Avigilon Network Video Recording Systems

STATE OF NORTH CAROLINA INVITATION FOR BIDS NO. 53-26-034
Title: Avigilon Network Video Recording Systems
NORTH CAROLINA STATE PORTS AUTHORITY
Bid Opening: Thursday, May 21, 2026 at 4:00 PM ET
Issue Date: Wednesday, May 6, 2026
Refer all inquiries to:
Commodity Number: 204
Marie Humphrey
Marie.Humphrey@ncports.com Using Agency: NCSPA
910-746-6420 Requisition No.:
OFFER AND ACCEPTANCE
The State seeks offers for the goods, software, and/or services described in this Invitation for Bids (IFB). The
State's acceptance of any offer must be demonstrated by execution of the acceptance found below and any
subsequent Request for Best and Final Offer (BAFO), if issued. Acceptance shall create a contract having an
order of precedence as follows in cases of conflict between documents comprising the contract: (1) special terms
and conditions specific to this IFB; (2) specifications; (3) NC Department of Information Technology Terms and
Conditions of this IFB; and (4) the agreed portions of the awarded Vendor's offer. No contract shall be binding
on the State until an encumbrance of funds has been made for payment of the sums due under the
contract.
EXECUTION
In compliance with this IFB and subject to all the conditions herein, the undersigned offers and agrees to furnish
any or all Services or goods upon which prices are offered, at the price(s) offered herein, within the time specified
herein. By executing this offer, I certify that this offer is submitted competitively and without collusion.
Failure to execute/sign offer prior to submittal shall render offer invalid. Late offers are not acceptable.
OFFEROR
STREET ADDRESS PO BOX, ZIP CODE
CITY, STATE, ZIP CODE TELEPHONE NUMBER
NAME and TITLE OF PERSON SIGNING
AUTHORIZED SIGNATURE DATE E-MAIL
Offer valid for ninety (90) days from date of offer opening unless otherwise stated here: ____ days
ACCEPTANCE OF OFFER
If any or all parts of this IFB are accepted, an authorized representative of the North Carolina State Ports
Authority (NCSPA) shall affix a signature hereto. A copy of this acceptance will be forwarded to the Vendor.
FOR STATE USE ONLY
Offer accepted and contract awarded on this date as indicated on the attached certification,
by ___________________________________________________________________ ________________________
Authorized representative of North Carolina State Ports Authority Date

TABLE OF CONTENTS
1.0 INTENT, USE, DURATION AND SCOPE .............................................................................................. 3
2.0 GENERAL INFORMATION .................................................................................................................... 3
2.1 OFFER SUBMITTAL .......................................................................................................................... 3
2.3 OFFER SUBMITTAL .......................................................................................................................... 3
2.4 BASIS FOR REJECTION ................................................................................................................... 4
2.5 LATE OFFERS .................................................................................................................................. 4
2.6 NON-RESPONSIVE OFFERS ........................................................................................................... 4
2.7 NOTICE TO VENDORS ..................................................................................................................... 4
2.8 NC ePROCUREMENT ....................................................................................................................... 5
2.9 DISTRIBUTORS AND RESELLERS .................................................................................................. 5
2.10 POSSESSION AND REVIEW ............................................................................................................ 5
2.11 BEST AND FINAL OFFER ................................................................................................................. 5
2.12 CONTRACT AWARD ......................................................................................................................... 5
2.13 POINTS OF CONTACT ...................................................................................................................... 6
3.0 SPECIFICATIONS ................................................................................................................................. 6
3.1 VENDOR STANDARD AGREEMENTS ............................................................................................. 6
3.2 VENDOR UTILIZATION OF WORKERS OUTSIDE U.S. ................................................................... 7
3.3 E-VERIFY .......................................................................................................................................... 7
3.4 BRAND SPECIFIC PRODUCT ........................................................................................................... 8
3.5 SOLUTION HOSTED ON STATE INFRASTRUCTURE ..................................................................... 8
3.6 ENTERPRISE ARCHITECTURE SPECIFICATIONS ......................................................................... 8
3.7 PRODUCT RECALL .......................................................................................................................... 8
3.8 WARRANTY ...................................................................................................................................... 8
3.9 CONTRACT TERM ............................................................................................................................ 9
3.10 DELIVERY ......................................................................................................................................... 9
3.11 VENDOR RESPONSIBILITIES ........................................................................................................ 10
4.0 FURNISH AND DELIVER .................................................................................................................... 11
5.0 HISTORICALLY UNDERUTILIZED BUSINESSES .............................................................................. 12
6.0 NC DEPARTMENT OF INFORMATION TECHNOLOGY INSTRUCTIONS ......................................... 13
7.0 NC DEPARTMENT OF INFORMATION TECHNOLOGY TERMS AND CONDITIONS ........................ 14
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1.0 INTENT, USE, DURATION AND SCOPE
The purpose of this IFB is to obtain pricing for and procure new Avigilon Network Video Recording
Systems equipment, software licenses, and optional installation services to support critical port security
operations for the North Carolina State Ports Authority (NCSPA).
