Band Equipment

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BID No. 200-BAND-05142026-CR BIDDER:
INVITATION FOR BIDS NO.
200-BAND-05142026-CR
Johnston County Public Schools
Bids will be publicly opened:
Purchasing Department
at 9:00am on Thursday May 14, 2026
2320 US HWY 70 Business East
Smithfield, NC 27577
Contract Type: Leave Blank
Refer ALL Inquiries to: Commodity: Leave Blank
Cynthia Rivera
Telephone No: (919) 934-6031 Ext. 8065
E-Mail: purchasing@johnston.k12.nc.us Using Agency Name:
Johnston County Public Schools
(See page 4 for hand delivery and mailing instructions.)
BACKGROUND
Johnston County Public Schools (JCPS) is seeking proposals for the performing arts classrooms at Wilson's Mills High
School to ensure that the Band, Chorus, Dance, and Theatre Arts classrooms have all necessary equipment and
resources to facilitate effective Arts Education instruction on the NCDPI State Arts Education Standards. The full list of
resource/material items begins on p. 6.
NOTICE TO BIDDERS
All bids are required to be SEALED and sent in either by hand delivery or mail, and received by Johnston County Public
Schools Purchasing Department located in the Simpson's Building at 2320 US HWY 70 Business East, Smithfield, NC
27577 IFB No. 200-BAND-05142026-CR, Attn: Cynthia Rivera no later than 9:00AM (local time) on Thursday, May 14,
2026. All replies must reference IFB No. 200-BAND-05142026-CR and include Vendor Name.
NOTE: IFB No. 200-BAND-05142026-CR and Vendor Name, must be present and visible and clearly labeled on the
outer shipping envelope/package/container otherwise the bid may be rejected. Refer to page 4 for proper mailing
instructions and hand delivery instructions. USPS mail is automatically routed to our PO Box which creates
issues for large packages, do NOT use this method to send proposals.
Bids submitted via facsimile (FAX) machine, open, see through, or emailed in response to this invitation for bids will not
be accepted. Bids are subject to rejection unless submitted on this form. Late Bids will not be accepted and will be
considered nonresponsive.
Bidder Questions
All questions concerning this IFB, or any request for additional data or information must be submitted in writing via email
to the Purchasing Department, purchasing@johnston.k12.nc.us subject line must reference QUESTIONS IFB No.
200-BAND-05142026-CR by 1:00pm on May 7, 2026 Bidder questions are required to be received by
purchasing@johnston.k12.nc.us, Questions received to anyone other than the email address listed here are not
guaranteed to be answered.
Responses to these questions will be provided no later than 5:00pm on May 7, 2026 via this LINK. JCPS will make
every effort to provide answers to questions within 24 hours of receiving the question via the Link provided. Questions

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BID No. 200-BAND-05142026-CR BIDDER:
received after the timeframe provided to submit questions are not guaranteed to be answered. JCPS will make every
effort to answer any and all questions submitted.
ANTICIPATED TIMETABLE
Event Responsibility Date & Time
Post IFB JCPS May 5, 2026
Submit Written Questions to Cynthia Vendor by 1:00pm on May 8, 2026
Rivera,
purchasing@johnston.k12.nc.us
Provide Responses to Questions at JCPS by 12:00pm on May 8, 2026
this Link
Submit Bids Vendor by 9:00am on May 14, 2026
Bid Opening JCPS All sealed bids will be publicly opened on May 14,
2026 at 9:00am.
* Historically Underutilized Businesses are encouraged to bid
BIDDER'S LIST
Johnston County Public Schools desires to provide opportunities to responsible suppliers to do business with the school
system. This list is used to develop a mailing list for distribution of specifications, invitations to bid, and notice of other
competitive purchasing processes. If you wish to be added to JCPS Bidder's list please fill out the form linked here and
submit it via email to purchasing@johnston.k12.nc.us.
PUBLIC BID OPENING
The public bid opening will be held at 9:00pm on Thursday, May 14, 2026 at Johnston County Public Schools, Simpson
Building, 2320 US HWY 70 Business East Smithfield, NC 27577. Bidders are welcome to attend the bid opening but
bidder presence is not required and no weight or other consideration toward any award decision will be given to any
bidder's attendance or absence at the bid opening. The time/date recorder located at JCPS Simpson's Building at 2320
US HWY 70 Business East, Smithfield, NC 27577 will be used to record the official time of receipt. Bids are due by
9:00pm on Thursday, May 14, 2026. Late bids will not be accepted or taken into consideration.

