RFP for Construction Management Agent Services for R.H. Stafford Library Improvements Project
| Location: | Minnesota |
|---|---|
| Posted: | Feb 20, 2026 |
| Due: | Mar 27, 2026 |
| Agency: | Washington County |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
| Bid Title: |
RFP for Construction Management Agent Services for R.H. Stafford Library Improvements Project
|
| Category: | Washington County Public Works |
| Status: | Open |
|
Attachment Preview
February 20, 2026
Request for Proposals (RFP)
Construction Management Agent (CMa) Services for the
R.H. Stafford Library Improvements Project
Woodbury, MN
This RFP contains the following sections:
SECTION #
1. PROJECT INFORMATION
2. SCOPE OF SERVICES
3. PROPOSAL CONTENT
4. PROPOSAL QUESTIONS
5. PROPOSAL SUBMISSION
6. PROPOSAL EVALUATION
APPENDIX A: County’s Standard Terms and Conditions
APPENDIX B: Fee Proposal Worksheet – EXAMPLE (For Reference Only)
APPENDIX C: RFP for Architectural & Engineering Services (For Reference Only)
PAGE #
2-3
4-17
18-20
21
22-23
24
25-31
32
N/A
Government Center | 14949 62nd Street North | Stillwater, MN 55082
P: 651-430-6000 | TTY: 651-430-6246
www.washingtoncountymn.gov
RFP for Architectural & Engineering Services
1. Project Information
1.1 Project Overview
Washington County is seeking Construction Management Agent (CMa) services for the construction of a
Library Improvements project for the R.H. Stafford Branch Library in Woodbury, MN.
Washington County (hereinafter referred to as the County) makes this Request for Proposals (hereinafter
referred to as RFP) to obtain proposals for Construction Management Agent services (hereinafter referred
to as CMa) that will be used to select a construction manager for the project. The project is generally
described in the “Scope of Services” contained within this RFP.
1.2 Project Background
The existing Washington County R.H. Stafford Branch Library (hereinafter referred to as R.H. STAFFORD
LIBRARY) located at 8595 Central Park Place in Woodbury was constructed in 2002 and is currently in need
of facility improvements. The existing Library adjoins the City’s Central Park facility which has just
reopened after undergoing an extensive renovation project throughout 2025. The Stafford Library was
included as part of an overall pre-design feasibility study for the Central Park project back in 2020 but was
not included in the full redesign and construction effort for 2025. Nevertheless, an entirely new roof
replacement scope with a new solar panel array system was provided for Stafford Library as part of the
Central Park project in coordination with the City of Woodbury. The existing R.H. Stafford Library has
become outdated and needs significant improvements. As currently configured, the Library’s public
spaces and staff only spaces lack flexibility to accommodate current and future programs.
1.3 Project Goals and Objectives
The CMa shall work with the County to facilitate the successful construction of the R.H. Stafford Library
Improvements project on time and in budget. Consistent collaboration with the County’s awarded
Consultant Design Team (hereinafter referred to as Architect) throughout the preconstruction phase of
the project will be key in minimizing as many unforeseen conditions as possible throughout the
construction phase. Consistent management of the project’s budget, change orders, general conditions,
and schedule milestones will be objectives for the delivery of this project. A few of the key project
specifics for this RFP include:
• The anticipated Project Construction Budget: $16,500,000
• Schedule: The anticipated construction start for the R.H. Stafford Library Project is Spring of 2027. The
actual date will need to be determined in coordination with the reopening date for the Park Grove
Library in Cottage Grove which is scheduled to being construction in Spring of 2026.
o The two County libraries will NOT be closed at the same time.
• The County’s RFP evaluation team has selected MSR Design as the recommended Architect for the
project, pending County Board approval. MSR Design will begin their work in March 2026.
o The design process will be broken into two Phases requiring CMa preconstruction services:
Phase 1: Pre-Design Feasibility Study (Three Concept Options to be defined, each
requiring their own cost estimate analysis by the CMa)
Phase 2: Design (SD, DD, CD for selected Concept Option with design milestone cost
estimates to be included by the CMa)
o See Appendix C: RFP for Architectural & Engineering Services for reference only. This includes
Addendum No.1 information that provides existing floor plan drawings for reference.
RFP - Washington County R.H. Stafford Library Improvements, Woodbury, MN
2
RFP for Architectural & Engineering Services
1.4 Project Schedule
The project work will commence after the award of contract for the selected Construction Manager. The
CMa will propose an overall project design schedule based on the following:
Service Type
Request for Proposal (RFP) Solicitation Release
Notice of Intent to Propose Due
Pre-Proposal Site Tour (See RFP Section 4 for more info.)
Written Questions Due
County Response to Questions Issued via RFP Addenda
Proposals Due
CMa Interviews (If Necessary)
CMa Selection / Notifications
Contracts
Preconstruction
Bidding & Contracts
Construction
Anticipated Date
February 20, 2026 (Fri)
March 4 , 2026 (Wed)
March 6, 2026 (Fri)
March 13, 2026 (Fri)
March 20, 2026 (Fri)
March 27, 2026 (Fri)
April 8, 2026 (Wed)
April 15, 2026 (Wed)
May 2026
May 2026 – February 2027
March 2027 – May 2027 (TBD)
2027 – 2028
1.5 Project Oversight
Select members of the Washington County Building Services staff and Library staff will serve as the
Project Management Team (hereinafter referred to as PMT) and be responsible for overseeing the design
and construction process. The County’s Building Services Project Manager team will be the consistent,
main point of contact throughout the entirety of the project and will ensure clear communication
between the Consultant team and the County’s project partners as noted above.
