1/2 Ton Hybrid/Electric Pickup

BID No. 274-2026-25-TB 1/2 Ton Hybrid/Electric Pickup
Invitation to Bid (ITB)
#274-2026-25-TB
Title: 1/2 Ton Hybrid/Electric Pickup
Notice is hereby given that the City of Raleigh, North Carolina, is seeking sealed bids for 1/2
Ton Hybrid/Electric Pickup. This solicitation is for a one-time purchase, and no term contract
or renewal options shall apply. All listed times herein are Eastern Time (ET), whether Eastern
Standard Time (EST) or Eastern Daylight Time (EDT), as applicable
BIDS WILL BE ACCEPTED UNTIL 2:00 PM ET, May 22, 2026.
Bids should be addressed to:
City of Raleigh
Finance Dept - Procurement Division
Attn: Thomas Battistel, Procurement Analyst
Hand-Deliver to: 222 W. Hargett Street, 5th Floor, Ste. 502, Raleigh, NC 27601
or
Mail to: PO Box 590, Raleigh, NC 27602-0590
PUBLIC BID OPENING WILL BE HELD AT THE RALEIGH MUNICIPAL
BUILDING, 222 W. Hargett Street, RM 503, Raleigh, North Carolina, at 2:15 PM ET
on May 22, 2026.
The responsibility for submitting a response to this ITB at the City of Raleigh, Procurement
Division on or before the stipulated time and date will be solely and strictly the responsibility of
the bidder. Any proposals received after stipulated time and date will not be accepted, nor opened,
and will be returned. The time stamp located in the Procurement Division shall be the official
time of receipt.

BID No. 274-2026-25-TB 1/2 Ton Hybrid/Electric Pickup
Table of Contents
City of Raleigh Instructions to Bidders .................................................................................................................................. 1
Purpose ............................................................................................................................................................................... 1
Bid Contact .......................................................................................................................................................................... 1
Bid Schedule ........................................................................................................................................................................ 1
Pre-Bid Conference ............................................................................................................................................................. 1
Bidder Questions ................................................................................................................................................................. 1
Addendum ........................................................................................................................................................................... 1
Bid Submission Requirements ............................................................................................................................................... 2
How to Prepare Bid ............................................................................................................................................................. 2
How to Submit Bid .............................................................................................................................................................. 2
Bid Opening ......................................................................................................................................................................... 3
Award of Bid ........................................................................................................................................................................ 3
Solicitation Clarification ...................................................................................................................................................... 3
Errors in Bids ....................................................................................................................................................................... 4
Alternative Bids ................................................................................................................................................................... 4
Bid Options .......................................................................................................................................................................... 4
Quantities ............................................................................................................................................................................ 4
Contract Terms and Conditions ............................................................................................................................................. 5
Contract Term and Renewals .............................................................................................................................................. 5
Price Adjustments ............................................................................................................................................................... 5
Termination of Contract ...................................................................................................................................................... 5
Contract Extensions ............................................................................................................................................................ 5
Trade Secrets ....................................................................................................................................................................... 5
Terms and Conditions ......................................................................................................................................................... 6
Specification and Requirements ............................................................................................................................................ 7
Attachments ........................................................................................................................................................................... 9
Attachment A - Bid Response Form ................................................................................................................................... 9
Attachment B - Bid Form .................................................................................................................................................. 10
Attachment C - Non-Discrimination Assurance................................................................................................................ 11
Attachment D - References ............................................................................................................................................... 12

BID No. 274-2026-25-TB 1/2 Ton Hybrid/Electric Pickup
1 CITY OF RALEIGH INSTRUCTIONS TO BIDDERS
Carefully review all provisions and attachments of this document prior to completion. Each bid constitutes an offer and may not
be withdrawn except as provided herein.
1.1 PURPOSE:
The purpose of this document is to provide general and specific information for the use by suppliers in submitting a bid to
supply the City of Raleigh with apparatus, supplies, materials, and equipment, and /or services listed above. All bids and
contracts are governed by City policy and /or by Section 143-129 of the North Carolina General Statutes.
