCTIONS PERFORMED

• Providing direct administrative support, managing confidential personnel records
• Process workers’ compensation, tort claims, maintains civil service records and filings
• Must have the necessary skills to take on multiple projects and meet deadlines; may take the lead on specific projects
• Performs varied complex secretarial and administrative clerical work
• Schedules and maintains calendars and appointments
• Manages office operations
• Prepares administrative correspondence memoranda and statements on behalf of the administrative office and/or Mayor
• Prepares meeting agendas, attends meetings and records minutes
• Greets and directs visitors
• Screens and routes incoming calls
• Orders office supplies and maintains office
• Assists in the formulation of policies and procedures
• Ability to prepare administrative correspondence, memoranda and statements
• Other duties as assigned

REQUIRED KNOWLEDGE & ABILITIES

• Office Suite (MS suite of options – PowerPoint, Excel, Word)
• Strong organizational, project management, and time management skills and experience
• Proactive self-starter with integrity, a strong work ethic, and sound judgment
• A positive attitude and commitment to working as a team player in a dynamic and fast-paced environment

MINIMUM REQUIRED QUALIFICATIONS

• Four (4) years of clerical experience involving responsibility for maintaining records of business transactions and office activities requiring a knowledge of office systems/procedures
• Must satisfy employer paid physical, drug screen and criminal background check
• NJ residency required by N.J.S.A. 52:14-7 (L. 2011, Chapter 70)
• Pursuant to Federal Law, proof of US Citizenship or immigration status will be required upon hire

Qualified applicants should send resume to:

140 North Broadway * South Amboy, NJ  08879 * ATTN: Administration

Or email kudelkak@southamboynj.gov

View Full Notice Document