Fire Alarm System Replacement for 3 Schools

Invitation to Bid
NOTICE TO BIDDERS
Union County Public Schools
Invitation for Bids- IFB No. 6-97648066
Union County Public Schools is soliciting sealed bids from qualified vendors to provide
Fire Alarm System Replacement for:
Weddington High School, 4901 Monroe Weddington Road, Matthews, NC 28104
Porter Ridge High School, 2839 Ridge Road, Indian Trail, NC 28079
Antioch Elementary School, 3101 Antioch Church Rd, Matthew, NC 28104
Sealed bids will be received by the Union County Public Schools/Facilities Department,
located at 201 Venus St. Monroe, NC 28112, until 2:00 PM on Friday, May 22, 2026, at
which time and place all bids will be publicly opened and read aloud. Bids received after
the stated deadline will not be accepted.
Bid documents, specifications, and submission requirements may be obtained beginning
Wednesday, May 6, 2026, by accessing: eVP North Carolina Solicitations
https://evp.nc.gov/solicitations/
Purchasing Department / Lynn Elms
facilitiesbids@ucps.k12.nc.us
All bids must be submitted in a sealed envelope clearly labeled:
"IFB No. 6-97648066"
A mandatory pre-bid meeting will be held on Monday, May 12, 2026, at 10:00 AM local
time at Weddington High School, 4901 Monroe Weddington Road, Matthews, NC
28104 and will proceed to the other two locations, for the purpose of reviewing project
requirements and answering questions.
Union County Public Schools reserves the right to reject any or all bids, to waive
informalities, and to award the contract as deemed in the best interest of the district.
Lynn Elms
Director of Purchasing and Contracts
Union County Public Schools

Invitation for Bid
Formal
BID NO. 6-97648066
TITLE: Fire Alarm System Replacement - Weddington High School, Antioch Elementary School, & Porter Ridge
High School
PROCUREMENT
LEAD: Lynn Ems
UCPS Purchasing Department
facilitiesbids@ucps.k12.nc.us
BID/QUOTE SUBMITTAL
Sealed Bids will be received no later than 2:00 pm (local time) on Friday, May 22, 2026 at Union County Public Schools,
Facilities Department, 201 Venus St, Monroe, NC 28112. All sealed bids must be in an envelope marked with
Bid # 6-97648066, Attention: Lynn Elms.
PREBID MEETING
A mandatory Pre-bid Meeting will be held at 10:00 am, (local time), Monday May 12, 2026. The meeting will begin at
Weddington High School, 4901 Monroe Weddington Road, Matthews, NC 28104, and will proceed to the other two
locations.
It is the sole responsibility of the Bidder, Contractor to familiarize themselves to all aspects of this project. Failure to meet
this requirement will not justify a change order.
COMMUNICATION
During the bid process, all communication relating to this bid shall be directed to the Procurement Lead identified above.
Failure to meet the requirement may consider your bid non-responsible.
All questions relating to this project shall be directed to the Procurement Lead identified above in the form of an email no later
than 1:00 pm, Friday, May 15, 2026. Please include the following in the subject line: "Bid# 6-97648066 Questions".
Answers will be provided to all bidders in the form of an addendum which will be posted on UCPS website:
https://www.ucpsnc.org/about/purchasing-and-contracts and NC State website: https://evp.nc.gov/solicitations/?status=0
on Monday, May 18, 2026.
DESCRIPTION OF PROJECT:
Union County Public Schools seeks formal bids for the above referenced Project.
The Scope of Work is attached as Exhibit 1.
AWARD:
UCPS desires to promptly approve and sign a contract after a decision has been made to award. Company awarded the
contract is expected to promptly sign the contract in the form attached hereto as Exhibit 2. Any requested changes to this
contract form should be provided with your response.
1