The County’s primary Project Manager will be:
Dan Lawrence, Senior Project Manager
Email: Dan.Lawrence@washingtoncountymn.gov
Phone: 651-430-6226
Washington County Government Center
Building Services Division, Public Works
14949 62nd Street North
Stillwater, MN 55082
The County’s secondary Project Manager will be:
Greg Miller, Project Manager
Email: Greg.Miller@washingtoncountymn.gov
Phone: 651-430-6249
Washington County Government Center
Building Services Division, Public Works
14949 62nd Street North
Stillwater, MN 55082
End of Section 1
RFP - Washington County R.H. Stafford Library Improvements, Woodbury, MN
3
RFP for Construction Management Agent (CMa) Services
2. Scope of Services
The intent of this section is to identify project CMa work scope requirements and deliverables to be
incorporated into the overall contract for professional services. At a high level, this includes the following
CMa work scope phases: 1) Preconstruction, 2) Bidding and Permitting, 3) Construction, and 4) Post-
Construction.
2.1 CMa Work Scope Phases
1. Preconstruction Services
Design Review
Cost Estimating
Critical Path Schedule Development
Front-End Specification Development
2. Bidding Services & Permitting Services
Project Bidding
Contracts for Construction
Project Permitting
3. Construction Services
Project Administration
Project Construction
4. Post-Construction Services
Project Turnover
Warranty Correction Period
2.2 Preconstruction Services
What follows is an outline of the minimum expected work scopes to be incorporated into the contract of
professional services and completed by the awarded Construction Management firm. The CMa shall
define the full scope of preconstruction services as part of their proposal. Key tasks include, but are not
limited to, the following:
2.2.A Design Review
Working in conjunction with the Architect and County, the CMa shall review milestone design phase
deliverable documents as follows:
• Pre-Design Feasibility Study (Three [3] Concept Design Options)
• Schematic Design
• Design Development
• 75% Construction Documents
• 90% Construction Documents
The CMa’s reviews shall inform the development of their cost estimate budget updates as well as any
recommendations for the feasibility of proposed construction assemblies, procurement lead times
relative to installation and construction schedule, and market factors driving construction costs that
may influence the need for value engineering or alternate design options.
RFP - Washington County R.H. Stafford Library Improvements, Woodbury, MN
4
RFP for Construction Management Agent (CMa) Services
2.2.A-1 Progress Plan Reviews and Evaluation
The CMa shall periodically review the project’s design documentation furnished by the Architect
to ascertain the requirements of the project and prepare for the bidding, permitting and
construction phases of the work.
• The CMa shall consult with the County and the Architect regarding the development of the
project’s design progress and provide recommendations for any reviewed conditions that
may adversely affect constructability, cost or schedule.
o If needed, value engineering, life cycle cost analysis, and/or evaluations for
alternative materials and systems will be performed in coordination with the
Architect prior to the beginning of construction.
• The CMa shall review all design drawings and specifications for clarity and completeness
and make appropriate recommendations as needed to ensure a high quality of bidding
documentation with the least amount of work scope gaps as possible.
• The CMa shall attend a regular schedule of design progress meetings with the County and
the Architect to confirm design scope changes that may impact cost estimate updates at
the completion of each milestone design phase.
2.2.A-2 Final Review (90% Construction Documents)
The CMa shall participate in a final project design review meeting of the 90% Construction
Document set of drawings and specifications with the County and the Architect. This will be an
in-person page turn review of the project documents that will inform the final cost estimate
checks to be completed by the CMa prior to the bidding period.
2.2.B Cost Estimating
Based on design phase milestone documents prepared and issued by the Architect, the CMa shall
develop periodic construction cost estimate updates for the following:
• Pre-Design Feasibility Study (Three [3] Concept Design Options)
• Schematic Design
• Design Development
• Construction Documents (75% and 90% CD’s)
If overall project cost estimates track well above the stated County budget, then the CMa shall
coordinate with the County and the Architect to value engineer the project.
• As part of the VE process, the CMa shall provide suggestions for alternative materials, systems,
and bidding strategies (add alternates / deduct alternates) and provide corresponding VE cost
estimate evaluations and comparisons.
• The CMa shall review the feasibility of proposed construction details, material lead times (time
requirements for procurement), installation/construction factors relative to costs, schedule
and sequencing, and any additional conditions pertaining to construction costs. Value
Engineering cost estimates prepared by the CMa shall identify the detailed project cost savings
for the proposed alternatives.
2.2.C Critical Path Schedule Development
Throughout the preconstruction phase of the project, the CMa shall develop a critical path
construction schedule that identifies all components of the work. Periodic updates to the CMa’s
RFP - Washington County R.H. Stafford Library Improvements, Woodbury, MN
5
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