1.2 BID CONTACT:
Any and all questions, concerns, or requests for additional information shall be directed to the City of Raleigh, Procurement
Division to the attention of the Bid Agent as indicated below:
Bid Agent: Thomas Battistel
Procurement Analyst
Thomas.battistel@raleighnc.gov
1.3 BID SCHEDULE:
Listed below are the dates and times by which stated actions must be taken or completed. The City may determine, in its sole
discretion, that it is necessary to change any of these dates and times. All listed times are in Eastern Time (ET), observing the
current standard or daylight time as applicable.
Action Time Date
Bid issued N/A May 6, 2026
Pre-Bid Conference N/A N/A
Bidder Questions Due: 12:00 PM May 11, 2026
Bids Due 2:00 PM May 22, 2026
Bid Opening 2:15 PM May 22, 2026
*The City reserves the right to revise the schedule in its sole discretion*
1.4 PRE-BID CONFERENCE:
There is no Pre-Bid Conference for this solicitation.
1.5 BIDDER QUESTIONS:
The City is not liable for interpretations/misinterpretations or other errors or omissions made by the Bidder in
responding to this bid. The Bidder shall examine this bid to determine if the City's requirements and terms and
conditions are clearly stated. If, after examination of the various requirements and terms and conditions of this bid,
the Bidder believes there are any requirements or terms and conditions which remain unclear or which restrict
competition, the Bidder may request, in writing, that the City clarify the requirement(s) and terms(s) and
condition(s) specified by the Bidder. The Bidder must provide the Section(s), Subsection(s), Paragraph(s), and page
number(s) that identify the requirements or conditions questioned by the Bidder.
Requests for clarification and technical questions to this bid must be received by the City not later than the date
shown above in Section 1.3, entitled "Bid Schedule", for the submittal of written inquiries. The Bidders' failure to
request clarification and submit questions by the date in the bid schedule above shall be considered to constitute the
Bidders' acceptance of all City's requirements and terms and conditions. The City shall issue addenda reflecting
questions and answers to this bid, if any, and shall be posted to the North Carolina electronic Vendor Portal (eVP)
website: https://evp.nc.gov/
1.6 ADDENDUM:
Bidders are solely responsible for making sure that any and all addenda have been received prior to submission of
their bid. All addenda to this bid issued by the City shall be posted to the North Carolina electronic Vendor Portal
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BID No. 274-2026-25-TB 1/2 Ton Hybrid/Electric Pickup
(eVP) website: https://evp.nc.gov/.
2 BID SUBMISSION REQUIREMENTS
2.1 HOW TO PREPARE BID:
Bidders are encouraged to review all provisions and attachments of this document carefully prior to completion. Each bid
constitutes an offer and may not be withdrawn except as provided herein. Also, prices are to remain firm for the period stated
herein.
2.1.1 BID FORM: Submit all prices and offers on the BID FORM(s) provided herein. All bids must be submitted and signed by
the supplier or their authorized representative, with all erasures or corrections initialed and dated by the authorized
representative of the proposal.
2.1.2 SIGNATURE: All bids must be signed by an authorized official of the company on the Bidders Signature Page. A bid
may be rejected if it shows omissions, alterations of form, or additions not called for, a conditional bid, or any
irregularities.
2.1.3 TAXES: Do not include taxes in your bid prices. Taxes must be itemized and added to invoices separately when invoicing
the City. The City is required to pay sales tax. The City is exempt from Federal Excise Tax and has a Federal Tax number.
2.1.4 NON-DISCRIMINATION: The NON-DISCRIMINATION ASSURANCES form included in the bid package is a condition of the
bid and must be completed and signed by the bidder.
2.1.5 MWBE POLICY: The City of Raleigh prohibits discrimination in any manner on the basis of race, color, creed, national
origin, sex, age or handicap or sexual orientation and will pursue an affirmative policy of fostering, promoting and
conducting business with women and minority owned business enterprises. The City of Raleigh encourages participation
by certified minority and women-owned businesses. If there are any questions, Contact the MWBE Program Manager, PO
BOX 590 Raleigh, NC 27602, mwbe@raleighnc.gov, or 919-996-4330.