UCPS reserves the right to award this project in a method considered to be most advantageous. This includes the right to
issue single award, multiple awards, or reject all bids. UCPS is not required to award a contract.
REQUIREMENTS:
HUB PARTICIPATION
Pursuant to North Carolina General Statue G.S. 143-48, it is UCPS policy to encourage and promote the use of small,
minority, physically handicapped, and women contractors in purchasing Goods and Services. As such, this RFP will
serve to identify those Vendors that are minority owned or have a strategic plan to support UCPS Historically
Underutilized Business program by meeting or exceeding the goal of 10% utilization of diverse firms as 1st or 2nd tier
subcontractors. Vendor shall complete Attachment B: HUB Supplemental Vendor Information.
E-VERIFY AND IRAN DIVESTMENT ACT NOTICE
Pursuant to North Carolina law, the successful bidder will be required to comply with the E-Verify requirements set forth
in Article 2 of Chapter 64 of the North Carolina General Statutes and the Iran Divestment Act set forth in N.C.G.S. 147-
86.58.
BIDDERS CHECKLIST
o Executed Cost Proposal Form for Each School Location
o Good Faith Efforts (Affidavit A, B, Identification of Minority Participation Form)
o 5% Bid Bond
RECOMMENDATION OF AWARD
o Certificate of Insurance (meeting the requirements stated within Attachment A).
o Good Faith Efforts (Affidavit C or D)
o 100% Performance and Payment Bond (within 10 days of award).
o E-Verify Affidavit
o Iran Divestment Certification
No Contract shall be executed, and no work shall commence, until all required documentation has been received and
approved.
2

EXHIBIT 1
Scope of Work
Specifications & Drawings
* S-1 Location: Weddington High School
* S-2 Location: Porter Ridge High School
* S-3 Location: Antioch Elementary School

Exhibit 1
SCOPE OF WORK
SCOPE OF WORK
UCPS seeks to contract the equipment, software, and labor to a professional contractor that is experienced in
commercial projects of this type and size. The project areas have been within the drawing sets provided. Specifications
regarding the equipment, materials and other pertinent information are provided through the assembled document for
each site.
General:
a. Contractor is accountable to provide a turnkey project(s) to UCPS.
b. Contractor shall be responsible for furnishing all materials including new equipment, labor, and supervision as
necessary to complete the project.
c. Contractor shall appoint a designated Project Coordinator to the project. She/he will remain the primary point
of contact to UCPS resources for the duration of the project. If a change in contact is necessary, it shall be
provided in an effective and timely manner to ensure no disruption to the project.
d. Contractor shall have a minimum of five (5) years of successfully completing projects of this type and size.
e. Contractor shall safeguard the project area(s) to ensure the safety and security of UCPS property.
f. Contractor shall safeguard non-identified surfaces to ensure quality workmanship.
g. Contractor shall identify and seek approval from UCPS prior to any award to a subcontracted service.
h. Contractor shall review the Asbestos Hazard Emergency Response Act (AHERA) manual, where applicable,
prior to his/her employees performing work. Contractor shall appropriately notify and safeguard their
employees from exposure to potentially asbestos containing or asbestos containing materials.
i. Contractor shall ensure his/her employees follow established UCBOE policy such as but not limited to the
Jessica Lunsford Act, Tobacco Free Policy, etc.
Service Interruptions:
Interruption of Existing Fire-Alarm Service: Do not interrupt fire-alarm service to facilities
occupied unless permitted under the following conditions and then only after arranging to provide temporary
guard service according to requirements indicated:
a. Notify UCPS Project Manager in advance of proposed interruption of fire-alarm service.
b. Identify specific locations affected by interruption, circuits which may be inoperable
during the outage, and the length of time the system will be impaired.
c. Do not proceed with interruption of fire-alarm service without written approval by UCPS Project Manager
Cleanup:
a. Contractor shall return campus and/or building to owner in a clean and orderly fashion.
b. Contractor will properly dispose of all materials, tools, debris offsite. Contractor is not permitted to utilize
UCPS dumpsters for the disposal of project waste.
3