The NCSPA, encompassing both the Wilmington and Morehead City Port locations, has utilized Avigilon-
branded video management systems and camera units for the past decade. To maintain operational
continuity and port security, NCSPA is updating from the older generation of Avigilon Network Video
Recording Systems to the new Avigilon NVR6 Network Video Recording Systems. This comprehensive
replacement will modernize the current environment with current-generation hardware and software,
maintain compliance with established security standards, and prevent operational disruptions associated
with potential hardware failure.
Goods and Services will be provided in accordance with the terms and conditions with this IFB.
2.0 GENERAL INFORMATION
2.1 VENDOR QUESTIONS
All inquiries regarding this IFB must be emailed to Marie.Humphrey@ncports.com.
Written questions will be received until May 12, 2026 at 4:00 pm Eastern Time.
Please put "Questions - IFB 53-26-034" in the subject line of the email. Questions should be
submitted in the following format:
REFERENCE VENDOR QUESTION
IFB Section, Page Number
Vendor communications with anyone other than the person named above may be grounds for
rejection of said Vendor's offer.
2.2 ADDENDUM
The Agency will issue an Addendum to provide a response to all questions received in accordance
with Section 2.1 above.
The Agency may issue additional Addenda as needed to modify the specifications, requirements,
terms and conditions, etc.
All Addenda will be posted on the electronic Vendor Portal (eVP) website at https://evp.nc.gov and
will become Addenda to this IFB.
Critical information may be included in these Addenda. It is important for Vendors to periodically
check the website for any and all Addenda that may be issued prior to the bid opening date.
2.3 OFFER SUBMITTAL
Due Date: Thursday, May 21, 2026
Time:4:00 PM Eastern Time
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The offer, subject to the conditions made a part hereof, will be received at the email address below
for furnishing and delivering the Goods and/or Services as described herein. It is the responsibility
of the Vendor to deliver the offer by the specified time and date of opening.
Deliver one (1) signed copy of the offer via email to Marie.Humphrey@ncports.com.
The offer must be submitted on the forms provided herein. The Vendor must return all the pages of
this IFB with its offer.
The Execution Page must be signed and dated by an official authorized to bind the Vendor's firm.
The file must not be password-protected and must be capable of being copied to other media.
2.4 BASIS FOR REJECTION
Pursuant to 9 NCAC 06B.0401, the State reserves the right to reject any and all offers in whole or
in part by deeming the offer unsatisfactory as to quality or quantity, delivery, price or service offered;
non-compliance with the specifications or intent of this solicitation; lack of competitiveness; error(s)
in specifications or indications that revision would be advantageous to the State; cancellation or
other changes in the intended project, or other determination that the proposed requirement is no
longer needed; limitation or lack of available funds; circumstances that prevent determination of the
best offer; or any other determination that rejection would be in the best interest of the State. Vendor
contact regarding this solicitation with anyone other than the person listed on Page 1 may also be
grounds for rejection of said Vendor's offer.
2.5 LATE OFFERS
Regardless of cause, late offers will not be accepted and will automatically be disqualified from
further consideration. It shall be the Vendor's sole risk to ensure delivery at the designated office
by the designated time. Late offers will not be opened and may be returned to the Vendor at the
expense of the Vendor or destroyed if requested.
2.6 NON-RESPONSIVE OFFERS
The Vendor's offer will be deemed non-responsive by the State and will be rejected without further
consideration or evaluation if statements such as the following are included:
* "This offer does not constitute a binding offer"
* "This offer will be valid only if this offer is selected as a finalist or in the competitive range"
* "Vendor does not commit or bind itself to any terms and conditions by this submission"
* "This document and all associated documents are non-binding and shall be used for discussion
purposes only"
* "This offer will not be binding on either party until incorporated in a definitive agreement signed
by authorized representatives of both parties" or
* A statement of similar intent.