2.1.6 SUSTAINABILITY: In accordance with the City of Raleigh 2007-2009 City Council Mission Statement, the City recognizes
its responsibility to minimize negative impacts on human health and the environment while supporting a diverse,
equitable, and vibrant community and economy. The City recognizes that the types of products and services the City buys
have inherent social, human health, environmental and economic impacts, and asks that all Suppliers and bidders
providing and proposing products and services to the City, be mindful of the City's Sustainability Policy and provide and
propose products and services that embody the City's commitment to sustainability whenever possible.
2.1.7 IRAN DIVESTMENT:
Bidder certifies that it is not on the Final Divestment List as created by the State Treasurer pursuant to N.C.G.S. 147-
86.55, et seq. In compliance with the requirements of the Iran Divestment Act and
N.C.G.S. 147-86.59, CONTRACTOR shall not utilize in the performance of the contract any subcontractor that is
identified on the Final Divestment List.
2.1.8 COMPANIES THAT BOYCOTT ISRAEL:
The bidder certifies that it has not been designated by the North Carolina State Treasurer as a company engaged in the
boycott of Israel pursuant to N.C.G.S. 147-86.81.
2.2 HOW TO SUBMIT BID:
2.2.1 SUBMIT SEALED BIDS ON THE BID FORM PROVIDED HEREIN.
2.2.2 Provide (2) complete sets of your bid on the BID FORM PROVIDED HEREIN in hard copy paper format on 8-1/2" x 11" size
paper, only bound with a single staple in the upper left corner or with a single removable clip-no 3-ring binders, and
must be SEALED in an envelope.
All Formal Bids must be sealed in an envelope that is clearly labeled with the bid number, the date and time of
opening, the bidder's legal company name, and the complete mailing address for proper identification.
Additionally, an electronic version of the bid MUST be provided on a USB to include items, unit price and extended
price. NO EMAIL OR FAX BIDS WILL BE ACCEPTED.
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BID No. 274-2026-25-TB 1/2 Ton Hybrid/Electric Pickup
2.2.3 All bids must be mailed or delivered as follows in sufficient time to ensure receipt by the Procurement Manager or Bid
Agent on or before the time and the date specified on the Bid Form. Bids not received by the time and date specified on
the Bid Form will not be opened or considered, unless the delay is a result of the negligence of the City of Raleigh, its
agents, or assigns.
Mailing Address: Delivery Address:
City of Raleigh City of Raleigh
Bid# 274-2026-25-TB Bid# 274-2026-25-TB
Procurement Division Procurement Division
PO Box 590 222 W. Hargett St., Room 502
Raleigh, NC 27602-0590 Raleigh, NC 27601
Electronic responses will not be accepted for this solicitation.
2.3 BID OPENING:
2.3.1 A public bid opening will be held at 222 W. Hargett Street, Room 503, Raleigh, NC 27601, on May 22, 2026, at 2:15 P.M.
No official award will be made at the Bid Opening. All bidders are welcome to attend the bid opening. LATE BIDS WILL
NOT BE OPENED OR ACCEPTED.
2.3.2 Bidders may not review or request copies of bids at the Bid Opening. A time must be scheduled to meet with the
Procurement Manager and/or Bid Agent for this purpose.
2.3.3 Bids will be examined by the Procurement Manager and/or Bid Agent and the using department officials promptly after
the opening, and an award will be made at the earliest possible date. No bids may be withdrawn after bid opening.
2.4 AWARD OF BID:
2.4.1 Basis of Award: The City reserves the right to award to one bidder or multiple bidders, as determined to be in the best
interest of the City. Award(s) may be made by Group to the responsible bidder(s) who submit the lowest responsive total
extended price for each Group.