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BID No. 200-BAND-05142026-CR BIDDER:
EXECUTION
In compliance with this Invitation for Bids, and subject to all the conditions herein, the undersigned offers and agrees to
furnish and deliver any or all items upon which prices are bid, at the prices set opposite each item within the time specified
herein. By executing this bid, I certify that this bid is submitted competitively and without collusion (G.S. 143-54), that
none of our officers, directors, or owners of an unincorporated business entity has been convicted of any violations of
Chapter 78A of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2),
and that we are not an ineligible vendor as set forth in G.S. 143-59.1. False certification is a Class I felony.
This submission is an attestation that the entity providing this response is in compliance with state and federal conflicts of
interest laws, including N.C.G.S. 14-234. Specifically, the entity attests that it is not owned by a Johnston County Board of
Education member or the spouse of a JCBOE Board member with more than a 10% ownership interest or other interest in
the entity such that, if selected, the entity would be a party to the contract, derive any income or commission directly from
the contract, or acquire property under the contract.
Failure to execute/sign bid prior to submission shall render bid invalid. Late bids are not acceptable.
BIDDER: FEDERAL ID OR SOCIAL SECURITY NO.
STREET ADDRESS: P.O. BOX: ZIP:
CITY & STATE & ZIP: TELEPHONE NUMBER: TOLL FREE TEL. NO
(800)
PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE
HAS YOUR COMPANY BEEN DEBARRED, SUSPENDED EXCLUDED OR INELIGIBLE FROM DOING BUSINESS WITH EITHER THE STATE OR
FEDERAL GOVERNMENT? YES________ NO_________
TYPE OR PRINT NAME & TITLE OF PERSON SIGNING: FAX NUMBER:
AUTHORIZED SIGNATURE: DATE: E-MAIL:
In an effort to support the sustainability efforts of the State of North Carolina we solicit your cooperation in this effort.
It is desirable that all responses meet the following requirements:
All copies are printed double sided.
All submittals and copies are printed on recycled paper with a minimum post-consumer content of 30% and
indicate this information accordingly on the response.
Unless absolutely necessary, all bids and copies should minimize or eliminate use of non-recyclable or non
reusable materials such as plastic report covers, plastic dividers, vinyl sleeves, and GBC binding. Three-ringed
binders, glued materials, paper clips, and staples are acceptable.
Materials should be submitted in a format which allows for easy removal and recycling of paper materials.