2.7 NOTICE TO VENDORS
The State objects to and will not be required to evaluate or consider any additional terms and
conditions not previously agreed to by the State and submitted with the Vendor's response. This
applies to any language appearing in or attached to the document as part of the Vendor's response.
By execution and delivery of this solicitation and response, the Vendor agrees that any additional
terms and conditions, whether submitted purposely or inadvertently, shall have no force or effect.
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2.8 NC ePROCUREMENT
NCSPA does not utilize the NC eProcurement system to process requisitions or issue purchase
orders. Paragraph 47 of the NC Department of Information Technology Terms and Conditions has
been reserved.
2.9 DISTRIBUTORS AND RESELLERS
"Resellers" as used herein, refers to businesses that routinely sell or distribute Vendor's Products,
and may include "Distributors", "Value Added Resellers" (VARs), "Original Equipment
Manufacturers" (OEMs), Channel Partners, or such other designations. These businesses must be
approved by the State prior to placement of any orders. Any contract established will be subject to
this solicitation and any resulting Agreement(s), and to the terms and conditions of the State's
competitive bidding process.
The Agency acknowledges that the Reseller has merely purchased the Third-Party Items for resale
or license to the Agency, and that the proprietary and intellectual property rights to the Third Party
Items are owned by parties other than the Reseller ("Third Parties"). The Agency further
acknowledges that, except for the payment to the Reseller for the Third-Party Items, all of its rights
and obligations with respect thereto flow from and to the Third Parties. The Reseller shall provide
the Agency with copies of all documentation and warranties for the Third-Party Items which are
provided to the Reseller. The Reseller shall assign all applicable third-party warranties for
Deliverables to the Agency.
2.10 POSSESSION AND REVIEW
During the evaluation period and prior to award, possession of the bids and accompanying
information is limited to personnel of the issuing agency and to the committee responsible for
participating in the evaluation. Vendors who attempt to gain this privileged information or to
influence the evaluation process will be in violation of purchasing rules and their offer will not be
further evaluated or considered.
After award of contract, the complete bid file will be available to any interested persons with the
exception of trade secrets, test information or similar proprietary information as provided by statute
and rule. Any proprietary or confidential information which conforms to exclusions from public
records as provided by N.C.G.S. 132-1.2 must be clearly marked as such in the offer when
submitted.
2.11 BEST AND FINAL OFFER
The State may establish a competitive range based upon evaluations of offers, and request BAFOs
from the Vendor(s) within this range (i.e., Finalist Vendors). If negotiations or subsequent offers are
solicited, the Vendor(s) shall provide BAFO(s) in response. Failure to deliver a BAFO when
requested shall disqualify the non-responsive Vendor from further consideration. The State will
evaluate BAFO(s), oral presentations, and product demonstrations as part of the Vendors'
respective offers to determine the final rankings.
2.12 CONTRACT AWARD
It is the general intent to award this contract to one or two Vendors. As provided by statute, award
will be based on Best Value Analysis, Lowest Price Technically Acceptable Source Selection
Method in accordance with N.C.G.S. 143B-1350(h), which provides that the offer must be in
substantial conformity with the specifications herein, and 09 NCAC 06B.0302.
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After award of contract, award information will be posted in eVP at https://evp.nc.gov. The complete
bid file will be available to any interested individuals with the exception of trade secrets, test
information or similar proprietary information as provided by statute and rule.
2.13 POINTS OF CONTACT
Contact with the persons shown below for contractual and technical matters related to this IFB is
only permitted if expressly agreed to by the person listed on page 1 or upon award of contract:
Vendor Contractual Point of Contact Vendor Technical Point of Contact
Name: Name:
Address: Address:
Email: Email:
Phone Number: Phone Number:
State Contractual Point of Contact State Technical Point of Contact
Marie Humphrey Daniel Blackburn
NCSPA Purchasing Department NCSPA IT Department
2508 Burnett Blvd 2202 Burnett Blvd
Wilmington NC 28401 Wilmington NC 28401
Marie.Humphrey@ncports.com Daniel.Blackburn@ncports.com
3.0 SPECIFICATIONS
3.1 VENDOR STANDARD AGREEMENTS
The terms and conditions of the Vendor's standard services, license, maintenance or other
agreement(s) applicable to Services, Goods, Software and other Products acquired under this
Agreement may apply to the extent such terms and conditions do not materially change the terms
and conditions of this Agreement. In the event of any conflict between the terms and conditions of
this Agreement and the Vendor's standard agreement(s), the terms and conditions of this
Agreement relating to audit and records, jurisdiction, choice of law, the State's electronic
procurement application of law or administrative rules, the remedy for intellectual property
infringement and the exclusive remedies and limitation of liability in the NCDIT Terms and
Conditions herein shall apply in all cases and supersede any provisions contained in Vendor's
relevant standard agreement or any other agreement. The State shall not be obligated under any
standard license and/or maintenance or other Vendor agreement(s) to indemnify or hold harmless
the Vendor, its licensors, successors or assigns; nor arbitrate any dispute, nor pay late fees, legal
fees or other similar costs.