2.4.2 Standard of Bid Award Acceptance: The City reserves the right to reject any or all bids and to waive any irregularities or
technicalities in bids received whenever such rejection or waiver is in the best interest of the City of Raleigh. The award
shall be made to the lowest, responsive, responsible bidder, or bidders, taking into consideration quality, performance
and the time specified in the bid for the performance of the contract.
2.4.3 Bid Prices: All items and products proposed in response to this Bid are to be new, in un-used condition unless otherwise
noted in the Minimum Specifications. All prices proposed in response to this Bid are to include all transport, freight and
fuel surcharges, and be delivered FOB destination, freight prepaid and allowed to the location provided on the City
Purchase Order. All items are to be packaged, and shipped or delivered safely in a protective carton, fully assembled and
serviced, ready for use and operation. Bidders must submit product literature and manufacturer's specifications with
their bid proposal. All supplies, equipment, and apparatus must meet all Federal, State, and Local safety regulations,
requirements, and guidelines, such as OSHA, EPA, US DOT, NC-DOT, NFPA, UL, etc., if so regulated.
2.4.4 Order of Precedence: In cases of conflict between sections and provisions within the Bid document, the Order of
Precedence will be 1) the Special Conditions section specific to the Bid; 2) the Minimum Specifications section specific to
the Bid, 3) the City of Raleigh Terms and Conditions; and 4) the Instructions to Bidders section of the Bid document.
2.4.5 Payment Terms: Payment terms of Net 30 days from the date of receipt of invoice, or upon acceptance of goods
whichever is later, will apply to all invoices. Payment term discounts will be allowed for prompt payments but will not be
a consideration for award. All invoices are to be emailed to accountspayable@raleighnc.gov , or delivered to City of
Raleigh, Accounts Payable Division, PO Box 590, Raleigh, NC 27602-0590.
2.4.6 Bid Award Approval: The City Manager has delegated authority from the City Council to award bids for supplies,
equipment, and apparatus greater than $90,000. Bids will be approved and awarded by the City Manager upon the
recommendation by the Procurement Manager.
2.5 SOLICITATION CLARIFICATION:
It is not the intent of these bid specifications to exclude or limit competition or to favor any particular supplier or product.
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BID No. 274-2026-25-TB 1/2 Ton Hybrid/Electric Pickup
Bidders are responsible for reviewing the solicitation documents in their entirety and ensuring a full understanding of all
requirements prior to submission of a bid. The City may, at its discretion, issue clarifications or revisions to the solicitation
through formal addenda. Only information provided through official solicitation documents and any issued addenda shall be
considered binding. Information obtained from any other source shall not be considered official or relied upon in the
preparation of a bid.
2.6 ERRORS IN BIDS:
Bidders or their authorized representatives are expected to understand the conditions, requirements and specifications before
submitting bids. Failure to do so will be at the bidder's owns risk. In case of an error in the extension of prices on the bid, the
unit price shall govern.
2.7 ALTERNATE BIDS:
DO NOT submit alternate bids unless called for on the bid proposal form. Alternate bids are those that are not identical by
manufacturer and model to what is specified or has substantially different specifications. When alternate bids are requested, the
bidder must submit documentation as a part of the bid to show that the product is comparable to the item(s) referred to in the
specifications. Bidders may submit multiple bids on various manufacturers' brands/models meeting specifications if no specific
manufacturer/model has been specified.
2.8 BID OPTIONS:
The City reserves the right to request pricing on optional equipment or additional items along with the pricing for the main or
primary product or items. At the discretion of the City, some or all of the options requested may or may not be added and
purchased based upon necessity and the availability of budgeted funds. The Bid Award will be made to the lowest responsible
bidder for the main or primary product or items listed on the Bid Proposal Form. Pricing for any additional options will be
requested in a separate section of the bid and will not be included in the determination of the Bid Award.
2.9 QUANTITIES:
The City of Raleigh reserves the right to adjust quantities as needed, and to add additional items and/or products as needed, as
determined to be in the best interest of the City. The quantities stated herein, for term or multi-year contracts are estimated,
and may change to be more or less over the term of the contract.
