Fire Alarm System Replacement for 3 Schools

Location:	North Carolina
Posted:	May 6, 2026
Due:	May 22, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	63 - Alarm, Signal, and Detection Systems
Solicitation No:	248-6-97648066
Publication URL:	To access bid details, please log in.

Solicitation Number:	248-6-97648066
Project Title:	Fire Alarm System Replacement for 3 Schools
Description:	Fire Alarm System Replacement to include equipment, software, and labor to a professional contractor that is experienced in commercial projects of this type.
Opening Date:	5/22/2026 2:00 PM
Posted Date:	5/7/2026
Status:	Open
Department:	UNION COUNTY PUBLIC SCHOOLS


Solicitation Number * 248-6-97648066	Department UNION COUNTY PUBLIC SCHOOLS	Status Reason Open
Opening Date 2026-05-22T14:00:00.0000000	Posted Date * 2026-05-06T15:29:23.0000000Z	Primary Commodity Code Electrical system services
Mandatory Conference/Site Visit 2026-05-12T04:00:00.0000000Z	Special Instructions Mandatory Site Meeting 10:00 am 5/12/26 beginning @ Weddington High School 4901 Monroe Weddington Rd Matthews NC 28104	Solicitation Type * Select RFP IFB RFI
Owner Lynn Elms
Description Fire Alarm System Replacement to include equipment, software, and labor to a professional contractor that is experienced in commercial projects of this type.

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Invitation to Bid

NOTICE TO BIDDERS

Union County Public Schools

Invitation for Bids- IFB No. 6-97648066

Union County Public Schools is soliciting sealed bids from qualiﬁed vendors to provide

Fire Alarm System Replacement for:

Weddington High School, 4901 Monroe Weddington Road, Matthews, NC 28104

Porter Ridge High School, 2839 Ridge Road, Indian Trail, NC 28079

Antioch Elementary School, 3101 Antioch Church Rd, Matthew, NC 28104

Sealed bids will be received by the Union County Public Schools/Facilities Department,

located at 201 Venus St. Monroe, NC 28112, until 2:00 PM on Friday, May 22, 2026, at

which time and place all bids will be publicly opened and read aloud. Bids received after

the stated deadline will not be accepted.

Bid documents, speciﬁcations, and submission requirements may be obtained beginning

Wednesday, May 6, 2026, by accessing: eVP North Carolina Solicitations

https://evp.nc.gov/solicitations/

Purchasing Department / Lynn Elms

facilitiesbids@ucps.k12.nc.us

All bids must be submitted in a sealed envelope clearly labeled:

“IFB No. 6-97648066”

A mandatory pre-bid meeting will be held on Monday, May 12, 2026, at 10:00 AM local

time at Weddington High School, 4901 Monroe Weddington Road, Matthews, NC

28104 and will proceed to the other two locations, for the purpose of reviewing project

requirements and answering questions.

Union County Public Schools reserves the right to reject any or all bids, to waive

informalities, and to award the contract as deemed in the best interest of the district.

Lynn Elms

Director of Purchasing and Contracts

Union County Public Schools

BID NO.

6-97648066

Invitation for Bid

Formal

TITLE:

Fire Alarm System Replacement – Weddington High School, Antioch Elementary School, & Porter Ridge

High School

PROCUREMENT

LEAD:

Lynn Ems

UCPS Purchasing Department

facilitiesbids@ucps.k12.nc.us

BID/QUOTE SUBMITTAL

Sealed Bids will be received no later than 2:00 pm (local time) on Friday, May 22, 2026 at Union County Public Schools,

Facilities Department, 201 Venus St, Monroe, NC 28112. All sealed bids must be in an envelope marked with

Bid # 6-97648066, Attention: Lynn Elms.

PREBID MEETING

A mandatory Pre-bid Meeting will be held at 10:00 am, (local time), Monday May 12, 2026. The meeting will begin at

Weddington High School, 4901 Monroe Weddington Road, Matthews, NC 28104, and will proceed to the other two

locations.

It is the sole responsibility of the Bidder, Contractor to familiarize themselves to all aspects of this project. Failure to meet

this requirement will not justify a change order.

COMMUNICATION

During the bid process, all communication relating to this bid shall be directed to the Procurement Lead identified above.

Failure to meet the requirement may consider your bid non-responsible.

All questions relating to this project shall be directed to the Procurement Lead identified above in the form of an email no later

than 1:00 pm, Friday, May 15, 2026. Please include the following in the subject line: “Bid# 6-97648066 Questions”.