c. Contractor will address the cleanliness of the work site daily through the removal of materials, tools, waste
debris. If contractor requires onsite storage for the duration of the project, he/she shall make arrangements
with the UCPS representative prior to materials being stored onsite.
Schedule and Warranty:
a. Contractor will work with UCPS representative to establish a schedule meeting the owners timeline.
Contractor shall work diligently to meet established deadlines to minimize disruptions to the workplace.
b. Contractor and UCPS representative will determine day of the week and working hours during the
preconstruction meeting.
c. Contractor shall provide a warranty from the date of final acceptance for workmanship, equipment, materials,
and latent defects.
d. During the warranty period, contractor shall promptly address defective equipment at no cost to UCPS.
4

S-1 Location: Weddington High School

Optima Engineering PA Weddington FA Replacement Job #26-0052
SECTION 28 31 11 - ADDRESSABLE FIRE-ALARM SYSTEM
PART 1 - GENERAL
1.1 RELATED DOCUMENTS
A. Drawings and general provisions of the Contract, including General Conditions and Division 01
Specification Sections, apply to this Section.
1.2 SUMMARY
A. This standard provides the functional requirements for the installation, programming,
configuration, warranty and maintenance of a complete Class B Analog/Addressable Intelligent
Fire Alarm / Life Safety System.
B. This Fire Alarm / Life Safety System Standard must be conformed to in its entirety to ensure
that the installed and programmed Life Safety System will function as designed, and will
accommodate the future requirements and operations required by the building owner. All
specified operational features will be met without exception.
C. Section Includes:
1. Fire-alarm control unit or fire alarm control panel.
2. Manual fire-alarm boxes.
3. System smoke detectors.
4. Heat detectors.
5. Detector mounting bases.
6. Air-sampling smoke detectors.
7. Carbon monoxide detectors.
8. Notification appliances.
9. Magnetic door holders.
10. Remote annunciator.
11. Addressable interface device.
12. Digital alarm communicator transmitter.
13. Device guards.
14. Standby Power Supplies.
15. Surge Protection and Grounding.
16. Fire-alarm wire and cable.
17. Programming, Commissioning and Training of Operators.
18. Accessories required to furnish a complete and Operational Life Safety System.
1.3 DEFINITIONS
A. EMT: Electrical Metallic Tubing.
B. FACP: Fire Alarm Control Panel.
C. LED: Light-emitting diode.
D. NICET: National Institute for Certification in Engineering Technologies.
1.4 PERFORMANCE REQUIREMENTS
A. Statutory and Reference Standard Compliance:
ADDRESSABLE FIRE-ALARM SYSTEM 283111: 1

Optima Engineering PA Weddington FA Replacement Job # 26-0052
1. The latest edition of the North Carolina State Building Code.
2. North Carolina Department of Insurance "Requirements for Fire Alarm Detection and
Alarm Systems", latest revision.
3. National Fire Protection Association Standards:
a. NFPA 70 - National Electric Code
b. NFPA 72 - National Fire Alarm Code
c. NFPA 90A - Air Conditioning Systems
d. NFPA 101 - Life Safety Code
4. Underwriters Laboratories Inc. for use in fire protective signaling systems shall list the
system and all components. The UL Label shall be considered as evidence of
compliance with this requirement. The equipment shall be listed by UL under the
following standards as applicable:
a. UL 864/UOJZ, APOU - Control Units for Fire Protective Signaling Systems.
b. UL 1076/APOU - Proprietary Burglar Alarm Units and Systems.
c. UL 268 - Smoke Detectors for Fire Protective Signaling Systems.
d. UL 268A - Smoke Detectors for Duct Applications.
e. UL 217 - Smoke Detectors Single Station.
f. UL 521 - Heat Detectors for Fire Protective Signaling Systems.
g. UL 228 - Door Holders for Fire Protective Signaling Systems.
h. UL 464 - Audible Signaling Appliances.
i. UL 1638 - Visual Signaling Appliances.
j. UL 38 - Manually Activated Signaling Boxes.
k. UL 346 - Water flow Indicators for Fire Protective Signaling Systems.
l. UL 1971 - Visual Signaling Appliances.
m. UL 1481 - Power Supplies for Fire Protective Signaling Systems.
5. Americans with Disabilities Act (ADA).
1.5 ACTION SUBMITTALS
A. Product Data: For each type of product, including furnished options and accessories.
1. Include construction details, material descriptions, dimensions, profiles, and finishes.
2. Include rated capacities, operating characteristics, and electrical characteristics.
B. Shop Drawings: For fire-alarm system.
1. Comply with recommendations and requirements in the "Documentation" section of the
"Fundamentals" chapter in NFPA 72.
2. Include plans, elevations, sections, details, and attachments to other work.
3. Include details of equipment assemblies. Indicate dimensions, weights, loads, required
clearances, method of field assembly, components, and locations. Indicate conductor
sizes, indicate termination locations and requirements, and distinguish between factory
and field wiring.
4. Detail assembly and support requirements.
5. Include voltage drop calculations for notification-appliance circuits.
6. Include battery-size calculations.
7. Include input/output matrix.
8. Include statement from manufacturer that all equipment and components have been
tested as a system and meet all requirements in this Specification and in NFPA 72.
9. Include performance parameters and installation details for each detector.
ADDRESSABLE FIRE-ALARM SYSTEM 283111: 2

