Rocky Mount MPO Metropolitan Transportation Plan

Engineering Department
Traffic Division
Request for Letters of Interest #: 320-150426FD
Rocky Mount MPO Metropolitan Transportation Plan
Date of Issue: 05/06/2026
Submittal Opening Date: 05/20/2026
at 2:00 PM ET
Direct all inquiries concerning this RFLOI to:
Fantashia Dickens, Purchasing Associate III
Email: Fantashia.dickens@rockymountnc.gov
Phone: 252-972-1352

Request for Letters of Interest # 320-150426FD
For purchasing division processing, please provide your company's Federal Employer Identification
Number or alternate identification number (e.g. Social Security Number). Pursuant to North Carolina
General Statute 132-1.10(b) this identification number shall not be released to the public. This page will
be removed and shredded, or otherwise kept confidential, before the procurement file is made
available for public inspection.
This page is to be filled out and returned with your submittal.
Failure to do so may subject your submittal to rejection.
ID Number:
Federal ID Number or Social Security Number
Consultant Name
"All submittalders are hereby notified that they must have the
proper license as required under the North Carolina laws. All
prospective contractors shall be responsible for complying
with state law and local ordinances."

CITY OF ROCKY MOUNT
Energy Resources
Refer ALL Inquiries regarding this RFLOI Request for Letters of Interest # 320-150426FD
to: Submittals will be due: 05/20/2026 2:00 pm
Fantashia Dickens
Contract Type: Purchase
Purchasing Associate III
EXECUTION
In compliance with this Request for Letters of Interest (RFLOI), and subject to all the conditions herein, the undersigned Consultant
offers and agrees to furnish and deliver any or all items upon which prices are submittal, at the prices set opposite each item within
the time specified herein. By executing this submittal, the undersigned Consultant certifies that this submittal is submitted
competitively and without collusion (G.S. 143-54), that none of its officers, directors, or owners of an unincorporated business
entity has been convicted of any violations of Chapter 78A of the General Statutes, the Securities Act of 1933, or the Securities
Exchange Act of 1934 (G.S. 143-59.2), and that it is not an ineligible Consultant as set forth in G.S. 143-59.1. False certification
is a Class I felony. Furthermore, by executing this submittal, the undersigned certifies to the best of Consultant's knowledge and
belief, that it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily
excluded from covered transactions by any Federal or State department or the City. As required by G.S. 143-48.5, the undersigned
Consultant certifies that it, and each of its sub-Contractors for any Contract awarded as a result of this RFLOI, complies with the
requirements of Article 2 of Chapter 64 of the NC General Statutes, including the requirement for each employer with more than
25 employees in North Carolina to verify the work authorization of its employees through the federal E-Verify system. G.S. 133-
32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by, any City Employee associated with the preparing plans,
specifications, estimates for public Contract; or awarding or administering public Contracts; or inspecting or supervising delivery
of the public Contract of any gift from anyone with a Contract with the City, or from any person seeking to do business with the
City. By execution of this response to the RFLOI, the undersigned certifies, for your entire organization and its employees or
agents, that you are not aware that any such gift has been offered, accepted, or promised by any employees of your organization.
Failure to execute/sign submittal prior to submittal shall render submittal invalid and it WILL BE REJECTED.
Late submittals cannot be accepted.
COMPLETE/FORMAL NAME OF CONSULTANT:
STREET ADDRESS: P.O. BOX: ZIP:
CITY & STATE & ZIP: TELEPHONE NUMBER: TOLL FREE TEL. NO:
PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO CONSULTANTS ITEM #12):
PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF CONSULTANT: FAX NUMBER:
CONSULTANT'S AUTHORIZED SIGNATURE*: DATE: EMAIL:
Offer valid for at least 60 days from date of submittal opening, unless otherwise stated here: days.
ACCEPTANCE OF SUBMITTAL
If any or all parts of this submittal are accepted by the City of Rocky Mount, an authorized representative of the City of Rocky
Mount Purchasing Office shall affix his/her signature hereto and this document and all provisions of this Request for Letters of
Interest along with the Consultant submittal response and the written results of any negotiations shall then constitute the written
agreement between the parties. A copy of this acceptance will be forwarded to the successful Consultant(s).