Answers will be provided to all bidders in the form of an addendum which will be posted on UCPS website:

https://www.ucpsnc.org/about/purchasing-and-contracts and NC State website: https://evp.nc.gov/solicitations/?status=0

on Monday, May 18, 2026.

DESCRIPTION OF PROJECT:

Union County Public Schools seeks formal bids for the above referenced Project.

The Scope of Work is attached as Exhibit 1.

AWARD:

UCPS desires to promptly approve and sign a contract after a decision has been made to award. Company awarded the

contract is expected to promptly sign the contract in the form attached hereto as Exhibit 2. Any requested changes to this

contract form should be provided with your response.

UCPS reserves the right to award this project in a method considered to be most advantageous. This includes the right to

issue single award, multiple awards, or reject all bids. UCPS is not required to award a contract.

REQUIREMENTS:

HUB PARTICIPATION

Pursuant to North Carolina General Statue G.S. 143-48, it is UCPS policy to encourage and promote the use of small,

minority, physically handicapped, and women contractors in purchasing Goods and Services. As such, this RFP will

serve to identify those Vendors that are minority owned or have a strategic plan to support UCPS Historically

Underutilized Business program by meeting or exceeding the goal of 10% utilization of diverse firms as 1st or 2nd tier

subcontractors. Vendor shall complete Attachment B: HUB Supplemental Vendor Information.

E-VERIFY AND IRAN DIVESTMENT ACT NOTICE

Pursuant to North Carolina law, the successful bidder will be required to comply with the E-Verify requirements set forth

in Article 2 of Chapter 64 of the North Carolina General Statutes and the Iran Divestment Act set forth in N.C.G.S. 147-

86.58.

BIDDERS CHECKLIST

o Executed Cost Proposal Form for Each School Location

o Good Faith Efforts (Affidavit A, B, Identification of Minority Participation Form)

o 5% Bid Bond

RECOMMENDATION OF AWARD

o Certificate of Insurance (meeting the requirements stated within Attachment A).

o Good Faith Efforts (Affidavit C or D)

o 100% Performance and Payment Bond (within 10 days of award).

o E-Verify Affidavit

o Iran Divestment Certification

No Contract shall be executed, and no work shall commence, until all required documentation has been received and

approved.

EXHIBIT 1

Scope of Work

Specifications & Drawings

• S-1 Location: Weddington High School

• S-2 Location: Porter Ridge High School

• S-3 Location: Antioch Elementary School

Exhibit 1

SCOPE OF WORK

UCPS seeks to contract the equipment, software, and labor to a professional contractor that is experienced in

commercial projects of this type and size. The project areas have been within the drawing sets provided. Specifications

regarding the equipment, materials and other pertinent information are provided through the assembled document for

each site.

General:

a. Contractor is accountable to provide a turnkey project(s) to UCPS.

b. Contractor shall be responsible for furnishing all materials including new equipment, labor, and supervision as

necessary to complete the project.

c. Contractor shall appoint a designated Project Coordinator to the project. She/he will remain the primary point

of contact to UCPS resources for the duration of the project. If a change in contact is necessary, it shall be

provided in an effective and timely manner to ensure no disruption to the project.

d. Contractor shall have a minimum of five (5) years of successfully completing projects of this type and size.

e. Contractor shall safeguard the project area(s) to ensure the safety and security of UCPS property.

f. Contractor shall safeguard non-identified surfaces to ensure quality workmanship.

g. Contractor shall identify and seek approval from UCPS prior to any award to a subcontracted service.

h. Contractor shall review the Asbestos Hazard Emergency Response Act (AHERA) manual, where applicable,

prior to his/her employees performing work. Contractor shall appropriately notify and safeguard their

employees from exposure to potentially asbestos containing or asbestos containing materials.

i. Contractor shall ensure his/her employees follow established UCBOE policy such as but not limited to the

Jessica Lunsford Act, Tobacco Free Policy, etc.

Service Interruptions:

Interruption of Existing Fire-Alarm Service: Do not interrupt fire-alarm service to facilities

occupied unless permitted under the following conditions and then only after arranging to provide temporary

guard service according to requirements indicated:

a. Notify UCPS Project Manager in advance of proposed interruption of fire-alarm service.

b. Identify specific locations affected by interruption, circuits which may be inoperable

during the outage, and the length of time the system will be impaired.

c. Do not proceed with interruption of fire-alarm service without written approval by UCPS Project Manager

Cleanup:

a. Contractor shall return campus and/or building to owner in a clean and orderly fashion.

b. Contractor will properly dispose of all materials, tools, debris offsite. Contractor is not permitted to utilize

UCPS dumpsters for the disposal of project waste.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Fire Alarm System Replacement for 3 Schools

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