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BID No. 200-BAND-05142026-CR BIDDER:
HAND DELIVERY: An original bid document and 1 copy of the bid in a single envelope (2 copies total). Bids should be
completely sealed, address envelope, and include bid number as shown below. Hand deliver to Johnston County Public
Schools, Purchasing Department, located at Simpson's Building, 2320 US HWY 70 Business East Smithfield, NC 27577
IFB No. 200-BAND-05142026-CR Attn: Purchasing Department, no later than 9:00A.M. on Thursday, May 14, 2026. Bids
hand delivered must be delivered between the hours of 7:30am - 4:00pm Monday through Friday. JCPS is closed on
weekends.
MAILING INSTRUCTIONS: Mail an original bid document and 1 copy of the bid in a single envelope (2 copies total).
Bids should be completely sealed, address envelope, and include bid number as shown below to Johnston County Public
Schools Purchasing Department, located at Simpson's Building, 2320 US HWY 70 Business East Smithfield, NC 27577
IFB No. 200-BAND-05142026-CR Attn: Purchasing Department, no later than 9:00A.M. on Thursday, May 14, 2026 at
which time they will be publicly opened. USPS mail is automatically routed to our PO Box which creates issues for
large packages, do NOT use this method to send proposals. JCPS is closed on weekends. Bids received over the
weekend or after 4:00pm will be treated as having been received the next business day.
Bidders are welcome to attend the bid opening but bidder presence is not required and no weight or other consideration
toward any award decision will be given to any bidder's attendance or absence at the bid opening. The time/date recorder
located at JCPS Purchasing Department, located at Simpson's Building, 2320 US HWY 70 Business East Smithfield, NC
27577, will be used to record the official time of receipt. The outside of the sealed envelope or package shall be
marked IFB No. 200-BAND-05142026-CR and include Vendor Name. It is the responsibility of the bidder to have
the bid in this office by the specified time and date of opening.
BIDS CANNOT BE COMBINED WITH OTHER BIDS. EACH BID MUST BE IN ITS OWN SEALED PACKAGE AND
SHOULD NOT BE COMBINED TO RESPOND TO MORE THAN ONE INVITATION FOR BIDS.
DELIVER TO:
Johnston County Public Schools
Purchasing Department
Bid No. 200-BAND-05142026-CR
Attn: Purchasing Department
Simpson's Building
2320 US HWY 70 Business East
Smithfield, NC 27577
VENDOR NAME AND
BID NUMBER MUST BE INDICATED
ON THE OUTER SHIPPING
PACKAGE/CONTAINER/ENVELOPE
Bids submitted via facsimile (FAX) machine, open, see through, or emailed in response to this invitation for bids will not
be accepted. Bids are subject to rejection unless submitted on this form. Late Bids will not be accepted and will be
considered nonresponsive.

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BID No. 200-BAND-05142026-CR BIDDER:
AWARD CRITERIA: As provided by statute, award will be based on the lowest responsive, responsible bidder. Johnston
County Public Schools as determined by consideration of:
1. Prices offered.
2. Quality of item(s) offered
3. General reputation and performance capabilities of the bidder.
4. Conformity with specifications herein.
The right is reserved to award this contract to a single overall bidder on all items, or to make awards on the basis of
individual items or groups of items, whichever shall be considered to be most advantageous or to constitute its best
interest. Bidders should show unit prices, but are requested also to offer a lump sum price.
BID EVALUATION: Bids are requested on the items and/or equipment as hereinafter specified or like items similar in
design, function and performance. Johnston County Public School reserves the right to reject any bid on the basis of
function, compatibility with user requirements of utility as well as costs. Bidder(s) are cautioned that any/all information
furnished or not furnished on this bid may be used as a factor in determining the award of this contract.
An evaluation team will review the proposals using the following Award Criteria on this page and make a recommendation.
Please do not contact any JCPS staff member other than the designated contact, Purchasing Department by email only,
purchasing@johnston.k12.nc.us regarding the project contemplated under this IFB while the IFB is open to receiving bids.
Once the deadline for bids has passed and bids have been opened please refrain from contacting JCPS in regards to
making corrections, clarifications, or alterations to the bids submitted. JCPS will only take into consideration the bids
submitted on or before the set date and time and no changes will be accepted.
Johnston County Public Schools reserves the right to reject any and all proposals and discontinue the IFB process without
obligation or liability to any potential vendor.
Johnston County Public Schools reserves the right to select the proposal(s) which in its sole judgment best meet the
news, services and cost of JCPS.
Johnston County Public Schools reserves the right to accept or reject any one or more items of the proposal and/or waive
any irregularities or informalities in any proposal or in the proposal process.
Johnston County Public Schools reserves the right to award more than one contract to one or more bidders if it is in the
best interest of Johnston County Public Schools.
JCPS will make decisions regarding evaluation of the proposal. JCPS also reserves the right to judge and determine
whether a request is compliant and has satisfactorily met the requirements of the IFB.
DEVIATIONS: Any deviations from specifications and requirements herein must be clearly pointed out by the bidder in
BLUE ink. Otherwise it will be considered that items offered are in strict compliance with these specifications and
requirements, and successful bidder will be held responsible therefore. Deviations must be explained in detail on an
attached sheet in BLUE ink. However, no implication is made that deviations will be acceptable. Bidder is advised that
the response (or lack thereof) on this question does not take precedence over specific responses or non-responses
provided elsewhere in this bid.
MAKE AND MODEL: Manufacturer's name and model/catalog numbers used are for the purpose of identification and to
establish general quality level desired. Such references are not intended to be restrictive and comparable products of
other manufacturers will be considered. However, bidders are cautioned that any deviation from specifications must be
pointed out in their bid.