Contents
Contents
1.0 PURPOSE AND BACKGROUND ................................................................................................................. 7
2.0 GENERAL INFORMATION .............................................................................................................................. 7
2.1 REQUEST FOR LETTERS OF INTEREST DOCUMENT ................................................................ 7
2.2 NOTICE TO CONSULTANTS REGARDING RFLOI TERMS AND CONDITIONS .......................... 7
2.3 TITLE VI NONDISCRIMINATION NOTIFICATION .......................................................................... 7
2.4 RFLOI SCHEDULE ......................................................................................................................... 8
2.5 SUBMITTAL QUESTIONS .............................................................................................................. 8
2.6 LETTER OF INTEREST SUBMITTAL ............................................................................................. 8
2.7 AUTHORIZED SIGNATURE REQUIREMENT ................................................................................ 9
2.8 RFLOI CONTENTS ......................................................................................................................... 9
2.9 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS .................................................................. 11
3.0 METHOD OF AWARD AND SUBMITTAL EVALUATION PROCESS ........................................................ 12
3.1 METHOD OF AWARD ................................................................................................................... 12
3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION .............. 12
3.3 INTERPRETATION OF TERMS AND PHRASES ......................................................................... 13
4.0 REQUIREMENTS ......................................................................................................................................... 13
4.2 MINORITY BUSINESS PARTICIPATION ...................................................................................... 13
4.3 CONSULTANT EXPERIENCE ...................................................................................................... 14
4.4 REFERENCES .............................................................................................................................. 14
4.5 PERSONNEL ................................................................................................................................ 15
4.6 CONSULTANT'S REPRESENTATIONS ....................................................................................... 15
5.0 SCOPE OF WORK ..................................................................................................................................... 16
6.0 CONTRACT ADMINISTRATION.................................................................................................................... 36
6.1 PROJECT MANAGER AND CUSTOMER SERVICE .................................................................... 36
6.2 DISPUTE RESOLUTION ............................................................................................................... 36
6.3 CONTRACT CHANGES ................................................................................................................ 36
6.4 CITY'S RIGHTS AND OPTIONS ................................................................................................... 36
ATTACHMENT A: ACCEPTANCE OF GENERAL TERMS & CONDITIONS ........................................... 37
ATTACHMENT B: SUPPLEMENTAL CONSULTANT INFORMATION HISTORICALLY UNDERUTILIZED
BUSINESSES ............................................................................................................................... 37
NEW CONSULTANT REGISTRATION ..................................................................................................... 37

1.0 PURPOSE AND BACKGROUND
The City of Rocky Mount Urban Area Metropolitan Planning Organization (RMUAMPO) is soliciting Letters of
Interest (LOIs) from qualified consulting Consultants to provide professional services to develop a Comprehensive
Multi-Modal Metropolitan Transportation Plan.
This solicitation is issued as a qualifications-based selection process. The City intends to evaluate Consultants
based on demonstrated competence and experience. Pricing information is not requested at this stage.
2.0 GENERAL INFORMATION
2.1 REQUEST FOR LETTERS OF INTEREST DOCUMENT
The RFLOI is comprised of the base RFLOI document, any attachments, and any addenda released before the
Contract award. All attachments and addenda released for this RFLOI in advance of any Contract award are
incorporated herein by reference.
All applicants submitting letters of interest to the Rocky Mount Urban Area MPO for the 2055 MTP are to
be prequalified in the following task codes.
NCDOT Task Code #261 - Long Range Planning
NCDOT Task Code #141 - Multimodal Transportation Planning
2.2 NOTICE TO CONSULTANTS REGARDING RFLOI TERMS AND CONDITIONS
It shall be the Consultant's responsibility to read the Instructions, the City's terms and conditions, all relevant
exhibits and attachments, and any other components made a part of this RFLOI and comply with all requirements
and specifications herein. Consultants are also responsible for obtaining and complying with all Addenda and
other changes that may be issued in connection with this RFLOI.
If Consultants have questions, issues, or exceptions regarding any term, condition, or other component within this
RFLOI, those must be submitted as questions in accordance with the instructions in Section 2.5 SUBMITTAL
QUESTIONS. If the City determines that any changes will be made as a result of the questions asked, then such
decisions will be communicated in the form of an RFLOI addendum. The City may also elect to leave open the
possibility for later negotiation and amendment of specific provisions of the Contract that have been addressed
during the question-and-answer period. Other than through this process, the City rejects and will not be required
to evaluate or consider any additional or modified terms and conditions submitted with the Consultant's submittal.
This applies to any language appearing in or attached to the document as part of the Consultant's submittal that
purports to vary any terms and conditions or Consultant's instructions herein or to render the submittal non-
binding or subject to further negotiation. Consultant's LOI shall constitute a Consultant statement of qualifications.
By execution and delivery of this RFLOI Response, the Consultant agrees that any additional or modified
terms and conditions, whether submitted purposely or inadvertently, shall have no force or effect and will
be disregarded. Noncompliance with, or any attempt to alter or delete, this paragraph shall constitute
sufficient grounds to reject Consultant's submittal as nonresponsive.
Contact anyone working for or with the City regarding this RFLOI other than the City Contract Specialist named
on the face page of this RFLOI in the manner specified by this RFLOI shall constitute grounds for rejection of said
Consultant's offer, at the City's election.
2.3 TITLE VI NONDISCRIMINATION NOTIFICATION
The LGA in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 US.C.
2000d to 2000d-4) and the Regulations, hereby notifies all RESPONDENTS that it will affirmatively ensure that
Page |7