Optima Engineering PA Weddington FA Replacement Job # 26-0052
10. Verify that each duct detector is listed for complete range of air velocity, temperature, and
humidity possible when air-handling system is operating.
11. Provide program report showing that air-sampling detector pipe layout balances
pneumatically within the airflow range of the air-sampling detector.
12. Include plans, sections, and elevations of heating, ventilating, and air-conditioning ducts,
drawn to scale; coordinate location of duct smoke detectors and access to them.
a. Show critical dimensions that relate to placement and support of sampling tubes,
detector housing, and remote status and alarm indicators.
b. Show field wiring required for HVAC unit shutdown on alarm.
c. Locate detectors according to manufacturer's written recommendations.
d. Show air-sampling detector pipe routing.
13. Include alarm signaling-service equipment rack or console layout, grounding schematic,
amplifier power calculation, and single-line connection diagram.
14. Include floor plans to indicate final outlet locations showing address of each addressable
device. Show size and route of cable and conduits and point-to-point wiring diagrams.
C. General Submittal Requirements:
1. Submittals shall be approved by authorities having jurisdiction prior to submitting them to
Architect.
2. Shop Drawings shall be prepared by persons with the following qualifications:
a. Trained and certified by manufacturer in fire-alarm system design.
b. Licensed or certified by authorities having jurisdiction.
D. Delegated-Design Submittal: For notification appliances and smoke and heat detectors, in
addition to submittals listed above, indicate compliance with performance requirements and
design criteria, including analysis data signed and sealed by the qualified professional engineer
responsible for their preparation.
1. Drawings showing the location of each notification appliance and smoke and heat
detector, ratings of each, and installation details as needed to comply with listing
conditions of the device.
2. Design Calculations: Calculate requirements for selecting the spacing and sensitivity of
detection, complying with NFPA 72. Calculate spacing and intensities for strobe signals
and sound-pressure levels for audible appliances.
3. Indicate audible appliances required to produce square wave signal per NFPA 72.
1.6 INFORMATIONAL SUBMITTALS
A. Qualification Data: For Installer.
B. Seismic Qualification Certificates: For fire-alarm control unit, accessories, and components,
from manufacturer.
1. Basis for Certification: Indicate whether withstand certification is based on actual test of
assembled components or on calculation.
2. Dimensioned Outline Drawings of Equipment Unit: Identify center of gravity and locate
and describe mounting and anchorage provisions.
3. Detailed description of equipment anchorage devices on which the certification is based
and their installation requirements.
C. Field quality-control reports.
ADDRESSABLE FIRE-ALARM SYSTEM 283111: 3