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BID No. 200-BAND-05142026-CR BIDDER:
ITEMS TO BE PURCHASED
Bidders: Please use this link to access an editable version of this table and edit as needed, please attach a
detailed quote for each item listed to ensure it meets our request and needs as well as quality of the
product. Please list brand, model, size etc.
EQUIPMENT/MATERIALS
Quantity Description Unit Price Amount
Needed
3 EVANS EC2S Frosted Drum Head 6in. $
3 EVANS MX Frost Tenor Head 8in. $
4 EVANS EC2S Frosted Drum Head 10in. $
4 EVANS EC2S Frosted Drum Head 12in. $
4 EVANS MX Frost Tenor Head 13in. $
4 EVANS MX Frost Tenor Head 14in. $
4 EVANS MX2 Black Marching Bass Drum $
Head Black 16 in.
4 EVANS MX2 Black Marching Bass Drum $
Head Black 18 in.
4 EVANS MX2 Black Marching Bass Drum $
Head Black 20 in.
4 EVANS MX2 Black Marching Bass Drum $
Head Black 24 in.
4 EVANS MX2 Black Marching Bass Drum $
Head Black 28 in.
4 Innovative Percussion FBX Field Series $
Marching Bass Mallets Small
5 Innovative Percussion FBX Field Series $
Marching Bass Mallets Medium
4 Innovative Percussion FBX Field Series $
Marching Bass Mallets Large
6 Innovative Percussion FS-4 Hickory $
Marching Snare Drum Stick Wood

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BID No. 200-BAND-05142026-CR BIDDER:
5 EVANS System Blue Marching Snare $
Batter 14 in.
Yamaha HD-300 Harmony Director $
1 Instructional Keyboard
Valentino Director's Combination Fix Kit $
1 Includes Heat Gun
2 BOSS DB-90 Dr. Beat Metronome $
KORG TM-70T Combo Tuner $
30 Metronome - Black
1 Sabian 53401 34" Chinese Gong $
1 Sabian 61122 Triangle Pinch Clip $
2 Sabian AAX Suspended Cymbal 16in. $
2 Sabian AAX Suspended Cymbal 18in. $
2 Sabian AAX Suspended Cymbal 20in. $
1 Remo Mondo Designer Series Key-Tuned
Djembe Earth 25 x 14 in.
1
LP Black Beauty Cowbell
LP234A Standard Wood Afuche/Cabasa
1
1
LP Grenadilla Wood Clave
1
LP Fiber Maracas
1
LP LP452 Multi-Guiro
Black Swamp Percussion Woodblock
1 Medium
1
Pageantry Innovations Gong Cart
1 MEINL Sleigh Bells Black 25 Bells
2 Fox Model 222 Bassoon With High D
Yamaha YBS-480 Intermediate Eb
2 Baritone Saxophone Gold Lacquer Keys
2 Fox Renard Model 330 Oboe
3 Yamaha YCL-221 Student Bass Clarinet
With Low Eb