any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full
and fair opportunity to submit LETTERS of INTEREST (LOIs) in response to this ADVERTISEMENT and will not
be discriminated against on the grounds of race, color, or national origin in consideration for an award.
2.4 RFLOI SCHEDULE
The table below shows the intended schedule for this RFLOI. The City will make every effort to adhere to this
schedule.
Event Responsibility Date and Time
Issue RFLOI City 05/6/2026
Submit Written Questions Consultant 05/11/2026
Provide Response to Questions City 05/14/2026
Submit Letter of Interest Consultant 05/20/2026 at 2:00 PM
2.5 SUBMITTAL QUESTIONS
Purpose: Upon review of the RFLOI documents, Consultants may have questions to clarify or interpret the RFLOI
to submit the most responsive LOI possible. To accommodate the Submittal Questions process, Consultants shall
submit any such questions by the above due date.
Instructions: Written questions shall be emailed to fantashia.dickens@rockymountnc.gov by the date and
time specified above. Consultants should enter "RFLOI # 320-150426FD: Questions" as the subject for the email.
Question submittals should include a reference to the applicable RFLOI section and be submitted in a format
shown below:
Reference Consultant Question
RFLOI Section, Page Number Consultant question ...?
Questions received prior to the submission deadline date, the City's response, and any additional terms deemed
necessary by the City will be posted in the form of an addendum on the City of Rocky Mount Purchasing webpage
https://www.rockymountnc.gov/Bids.aspx , and/or the North Carolina's Electronic Consultant Portal (eVP),
https://evp.nc.gov/solicitations/, and shall become an Addendum to this RFLOI. No information, instruction, or
advice provided orally or informally by any City personnel, whether made in response to a question or otherwise in
connection with this RFLOI, shall be considered authoritative or binding. Consultants shall rely only on written
material contained in an Addendum to this RFLOI.
2.6 LETTER OF INTEREST SUBMITTAL
IMPORTANT: This requirement is mandatory. Consultant shall bear the risk for late submission due to
unintended or unanticipated delay, whether submitted electronically, delivered by hand, U.S. Postal Service,
courier, or other delivery service. It is the Consultant's sole responsibility to ensure its LOI has been submitted to
this Office by the specified time and date of opening. The time and date of submission will be marked on each
LOI when received. Any LOI submitted after the LOI deadline will be rejected. For hand-delivered LOIs, please
note that the Frederick E. Turnage Municipal Building requires all visitors to sign in with the guard stationed on
the first floor. Visitors will only have access through the building, accompanied by a city employee.
Mailing address for delivery of LOI Office Address of delivery by any other method
via US Postal Service (special delivery, overnight, or any other carrier).
Page |8