A license agreement for Avigilon Unity Software is currently in the process of being finalized
by and between Avigilon Corporation and NCSPA and will be applicable to this
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IFB. A fully executed copy of the license agreement shall be incorporated by
reference and attached to the final version of this IFB.
3.2 VENDOR UTILIZATION OF WORKERS OUTSIDE U.S.
In accordance with the Statewide Information Security Manual (SISM), the State restricts the
location of information systems that receive, process, store, or transmit State and Federal data to
the United States which includes the US States, US Territories, US Embassies, and US Military
installations (stateside or overseas). This restriction applies to the Vendor and to any subcontractors
engaged to provide Services under this Agreement or with access to State Data. The Vendor must
ensure that its subcontractor agreements contain the same restrictions and will be responsible for
monitoring and enforcing subcontractor compliance at all times.
a. Will any work under this contract be performed outside the United States? YES NO
b. The location of work performed under a state contract by the Vendor, any subcontractors,
employees, or other persons performing the contract and whether any of this work will be
performed outside the United States.
b. The corporate structure and location of corporate employees and activities of the Vendor, its
affiliates or any other subcontractors.
c. The Vendor agrees to provide notice if the Vendor, employees of the Vendor, subcontractors of
the Vendor, or other persons performing Services under a state contract relocate(s) outside of
the United States during the contract term.
YES NO
d. The Vendor agrees that any Vendor or subcontractor providing call or contact center Services
to the State of North Carolina shall disclose to inbound callers the location from which the call
or contact center Services are being provided.
YES NO
The use of resources or workers located outside the United States is a critical security exception
that must be escalated to the State Chief Information Officer for review pursuant to N.C.G.S.
143B-1376(c) and 143B-1320(c). These critical security exceptions are approved only in rare and
extenuating circumstances. The Vendor should account for this when preparing its response.
3.3 E-VERIFY
Pursuant to N.C.G.S. 143B-1350(k), the State shall not enter into a contract unless the awarded
Vendor and each of its subcontractors comply with the E-Verify requirements of N.C.G.S. Chapter
64, Article 2. Vendors are directed to review the foregoing laws. Any awarded Vendor must submit
a certification of compliance with E-Verify to the awarding agency, and on a periodic basis thereafter
as may be required by the State.
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3.4 BRAND SPECIFIC PRODUCT
Manufacturer(s) name and product descriptions used in this solicitation are product specific. The
items offered in response to this solicitation must be the manufacturer and type specified. Failure
to comply with this requirement will result in rejection of the offer.
3.5 SOLUTION HOSTED ON STATE INFRASTRUCTURE
The Solution will be required to receive and securely manage data that is classified as Low Risk.
Refer to the North Carolina Statewide Data Classification and Handling Policy for more information:
https://it.nc.gov/document/statewide-data-classification-and-handling-policy
To comply with the State's Security Standards and Policies, State agencies are required to perform
annual security/risk assessments on their information systems using NIST 800-53 controls.
Offerors should submit with their Offers a Vendor Readiness Assessment Report for a State-Hosted
Solution: https://it.nc.gov/documents/vendor-readiness-assessment-report
An Offeror that is selected as a Finalist must submit this report within seven (7) business days of
request if it is not already included with the Offer. The Offer will be considered non-responsive if the
report is not received by the requested date.
3.6 ENTERPRISE ARCHITECTURE SPECIFICATIONS - Reserved.
3.7 PRODUCT RECALL
The Vendor assumes full responsibility for prompt notification of both the contract administrator
and purchaser of any product recall in accordance with the applicable state and federal
regulations.
3.8 WARRANTY
Manufacturer's standard warranty shall apply. Upon request by the State, the Vendor shall
provide a copy of the manufacturer's standard warranty within two (2) business days.
