Avigilon Network Video Recording Systems
| Location: | North Carolina |
|---|---|
| Posted: | May 6, 2026 |
| Due: | May 21, 2026 |
| Agency: | State Government of North Carolina |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | 53-26-034 |
| Publication URL: | To access bid details, please log in. |
| Solicitation Number: | 53-26-034 |
| Project Title: | Avigilon Network Video Recording Systems |
| Description: | The purpose of this IFB is to obtain pricing for and procure new Avigilon Network Video Recording Systems equipment, software licenses, and optional installation services to support critical port security operations for the North Carolina State Ports Authority (NCSPA). The NCSPA, encompassing both the Wilmington and Morehead City Port locations, has utilized Avigilon-branded video management systems and camera units for the past decade. To maintain operational continuity and port security, NCSPA is updating from the older generation of Avigilon Network Video Recording Systems to the new Avigilon NVR6 Network Video Recording Systems. This comprehensive replacement will modernize the current environment with current-generation hardware and software, maintain compliance with established security standards, and prevent operational disruptions associated with potential hardware failure. |
| Opening Date: | 5/21/2026 4:00 PM |
| Posted Date: | 5/7/2026 |
| Status: | Open |
| Department: | STATE OF NC - PORTS AUTHORITY |
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Solicitation Number
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53-26-034
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Department
STATE OF NC - PORTS AUTHORITY
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Status Reason
Open
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Opening Date
2026-05-21T16:00:00.0000000
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Posted Date
*
2026-05-06T18:47:19.0000000Z
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Primary Commodity Code
Communications Devices and Accessories
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Mandatory Conference/Site Visit
—
—
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Special Instructions
Bid Responses via E-Mail marie.humphrey@ncports.com
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Solicitation Type
*
Select RFP IFB RFI
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Owner
Brian Kelly
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Description
The purpose of this IFB is to obtain pricing for and procure new Avigilon Network Video Recording Systems equipment, software licenses, and optional installation services to support critical port security operations for the North Carolina State Ports Authority (NCSPA). The NCSPA, encompassing both the Wilmington and Morehead City Port locations, has utilized Avigilon-branded video management systems and camera units for the past decade. To maintain operational continuity and port security, NCSPA is updating from the older generation of Avigilon Network Video Recording Systems to the new Avigilon NVR6 Network Video Recording Systems. This comprehensive replacement will modernize the current environment with current-generation hardware and software, maintain compliance with established security standards, and prevent operational disruptions associated with potential hardware failure.
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Attachment Preview
STATE OF NORTH CAROLINA
NORTH CAROLINA STATE PORTS AUTHORITY
Refer all inquiries to:
Marie Humphrey
Marie.Humphrey@ncports.com
910-746-6420
INVITATION FOR BIDS NO. 53-26-034
Title: Avigilon Network Video Recording Systems
Bid Opening: Thursday, May 21, 2026 at 4:00 PM ET
Issue Date: Wednesday, May 6, 2026
Commodity Number: 204
Using Agency: NCSPA
Requisition No.:
OFFER AND ACCEPTANCE
The State seeks offers for the goods, software, and/or services described in this Invitation for Bids (IFB). The
State’s acceptance of any offer must be demonstrated by execution of the acceptance found below and any
subsequent Request for Best and Final Offer (BAFO), if issued. Acceptance shall create a contract having an
order of precedence as follows in cases of conflict between documents comprising the contract: (1) special terms
and conditions specific to this IFB; (2) specifications; (3) NC Department of Information Technology Terms and
Conditions of this IFB; and (4) the agreed portions of the awarded Vendor’s offer. No contract shall be binding
on the State until an encumbrance of funds has been made for payment of the sums due under the
contract.
EXECUTION
In compliance with this IFB and subject to all the conditions herein, the undersigned offers and agrees to furnish
any or all Services or goods upon which prices are offered, at the price(s) offered herein, within the time specified
herein. By executing this offer, I certify that this offer is submitted competitively and without collusion.
Failure to execute/sign offer prior to submittal shall render offer invalid. Late offers are not acceptable.
OFFEROR
STREET ADDRESS
PO BOX, ZIP CODE
CITY, STATE, ZIP CODE
TELEPHONE NUMBER
NAME and TITLE OF PERSON SIGNING
AUTHORIZED SIGNATURE
DATE
E-MAIL
Offer valid for ninety (90) days from date of offer opening unless otherwise stated here: ____ days
ACCEPTANCE OF OFFER
If any or all parts of this IFB are accepted, an authorized representative of the North Carolina State Ports
Authority (NCSPA) shall affix a signature hereto. A copy of this acceptance will be forwarded to the Vendor.