LOI NUMBER: 320-150426FD LOI NUMBER: 320-150426FD
Attn: Fantashia Dickens Attn: Fantashia Dickens
City of Rocky Mount City of Rocky Mount
PO BOX 1180 331 S. Franklin Street
Rocky Mount, NC 27802 Rocky Mount, NC 27804
For LOIs submitted via U.S. mail, please note that the U.S. Postal Service generally does not deliver mail to a
specified street address but to the City's Mail Service Center. Consultants are cautioned that LOIs sent via U.S.
Mail, including Express Mail, may not be delivered by the Mail Service Center to the department's purchasing
office on the due date in time to meet the LOI deadline. All Consultants are urged to take the possibility of delay
into account when submitting an LOI by U.S. Postal Service, courier, or other delivery service. Submittals
transmitted via facsimile (FAX), telephone, or email will not be accepted.
a) Submit one (1) signed original LOI and three (3) copies (total of four (4) hard copies), to the address
identified in the table above.
b) All LOIs are limited to Fifteen (15) pages (RS-2 forms are not included in the page count), inclusive of the
cover sheet, and shall be typed on 8-1/2" x 11" sheets, single-spaced.
LOIs containing more than fifteen (15) pages will not be considered
c) Submit your LOI in a sealed package. Clearly mark each package with: (1) Consultant name; (2) the RFLOI
number; and (3) the due date. Address the package(s) for delivery as shown in the table above. If Consultant
is submitting more than one (1) LOI, each LOI shall be submitted in separate sealed envelopes and marked
accordingly. For delivery purposes, separate sealed envelopes from a single Consultant may be included in
the same outer package. LOIs are subject to rejection unless the information above is included on the outside
of the sealed LOI package.
2.7 AUTHORIZED SIGNATURE REQUIREMENT
All submittals or other offers must be signed by an individual authorized to bind the Consultant contractually. The
City reserves the right to request documentation showing evidence of signatory authority (e.g., corporate
resolution, operating agreement, power of attorney, or other verification). Failure to provide such documentation
upon request may result in disqualification of the offer or rejection of the executed contract.
2.8 RFLOI CONTENTS
Consultants shall populate all attachments of this RFLOI that require the Consultant to provide information and
include an authorized signature where requested. Consultant RFLOI responses shall include the following items,
and those attachments should be arranged in the following order:
a) Cover Letter
b) Title Page: Include the company name, address, phone number, and authorized representative along with
the Submittal Number.
c) Completed and signed version of EXECUTION PAGES, along with the body of the RFLOI and signed receipt
pages of any addenda released in conjunction with this RFLOI (if required to be returned).
d) ATTACHMENT A: ACCEPTANCE OF GENERAL TERMS AND CONDITIONS
e) Completed and signed version of ATTACHMENT C: SUPPLEMENTAL CONSULTANT INFORMATION
SUBMISSION ORGANIZATION AND INFORMATION REQUIREMENTS
The LOI should be addressed to Jordan Reedy, Principal Transportation Planner for the RMUAMPO, and
must include the name, address, telephone number, and e-mail address of the prime consultant's contact person
for
Page |9

The LOI must also include the information outlined below:
Chapter 1 - Introduction
The Introduction should demonstrate the consultant's overall qualifications to fulfill the
requirements of the scope of work and should contain the following elements of information:
Expression of Consultant's interest in the work;
Statement of whether Consultant is on register;
Date of most recent private engineering Consultant qualification;
Statement regarding Consultant's possible conflict of interest for the work; and
Summation of information contained in the letter of interest.
Chapter 2 - Team Qualifications
This chapter should elaborate on the general information presented in the introduction to
establish the credentials and experience of the consultant to undertake this type of effort.
The following must be included:
1. Identify recent, similar projects the Consultant, acting as the prime contractor, has
conducted that demonstrate its ability to conduct and manage the project. Provide
a synopsis of each project and include the date completed, and contact person.
2. If subconsultants are involved, provide corresponding information describing their
qualifications as requested in bullet number 1 above.
Chapter 3 - Team Experience
This chapter must provide the names, classifications, and location of the Consultant's North
Carolina employees and resources to be assigned to the advertised work; and the
professional credentials and experience of the persons assigned to the project, along with
any unique qualifications of key personnel. Although standard personnel resumes may be
included, identify pertinent team experience to be applied to this project. Specifically, the
Department is interested in the experience, expertise, and total quality of the consultant's
proposed team. If principals of the Consultant will not be actively involved in the
study/contract/project, do not list them. The submittal shall clearly indicate the Consultant's
Project Manager, other key Team Members, and his/her qualifications for the proposed work.
Also, include the team's organization chart for the Project / Plan. A Capacity Chart / Graph
(available workforce) should also be included. Any other pertinent information should also be
listed in this section.
Note: If a project team or subconsultant encounters personnel changes, or any other
changes of significance dealing with the company, NCDOT should be notified immediately.
Chapter 4 - Technical Approach
The consultant shall provide information on its understanding of, and approach to
accomplish, this project, including their envisioned scope for the work and any
Page |10