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BID No. 274-2026-25-TB 1/2 Ton Hybrid/Electric Pickup
3 CONTRACT TERMS AND CONDITIONS
3.1 CONTRACT TERM
This is a one-time purchase. The contract shall be effective upon execution and shall remain in effect until all goods have been
delivered, accepted by the City, and all associated obligations have been fulfilled.
Delivery shall be completed within the timeframe specified in the ITB or as agreed upon by the City and the Contractor.
3.2 PRICE ADJUSTMENTS:
Reserved.
3.3 TERMINATION OF CONTRACT RESULTING FROM THIS ITB:
The City of Raleigh reserves the right to cancel the whole or any part of a resulting Contract due to failure by the Supplier to
carry out any obligation, term or condition as described in the below procedure. Prior to any termination for cause, the City will
provide written notice to the Supplier, opportunity to respond and opportunity to cure. Some examples of material breach
include, but are not limited to:
3.3.1 The Supplier provides product that does not meet reasonable quality standards and is not remedied in a timely manner.
3.3.2 The Supplier fails to ship the products or provide the delivery within a reasonable amount of time;
3.3.3 The City has reason to believe the Supplier will not or cannot perform to the requirements or expectations of the
Contract and issues a request for assurance and Supplier fails to respond.
3.3.4 The Supplier fails to observe any of the material terms and conditions of the Contract.
3.3.5 The Supplier fails to follow the established procedure for ordering and invoicing as established by the City and the
Supplier in the Contract.
3.3.6 The Supplier fails to report quarterly sales;
3.3.7 Upon receipt of the written notice of concern, the Supplier shall have ten (10) business days to provide a satisfactory
response to the City. Failure on the part of the Supplier to reasonably address all issues of concern may result in Contract
cancellation pursuant to this Section. If the issue is not resolved within thirty (30) days, contract will be terminated.
3.3.8 Any termination shall have no effect on purchases that are in progress at the time the cancellation is received by the
City. The City reserves the right to cancel the Contract immediately for convenience, without penalty or recourse, in the
event the Supplier is not responsive concerning the remedy, the performance, or the violation issue within the time
frame, completely or in part.
3.3.9 The City reserves the right to cancel or suspend the use of any Contract resulting from this ITB if the Supplier files for
bankruptcy protection or is acquired by an independent third party. Awarded Supplier will be responsible for disclosing
to the City any litigation, bankruptcy or suspensions/disbarments that occur during the contract period. Failure to
disclose may result in an immediate termination of the contract.
3.3.10 The City may execute Contract termination without cause with a required 60-day written notice of termination.
Termination of Contract shall not relieve either party of financial, product or service obligations incurred or accrued prior
to termination.
3.3.11 Events of Automatic Termination to include, but not limited to:
3.3.11.1 Supplier's failure to remedy a material breach of a Contract resulting from this ITB within thirty
(30) days of receipt of notice from the City specifying in reasonable detail the nature of such breach; and/or,
3.3.11.2 Receipt of written information from any authorized agency finding activities of the Supplier engaged in pursuant to a
Contract resulting from this ITB to be in violation of the law.
3.4 CONTRACT EXTENSIONS:
Reserved.
3.5 TRADE SECRETS:
This Bid document and all Bidders' responses and proposals received are considered public information, except for trade secrets
specifically identified in writing by the Bidder, which will be handled according to State Statute or other laws. Any section of the
bidder's response package that is deemed to be a trade secret by the bidder shall be submitted in an envelope clearly marked
"TRADE SECRET INFORMATION- DO NOT DISCLOSE." The City shall make a good faith effort to protect such confidential
information.
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BID No. 274-2026-25-TB 1/2 Ton Hybrid/Electric Pickup
3.6 TERMS AND CONDITIONS:
Acceptance of the City's Purchase Order includes acceptance of all applicable Terms and Conditions. The City's Purchase Order
Terms & Conditions are provided below for your information.