FOR STATE USE ONLY
Offer accepted and contract awarded on this date as indicated on the attached certification,
by ___________________________________________________________________
Authorized representative of North Carolina State Ports Authority
________________________
Date
TABLE OF CONTENTS
1.0 INTENT, USE, DURATION AND SCOPE .............................................................................................. 3
2.0 GENERAL INFORMATION .................................................................................................................... 3
2.1 OFFER SUBMITTAL .......................................................................................................................... 3
2.3 OFFER SUBMITTAL .......................................................................................................................... 3
2.4 BASIS FOR REJECTION ................................................................................................................... 4
2.5 LATE OFFERS .................................................................................................................................. 4
2.6 NON-RESPONSIVE OFFERS ........................................................................................................... 4
2.7 NOTICE TO VENDORS ..................................................................................................................... 4
2.8 NC ePROCUREMENT ....................................................................................................................... 5
2.9 DISTRIBUTORS AND RESELLERS .................................................................................................. 5
2.10 POSSESSION AND REVIEW ............................................................................................................ 5
2.11 BEST AND FINAL OFFER ................................................................................................................. 5
2.12 CONTRACT AWARD ......................................................................................................................... 5
2.13 POINTS OF CONTACT...................................................................................................................... 6
3.0 SPECIFICATIONS ................................................................................................................................. 6
3.1 VENDOR STANDARD AGREEMENTS ............................................................................................. 6
3.2 VENDOR UTILIZATION OF WORKERS OUTSIDE U.S. ................................................................... 7
3.3 E-VERIFY .......................................................................................................................................... 7
3.4 BRAND SPECIFIC PRODUCT........................................................................................................... 8
3.5 SOLUTION HOSTED ON STATE INFRASTRUCTURE ..................................................................... 8
3.6 ENTERPRISE ARCHITECTURE SPECIFICATIONS ......................................................................... 8
3.7 PRODUCT RECALL .......................................................................................................................... 8
3.8 WARRANTY ...................................................................................................................................... 8
3.9 CONTRACT TERM ............................................................................................................................ 9
3.10 DELIVERY ......................................................................................................................................... 9
3.11 VENDOR RESPONSIBILITIES ........................................................................................................ 10
4.0 FURNISH AND DELIVER .................................................................................................................... 11
5.0 HISTORICALLY UNDERUTILIZED BUSINESSES .............................................................................. 12
6.0 NC DEPARTMENT OF INFORMATION TECHNOLOGY INSTRUCTIONS ......................................... 13
7.0 NC DEPARTMENT OF INFORMATION TECHNOLOGY TERMS AND CONDITIONS ........................ 14
Avigilon Network Video Recording Systems – NCSPA IFB 53-26-034
Page 2 of 28
1.0 INTENT, USE, DURATION AND SCOPE
The purpose of this IFB is to obtain pricing for and procure new Avigilon Network Video Recording
Systems equipment, software licenses, and optional installation services to support critical port security
operations for the North Carolina State Ports Authority (NCSPA).
The NCSPA, encompassing both the Wilmington and Morehead City Port locations, has utilized Avigilon-
branded video management systems and camera units for the past decade. To maintain operational
continuity and port security, NCSPA is updating from the older generation of Avigilon Network Video
Recording Systems to the new Avigilon NVR6 Network Video Recording Systems. This comprehensive
replacement will modernize the current environment with current-generation hardware and software,
maintain compliance with established security standards, and prevent operational disruptions associated
with potential hardware failure.
Goods and Services will be provided in accordance with the terms and conditions with this IFB.
2.0 GENERAL INFORMATION
2.1 VENDOR QUESTIONS
All inquiries regarding this IFB must be emailed to Marie.Humphrey@ncports.com.
Written questions will be received until May 12, 2026 at 4:00 pm Eastern Time.
Please put “Questions – IFB 53-26-034” in the subject line of the email. Questions should be
submitted in the following format:
REFERENCE
IFB Section, Page Number
VENDOR QUESTION
Vendor communications with anyone other than the person named above may be grounds for
rejection of said Vendor’s offer.
2.2 ADDENDUM
The Agency will issue an Addendum to provide a response to all questions received in accordance
with Section 2.1 above.
The Agency may issue additional Addenda as needed to modify the specifications, requirements,
terms and conditions, etc.
All Addenda will be posted on the electronic Vendor Portal (eVP) website at https://evp.nc.gov and
will become Addenda to this IFB.
Critical information may be included in these Addenda. It is important for Vendors to periodically
check the website for any and all Addenda that may be issued prior to the bid opening date.
2.3 OFFER SUBMITTAL
Due Date: Thursday, May 21, 2026
Time:4:00 PM Eastern Time
Avigilon Network Video Recording Systems – NCSPA IFB 53-26-034
Page 3 of 28
The offer, subject to the conditions made a part hereof, will be received at the email address below
for furnishing and delivering the Goods and/or Services as described herein. It is the responsibility
of the Vendor to deliver the offer by the specified time and date of opening.
Deliver one (1) signed copy of the offer via email to Marie.Humphrey@ncports.com.
The offer must be submitted on the forms provided herein. The Vendor must return all the pages of
this IFB with its offer.
The Execution Page must be signed and dated by an official authorized to bind the Vendor’s firm.
The file must not be password-protected and must be capable of being copied to other media.