innovative ideas/approaches, and a schedule to achieve the dates outlined in this RFLOI (if any
project-specific dates are outlined below).
APPENDICES-
CONSULTANT CERTIFICATION Form RS-2
Completed Form RS-2 forms SHALL be submitted with the Consultant's letter of interest. This
section is limited to the number of pages required to provide the requested information.
Submit Form RS-2 forms for the following:
* Prime Consultant
Prime Consultant Form RS-2 Rev 1/14/08; and
* ANY/ALL Subconsultant Consultants to be, or anticipated to be, utilized
by your Consultant.
Subconsultant Form RS-2 Rev 1/15/08.
In the event the Consultant has no subconsultant, it is required that
this be indicated on the Subconsultant Form RS-2 by entering the
word "None" or the number "ZERO" and signing the form.
Complete and sign each Form RS-2 (instructions are listed on the form).
The required forms are available on the Department's website at:
https://connect.ncdot.gov/business/consultants/Pages/Guidelines-Forms.aspx
Prime Consultant Form RS-2
Subconsultant Form RS-2
2.9 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS
a) BUYER: The employee of the City or Other Eligible Entity that places an order with the Consultant.
b) CONTRACT LEAD: Representative of the City of Rocky Mount Purchasing Office who corresponds with potential
Consultants to identify and contract with that Consultant providing the greatest benefit to the City, and who will
administer this contract for the City.
c) QUALIFIED SUBMITTAL: A responsive submittal submitted by a responsible Consultant.
d) RFLOI: Request for Letters of Interest
e) SERVICES or SERVICE DELIVERABLES: The tasks and duties undertaken by the Consultant to fulfill the
requirements and specifications of this solicitation.
f) CONSULTANT: Supplier, submittal, proposer, company, Consultant, corporation, partnership, individual or other
entity submitting a response to a Request for Letters of Interest.
Page |11

3.0 METHOD OF AWARD AND SUBMITTAL EVALUATION PROCESS
3.1 METHOD OF AWARD
This Request For Letter of Interest (RFLOI) is issued pursuant to the authority granted under North Carolina General
Statutes, including but not limited to G.S. 143-129, G.S. 143-48, and applicable provisions governing the procurement
of professional and technical services by local governments.
Award of a Contract, if any, shall be made to the responsible Consultant whose LOI is determined to be the most
qualified Consultant based on demonstrated competence and experience in accordance with the evaluation
criteria to the City, taking into consideration the evaluation criteria set forth in this RFLOI. Evaluation factors may
include, but are not limited to, the Consultant's qualifications, experience, technical approach, and demonstrated
understanding of MPO Transportation Planning.
The City may conduct evaluations, request clarifications, and engage in discussions or negotiations with one or more
Consultants determined to be reasonably susceptible of being selected for award. Cost or pricing information will not
be considered at this stage. The City will select the most qualified firm and negotiate a fair and reasonable fee in
accordance with qualifications-based selection requirements.
The City intends to award a Contract to a single Consultant; however, the City reserves the right, in its sole discretion
and if deemed to be in the City's best interest and consistent with program requirements, to:
* Make no award;
* Make multiple awards;
* Make partial awards;
* Cancel this RFLOI in whole or in part; or
* Re-solicit the Services.
Criteria Description Max
Points
Past Performance/Demonstrated Proven record of success on similar projects. 40
Experience Consultant's experience, knowledge, and familiarity
with the desired services, including sub-consultants
Team Experience and Qualifications The team's experience and staff qualifications to 30
perform the type of work required, including any
subconsultants.
Technical Approach The team's understanding of, and approach to 30
accomplishing the objectives of the plan, including
their envisioned
After reviewing qualifications, if Consultants are equal on the evaluation review, then those qualified Consultants with
proposed SPSF participation will be given priority consideration.
The City intends to select the most qualified Consultant and negotiate a fair and reasonable fee. Cost information is
not required at this stage.
In accordance with qualifications-based selection practices, the City will not request or consider cost information prior
to selecting the most qualified Consultant..
3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION
During the evaluation period-from the date submittals are opened through the date the contract is awarded-each
Consultant submitting a submittal (including its representatives, sub-contractors and/or suppliers) is prohibited from
having any communications with any person inside or outside the using department, issuing department, other
Page |12