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BID No. 200-BAND-05142026-CR BIDDER:
Yamaha YTS-26 Standard Tenor
3 Sexophone Lacquer with Nickel Keys
2
Pearl Flutes PFP-105 Grenaditte Piccolo
1
Grover Pro Percussion Workstation Black
TAMA Mid-Pitched Concert Tom Set
With Stands (Double-headed) 10, 12, 13,
1 14 in. Transparent Black Burst
1
Evans G1 Coated Batter Drum Head 16 in.
1
Evans G1 Coated Batter Drum Head 13 in.
Evans Genera Dry Batter Snare Head 14
1 in.
Evans EQ3 System Pack 22" Bass Drum
Head Set Black
1
1 Evans Strata Concert Bass Drum Head 36
in.
1 Evans Strata 1400 Orchestral-Bass
Drumhead with Power Center Dot 36 in.
1 Evans Strata 700 Coated Concert Snare
Drum Head 14 in.
1 Evans EC2 SST Clear Drum Head Pack
Fusion - 10/12/14
1 Evans G1 Coated Drum Head Pack Fusion
- 10/12/14
1 Humes & Berg Enduro Pro Snare Drum
Case With Foam Black 14x5.5 Inch
1 Humes & Berg Tuxedo Tom Drum Bag
Black 8x10
1 Humes & Berg Tuxedo Bass Drum Bag
Black 18x22
1 Humes & Berg Tuxedo Floor Tom Drum
Bag Black 14x14
1 Humes & Berg Tuxedo Cymbal Bag with
Shoulder Strap Black 22in.

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BID No. 200-BAND-05142026-CR BIDDER:
Humes & Berg Tuxedo Tom Drum Bag
1 Black 9x12
Ludwig BackBeat Elite 5-Piece Complete
Drum Set With 22" Bass Drum, Hardware
1 & Cymbals - Midnight Grain
1 Pearl Pearl PFG-20 Fiberglass Guiro
Livewire Advantage Instrument Cable -
6 10 ft. Black
1
Sabian AA Viennese Cymbals 18 in.
1
Sabian Leather Cymbal Straps
1
Pearl Orchestral Cymbal Cradle
Denis Wick DW5504 Series Trumpet
4 Straight Mute Aluminum Bottom
Denis Wick DW5505 Series Trombone
4 Straight Mute
3 Denis Wick DW5524 Series French Horn
Straight Mute
4 Denis Wick DW5531 Series Adjustable
Trumpet Cup Mute
5 Yamaha MBMH2 Marching Bass Drum
Mallet Holder
2 Zildjian Stadium Medium Cymbal Pair 14
in.
2 Zildjian Stadium Medium Cymbal Pair 18
in.
4 Paiste Straps & Pads Set, Deluxe Straps
Small Pads
1 Yamaha 16" x 14" 8300 Series
Field-Corps Marching Bass Drum Blue
Forest
1 Yamaha 18" x 14" 8300 Series
Field-Corps Marching Bass Drum Blue
Forest
1 Yamaha 20" x 14" 8300 Series
Field-Corps Marching Bass Drum Blue

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BID No. 200-BAND-05142026-CR BIDDER:
Forest
1 Yamaha 24" x 14" 8300 Series
Field-Corps Marching Bass Drum Blue
Forest
1 Yamaha 28" x 14" 8300 Series
Field-Corps Marching Bass Drum Blue
Forest
5 Yamaha 9400 SFZ Marching Snare Drum
14 x 12 in. Blue
3 Yamaha 8400 Field-Corps Small Quint 6,
8, 10, 12, 13 in. Blue Forest
8 Yamaha MSH2 Double Marching Drum
Stick Holder Drum Stick Holder
1 Yamaha Field-Master Bass Drum Case 16
in.
1 Yamaha Field-Master Bass Drum Case 18
in. Black
1 Yamaha Field-Master Bass Drum Case 20
in
1 Yamaha Field-Master Bass Drum Case 24
in. Black
1 Yamaha Field-Master Bass Drum Case 28
in.
3 Yamaha Marching Tom Case for
Quad/Quint/Sextet Large Black
Yamaha 14x12" Marching snare drum
5 case for SFZ/MTS snare drum Black
Yamaha Field Corps Marching Tom
3 Carrier
Yamaha Field Corps Marching Bass
5 Carrier
Yamaha Field Corps Marching Snare
10 Carrier With SFZ Mounting Plate
Adams 3.3 Octave Round Top Parsifal
1 Bells Mallet Percussion Gcf-33 / Concert