Yearbook Services – RFQ #26-0004 - Additional Vendors
| Location: | Florida |
|---|---|
| Posted: | Dec 8, 2025 |
| Due: | Jan 6, 2026 |
| Agency: | Polk County Public Schools Facilities and Operations |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 26-0004 |
| Publication URL: | To access bid details, please log in. |
Main
Agency
Sarasota County School Board
Sarasota County School Board
Status
Active
Active
Fiscal Year
2026
2026
Title
Yearbook Services – RFQ #26-0004 - Additional Vendors
Yearbook Services – RFQ #26-0004 - Additional Vendors
Number
26-0004
26-0004
Type
Announcement
Announcement
Department
Online Submissions
Yes
Yes
Project Estimate
Piggyback Solicitation
No
No
Insurance Required
No
No
Bid Bond Required
No
No
Bid Bond Amount
Performance Bond Required
No
No
Performance Bond Amount
Construction Bond Required
No
No
Construction Bond Amount
Scope of Services
The School Board of Sarasota County (SBSC), Florida, is seeking sealed proposals from qualified companies to
establish a list of responsible and pre-qualified Contractor(s) to provide yearbook services to be used for schools
districtwide. The awarded Contractor(s) shall provide services, as requested by the individual schools, based on their
specified needs. The intention of this RFQ is to provide elementary, middle, and high schools with a pool of qualified
companies from which to choose their school’s yearbook provider by negotiating for the best prices and additional
discounts from the chosen Contractor. The SBSC is exercising its right to seek proposals from qualified companies, on
an as needed basis, to increase the pool of qualified contractors. The SBSC reserve the right to open this RFQ to seek
additional qualified companies yearly if deemed necessary by the SBSC. The offers will be evaluated by the District to
determine their eligibility under the terms and conditions of this RFQ. Regardless as to the year the Contractor is added
to the pool of the qualified list, all awards will be terminated at the end of the contract term as stated within this RFQ.
The School Board of Sarasota County (SBSC), Florida, is seeking sealed proposals from qualified companies to
establish a list of responsible and pre-qualified Contractor(s) to provide yearbook services to be used for schools
districtwide. The awarded Contractor(s) shall provide services, as requested by the individual schools, based on their
specified needs. The intention of this RFQ is to provide elementary, middle, and high schools with a pool of qualified
companies from which to choose their school’s yearbook provider by negotiating for the best prices and additional
discounts from the chosen Contractor. The SBSC is exercising its right to seek proposals from qualified companies, on
an as needed basis, to increase the pool of qualified contractors. The SBSC reserve the right to open this RFQ to seek
additional qualified companies yearly if deemed necessary by the SBSC. The offers will be evaluated by the District to
determine their eligibility under the terms and conditions of this RFQ. Regardless as to the year the Contractor is added
to the pool of the qualified list, all awards will be terminated at the end of the contract term as stated within this RFQ.
Dates(All times are listed as
EST
)
Broadcast Date
12/8/2025 8:00 AM EST
12/8/2025 8:00 AM EST
Question End Date
12/15/2025 1:00 PM EST
12/15/2025 1:00 PM EST
Due Date
1/6/2026 1:00 PM EST
1/6/2026 1:00 PM EST
Bid Opening Date
Pre-Bid Meetings
Total: 0
(All times are listed as
EST
)
| Date | Time | Mandatory | Location |
Shortlist Meeting
Total: 0
(All times are listed as
EST
)
| Date | Time | Location |
Documents
Quote/Bid
Quote/Bid Items
Additional Quote/Bid Items Fields
Quote/Bid Items
Total: 0
| # | Required | Group | Make | Model | Description | Quantity | Unit of Measure | Price/ Percent | Type |
Delivery Date
None
None
Required Files to be Uploaded by the Vendor
SMBE FORM
RFQ Response
References
Proposer Statement of Qualifications
Certification Page
Affidavits Foreign Country
Affidavit for Coercion for Labor
SMBE FORM
RFQ Response
References
Proposer Statement of Qualifications
Certification Page
Affidavits Foreign Country
Affidavit for Coercion for Labor
Shipping
None
None
Terms and Conditions
None
None
Include Shipping in Price of Items
No
No
Display Bid Tabulation to Vendors
No
No
Display Vendor Submissions to Vendors
No
No
View Vendor Submissions while Bid Solicitation is Active
No
No
Allow Options File to be Updated after Due Date
No
No
Allow Post Due Date Submission
No
No
Questions & Answers
Total: 0
| Question | Date Asked | Answer | Date Answered |
Commodity Codes
Total: 4
| Code | Description |
| [700-55] | Offset Printing (Duplicating and Lithographing) Machines and Equipment (Smaller than 17 In. by 22 In.) |
| [915-72] | Photography (Not Including Aerial Photography) |
| [655-39] | Cameras, Still, Specialized (Including Complete Systems for Medical and Dental Photography, Photomicrography, etc.) |
| [715-10] | Books, Curriculum Guides, Directories, Magazines, Pamphlets, Periodicals, Publications, Reprints, etc. |
Publications
Total: 0
| Publication | Date |
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* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only for convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.