The Vendor warrants that all equipment furnished under this IFB will be new, of good material and
workmanship. The manufacturer's warranty will be for a minimum period of twelve (12) months from
date equipment is put into operation. Such warranty shall cover the cost of all defective parts
replacement, labor, freight, and technicians travel at no additional cost to the State.
The report of a problem does not presuppose that every call must result in an "on-site" visit for
service/repair. The Vendor and/or service subcontractor shall utilize best efforts to resolve problems
in a timely fashion through the use of acceptable servicing methods to include, but not limited to,
verbal problem analysis and remote diagnosis. The warranty requirement does not impose any
additional duty on the State to make other than normal and good faith problem resolution efforts or
expenditures of time. Vendor is responsible for compliance with warranty terms by any third-party
service provider.
Is Vendor authorized by the manufacturer to repair equipment offered during the warranty period?
YES NO
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Will Vendor provide warranty service?
YES NO, an authorized third party will perform warranty service
Contact Information for warranty service provider:
Company Name: _____________________________________________
Company Address: _____________________________________________
_____________________________________________
Contact Person: _____________________________________________
Contact Person Phone Number: _____________________________________________
Contact Person Email: _____________________________________________
3.9 CONTRACT TERM
A contract awarded pursuant to this IFB shall have an effective date as provided in the Notice of
Award. The term shall be one (1) year and will expire upon the anniversary date of the effective
date unless otherwise stated in the Notice of Award or unless terminated earlier.
The State retains the option to extend the term for two (2) additional one (1) year periods at its sole
discretion.
3.10 DELIVERY
The Vendor shall deliver Avigilon Network Video Recording Systems equipment and software
licenses to the following locations within thirty (30) consecutive calendar days after receipt of
purchase order.
NCSPA Port of Wilmington
2508 Burnett Blvd
Wilmington NC 28401
NCSPA Port of Morehead City
General Cargo Terminal
113 Arendell Street
Morehead City NC 28557
If NCSPA chooses to procure installation services, the installation services shall be completed
within thirty (30) consecutive calendar days after receipt of purchase order for installation services.
Upon completion of the installation, the Vendor shall remove and properly dispose of all waste and
debris from the installation site. The Vendor shall be responsible for leaving the installation area
clean and ready to use.
If circumstances beyond the control of the Vendor result in a late delivery and/or installation, it is
the responsibility and obligation of the Vendor to notify the Agency, in writing, immediately upon
determining delay of shipment. The written notification should indicate the anticipated delivery date.
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3.11 SPECIFICATIONS
A. Equipment
This project requires brand specific equipment to ensure the integrity of the existing end-to-end
analytic environment. The Vendor must provide the following Avigilon brand hardware and
licenses:
1. Network Video Recorder
a. Morehead City Port
i Avigilon Unity Network Video Recorder (NVR6-PRM-FORM-D-120TB-S22-NA) -
quantity: three (3)
ii Four-Port,10G Base-T Network Expansion Card (NVR6-AINVR2-FORM-D-
10GBASET) - quantity: three (3)
b. Wilmington Port
i Avigilon Unity Network Video Recorder (NVR6-PRM-FORM-D-160TB-S22-NA) -
quantity: four (4)
ii Four-Port,10G Base-T Network Expansion Card (NVR6-AINVR2-FORM-D-
10GBASET) - quantity: four (4)
2. Software License
ACC Smart Assurance Plan License Subscription (ACC-ENT-SMART-1YR)
a. Morehead City Port: one (1) year term, 120 licenses
b. Wilmington Port: one (1) year term, 241 licenses
B. Installation Services
The Vendor must specify the cost of installing the equipment at the Morehead City Port and the
Wilmington Port. The Agency may not procure any installation services, however, if it
determines that it is capable of installing the equipment.
1. Pre-Installation Documentation: Document all existing port licenses and configuration
details at each facility.
2. System Configuration and Load Balancing: Effectively load balance the new NVRs to
ensure uniform data processing and storage retention times across the environment.
3. Uninterruptible Power Supply (UPS): Provide and install a suitable UPS for the NVRs at
each location. The UPS solution must provide a minimum of fifteen (15) minutes of uptime
at full load in the event of sudden power loss to facilitate a graceful system shutdown or
transition to port generator power.
4. Software Upgrade (Avigilon Unity): Upgrade all existing client software to the latest version
of Avigilon Unity.
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