2.4 BASIS FOR REJECTION
Pursuant to 9 NCAC 06B.0401, the State reserves the right to reject any and all offers in whole or
in part by deeming the offer unsatisfactory as to quality or quantity, delivery, price or service offered;
non-compliance with the specifications or intent of this solicitation; lack of competitiveness; error(s)
in specifications or indications that revision would be advantageous to the State; cancellation or
other changes in the intended project, or other determination that the proposed requirement is no
longer needed; limitation or lack of available funds; circumstances that prevent determination of the
best offer; or any other determination that rejection would be in the best interest of the State. Vendor
contact regarding this solicitation with anyone other than the person listed on Page 1 may also be
grounds for rejection of said Vendor’s offer.
2.5 LATE OFFERS
Regardless of cause, late offers will not be accepted and will automatically be disqualified from
further consideration. It shall be the Vendor’s sole risk to ensure delivery at the designated office
by the designated time. Late offers will not be opened and may be returned to the Vendor at the
expense of the Vendor or destroyed if requested.
2.6 NON-RESPONSIVE OFFERS
The Vendor’s offer will be deemed non-responsive by the State and will be rejected without further
consideration or evaluation if statements such as the following are included:
• “This offer does not constitute a binding offer”
• “This offer will be valid only if this offer is selected as a finalist or in the competitive range”
• “Vendor does not commit or bind itself to any terms and conditions by this submission”
• “This document and all associated documents are non-binding and shall be used for discussion
purposes only”
• “This offer will not be binding on either party until incorporated in a definitive agreement signed
by authorized representatives of both parties” or
• A statement of similar intent.
2.7 NOTICE TO VENDORS
The State objects to and will not be required to evaluate or consider any additional terms and
conditions not previously agreed to by the State and submitted with the Vendor’s response. This
applies to any language appearing in or attached to the document as part of the Vendor’s response.
By execution and delivery of this solicitation and response, the Vendor agrees that any additional
terms and conditions, whether submitted purposely or inadvertently, shall have no force or effect.
Avigilon Network Video Recording Systems – NCSPA IFB 53-26-034
Page 4 of 28
2.8 NC ePROCUREMENT
NCSPA does not utilize the NC eProcurement system to process requisitions or issue purchase
orders. Paragraph 47 of the NC Department of Information Technology Terms and Conditions has
been reserved.
2.9 DISTRIBUTORS AND RESELLERS
“Resellers” as used herein, refers to businesses that routinely sell or distribute Vendor’s Products,
and may include “Distributors”, “Value Added Resellers” (VARs), “Original Equipment
Manufacturers” (OEMs), Channel Partners, or such other designations. These businesses must be
approved by the State prior to placement of any orders. Any contract established will be subject to
this solicitation and any resulting Agreement(s), and to the terms and conditions of the State’s
competitive bidding process.
The Agency acknowledges that the Reseller has merely purchased the Third-Party Items for resale
or license to the Agency, and that the proprietary and intellectual property rights to the Third Party
Items are owned by parties other than the Reseller (“Third Parties”). The Agency further
acknowledges that, except for the payment to the Reseller for the Third-Party Items, all of its rights
and obligations with respect thereto flow from and to the Third Parties. The Reseller shall provide
the Agency with copies of all documentation and warranties for the Third-Party Items which are
provided to the Reseller. The Reseller shall assign all applicable third-party warranties for
Deliverables to the Agency.
2.10 POSSESSION AND REVIEW
During the evaluation period and prior to award, possession of the bids and accompanying
information is limited to personnel of the issuing agency and to the committee responsible for
participating in the evaluation. Vendors who attempt to gain this privileged information or to
influence the evaluation process will be in violation of purchasing rules and their offer will not be
further evaluated or considered.
After award of contract, the complete bid file will be available to any interested persons with the
exception of trade secrets, test information or similar proprietary information as provided by statute
and rule. Any proprietary or confidential information which conforms to exclusions from public
records as provided by N.C.G.S. § 132-1.2 must be clearly marked as such in the offer when
submitted.
2.11 BEST AND FINAL OFFER
The State may establish a competitive range based upon evaluations of offers, and request BAFOs
from the Vendor(s) within this range (i.e., Finalist Vendors). If negotiations or subsequent offers are
solicited, the Vendor(s) shall provide BAFO(s) in response. Failure to deliver a BAFO when
requested shall disqualify the non-responsive Vendor from further consideration. The State will
evaluate BAFO(s), oral presentations, and product demonstrations as part of the Vendors’
respective offers to determine the final rankings.
2.12 CONTRACT AWARD
It is the general intent to award this contract to one or two Vendors. As provided by statute, award
will be based on Best Value Analysis, Lowest Price Technically Acceptable Source Selection
Method in accordance with N.C.G.S. §143B-1350(h), which provides that the offer must be in
substantial conformity with the specifications herein, and 09 NCAC 06B.0302.
Avigilon Network Video Recording Systems – NCSPA IFB 53-26-034
Page 5 of 28
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