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BID No. 274-2026-25-TB 1/2 Ton Hybrid/Electric Pickup
4 SPECIFICATIONS AND REQUIREMENTS
4.1 PURPOSE
The purpose of this Invitation to Bid (ITB) is to establish requirements for the purchase and delivery of three (3) new,
unused 12 Ton Hybrid/Electric Pickup Trucks for the City of Raleigh. All vehicles furnished shall meet or exceed the
4.2 GspEeNcEifRicAaLti oRnEsQ oUuItRliEneMdE hNeTreSin and shall comply with all applicable federal, state, and local regulations.
*
*
Quantity: Three (3) vehicles
*
Model Year: 2026 or newer
*
Type: 12 Ton Hybrid/Electric Pickup
*
Drive: 4x4
*
Cab: Crew Cab
*
Bed Configuration:
*
One (1) truck: 5.5-foot bed (145" wheelbase)
Two (2) trucks: 6.5-foot bed (157" wheelbase)
All vehicles shall be new, unused, and free from defects. Vehicles shall meet or exceed manufacturer's standard specifications
i4n.3 a dPdOitWioEnR tTo RthAeI Nre &qu MirEemCHeAntNsI lCisAteLd herein.
*
*
Engine: 3.5L Full-Hybrid V6
*
Transmission: Hybrid Electronic 10-Speed Automatic
*
Onboard Power: 7.2 kW in truck bed
*
Axle: Electronic locking, 3.73 ratio
*
GVWR: 7,400 lbs payload package
*
Tow/Haul Package to include:
*
Integrated Trailer Brake Controller
4.4 WHEELCSla &ss TIIIIR REeSceiver Hitch
*
*
Tires: 265/70R17 BSW All-Terrain
4.5 INTWEhReIeOlsR: 1&7 S" ESAilvTeIrN-PGainted Aluminum
*
*
Seats: Cloth 40/Console/40 front seats with manual driver lumbar
*
Driver Seat: 8-way power with power lumbar
*
Interior Color: Black or Dark Gray
4.6 INFInOtTerAioINr MWEoNrkT S &ur CfaOcNe N(MECoTbiIlVeI OTfYfice Package) or equal
*
*
12" Center Display
*
Enhanced Voice Recognition
*
Wireless Phone Connectivity
*
Apple CarPlay & Android Auto
*
AM/FM Radio
*
911 Assist
*
Connectivity Package (minimum 1-year included):
*
Unlimited Hotspot capability
*
Streaming capability
Voice assistant functionality
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BID No. 274-2026-25-TB 1/2 Ton Hybrid/Electric Pickup
4.7 EXTERIOR FEATURES
*
*
Fog Lamps: LED
*
Bumpers: Chrome
*
Rear Window: Fixed privacy glass with defroster
*
Step Bars: 6" angular bright anodized
*
Spray-In Bedliner (Tough Bed or equal)
4.8 UPPFaIiTn tA: CMCaEnSuSfOacRtuIEreSr standard white
*
*
Remote Start System
*
Tinted second row and rear windows
*
All-weather floor mats
4.9 WATRwRoA (2N)T cYr oRsEsbQoUdIyR aElMumENinTuSm toolboxes for the two 6.5-foot (157 wheelbase) bed trucks
*
*
Bumper-to-Bumper: Minimum 3 years / 36,000 miles
*
Powertrain: Minimum 5 years / 60,000 miles
*
Roadside Assistance: Minimum 5 years / 60,000 miles
4.10 DHEyLbIVriEdR BYa tRteErQyU: MIRinEiMmEuNmT 8S years / 100,000 miles
Delivery Location:
City of Raleigh
2501 N. Raleigh Blvd.
R* aleigh, NC 27602
Dealer must provide:
*
Manufacturer's Certificate of Origin
*
Warranty documentation
*
Owner's manuals
All standard delivery documentation
4.1V1e EhQicUleIsV sAhLaEllN bTe PdRelOivDeUreCdT fSully assembled, serviced, and ready for operation.
Equivalent products will be considered, provided they meet or exceed all specifications outlined in this section. Bidders
must submit supporting documentation demonstrating equivalency.
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