Bellgrove Park Playground Replacement Project

Notice Inviting Bids: Bellgrove Park Playground Replacement Project July 20, 2026
NOTICE INVITING INFORMAL BIDS
Bellgrove Park Playground Replacement Project
INFORMAL BIDS will be received by the CITY OF SARATOGA (CITY) until 4:00pm on,
Monday August 3rd, 2026 for the Bellgrove Park Playground Replacement Project
Informal Bids shall be submitted addressed to:
Public Works Director
City of Saratoga
13777 Fruitvale Ave.
Saratoga, CA 95070
The submitted bid documents should include: Bid Schedule Sheet of the attached 'Scope of Work
Packet' dated July 20, 2026.
Summary of Work to be Performed: Contractor shall furnish all labor and perform all work
necessary and incidental to the construction of the project known as Bellgrove Park Playground
Replacement Project according to the Contract Documents. The work to be done consists of
supplying all labor, methods or processes, implements, tools, machinery, equipment and materials to
install playground equipment and playground surfacing and other work not specifically mentioned
herein, but which may be required as directed by CITY or its designated representative, management,
supervision, labor, materials, tools, supplies, equipment, plant, services, engineering, testing and/or
any other act or thing required to diligently and fully perform and complete the work. The City has
purchased the play equipment and the project consists primarily of installation and labor. The
location of the project is Bellgrove Circle, Saratoga, CA 95070
Work to be Performed: The Work is described in detail in the following documents attached to this
Notice:
* Notice Inviting Informal Bids dated July 20, 2026
* Scope of Work Packet dated June July 20, 2026
Following the closure of the informal bid submittal period, a decision to award a contract for
performing the following work will be made.
CITY hereby notifies all Bidders that it will affirmatively ensure that in regard to any contract
entered into pursuant to this Invitation for Informal Bid, Disadvantaged Business Enterprises
(DBE's) will be afforded full opportunity to submit Bids in response to this invitation and will not be
discriminated against on the basis of race, color, sex, national origin, in consideration for an award.
Project is to be completed within Forty-five (45) working days from the date specified in the
Notice to Proceed. The play equipment is expected to be available for installation in October
2026. The Contractor shall pay to the City of Saratoga the sum of One Thousand and Two
Hundred dollars ($1,200) for each and every calendar day delay in finishing the work in excess
of the calendar day completion time.
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Notice Inviting Bids: Bellgrove Park Playground Replacement Project July 20, 2026
Bidders may obtain more information regarding the project at City of Saratoga Public Works
Department, 13777 Fruitvale Avenue, Saratoga, CA 95070, 408-868-1241 or via email at
publicworks@saratoga.ca.us
Pursuant to California Labor Code Section 1771, the successful bidder and all subcontractors shall
pay not less than the prevailing rate of per diem wages as determined by the Director of the
California Department of Industrial Relations. Copies of such prevailing rate of per diem wages are
available for view at the City of Saratoga Department of Public Works.
Pursuant to California Public Contract Code Section 3300, City has determined that the Contractor
shall possess a valid Class A (General Engineering Contractor), California Certified Playground
Safety Inspector Certification and a C61/D34 license, and it is highly recommended that they be
certified in installing play equipment and safety surfacing; and possess a valid City of Saratoga
Contractor's Business License at the time the contract is awarded. Failure to possess the specified
license shall render the bid non-responsive.
The successful bidder shall insure that employees and applicants for employment are not
discriminated against on the basis of age, color, race, national origin, ancestry, religion, sex, sexual
preference, or marital status, and shall comply with the Americans with Disabilities Act.
CITY reserves the right to reject any and all bids, or to waive any irregularities or informalities in
any bid or in the bidding procedure, or to postpone the bid opening or award for good cause. Any
questions concerning this bid should be addressed to Public Works Director, City of Saratoga, (408)
868-1241 or via email at publicworks@saratoga.ca.us
Bid Award: The award of the contract, if it is to be awarded, will be to the lowest responsive
responsible bidder whose proposal complies with all the requirements of the bid documents. The
award will be based on the Total Base Bid.
Attachments:
1. Bellgrove Park Playground Replacement Project Scope of Work Packet dated July 20, 2026
All attachments are also available on the City of Saratoga website at:
www.saratoga.ca.us/bids.aspx
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BELLGROVE PARK
PLAYGROUND REPLACEMENT PROJECT
SCOPE OF WORK PACKET
CONTENTS:
* Bid Schedule Sheet
* Sample City Contract Document
* Design Plans
City of Saratoga
13777 Fruitvale Avenue
Saratoga, CA 95070
(408)-868-1239
July 20, 2026

BID SCHEDULE SHEET
City of Saratoga
Bellgrove Park Playground Replacement Project
Bellgrove Circle, Saratoga, CA 95070
Item # QTY Description Unit Amount
Playground Area
Site Work: Baserock 1"-10" 2490 SF 60 TN - Supply and install approx 10 TN
1 1 baserock compacted at 1" depth onto existing baserock 1640 SF area and approx LS
50 TN baserock compacted at 10" depth 850 SF area.
Site Work: Sand: Provide labor and equipment to stockpile existing play sand
2 1 LS
figured at 12" depth and reinstall after play features are installed, area ~850 SF.
Installation Service: Installation of Play Equipment per design 137-204101-4, to
include Footing spoils removed and disposed of off site by installer.
3 1 LS
To include rebar for rock footers. Certified Installer, Prevailing
Wages Applied.
Protective Safety Surfacing Installation: SafePour 2490 SF 2"-3.5"
50/50 - Supply and install approx 2490 SF of SAFEPOUR
4 1 Standard EPDM 1-3.5mm HP-Color granules pour-in-place resilient rubber LS
surfacing at 2"- 3.5" thickness (meets 4' & 7' fall) using 50% Black and 50%
Standard Color with Standard "Aromatic" binder.
Temporary Fencing: Provide approximately 250 LF Temporary Construction
5 1 LS
Security Fencing to close off work site for duration of project.
Fitness Area
Site Work: Remove and stockpile approx 45 CY existing
6 1 LS
EWF figured at 12" depth, area 1005 SF
Installation Service: Installation of 13+ Burke Fitness Nucleus Play Structures per
7 1 137-212881-4 to manufacturer inground recommendations through soil. LS
Footing spoils disposed off-site.
8 1 Site Work: Reinstall approx 45 CY EWF spread evenly, area 1005 SF. LS
9 1 Bonding: Payment and performance bonds LS
TOTAL BID
Company Name: ________________________________________________________________________________________
Representative Print Name: _________________________________Representative: Signature:__________________________
Contact Phone:____________________________Contact Email:___________________________________________________
Company License Number(s):____________________________________Company DIR #:_____________________________

BELLGROVE PARK
PLAYGROUND REPLACEMENT PROJECT
SAMPLE CONTRACT

Contractor: Project:
City of Saratoga
Construction/Maintenance Contract for Informally Bid Project
This agreement is entered into at Saratoga, California by and between the City of Saratoga, a municipal
______________________________________
corporation ("City"), and
("Contractor"), who agree that:
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1. Purpose of Contract.
Construction Contract (if for more than $25,000, Contractor is required to provide bonds in
accordance with Exhibit B-1 ("Bonds")).
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Maintenance Contract
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This is a contract for:
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The purpose of the contract is more specifically described in Exhibit A ("Scope of Work and Payment
Terms"). If designated as a Construction Contract above, the City has solicited informal bids and selected
Contractor to perform the work in accordance with Article 3 of Chapter 2, Part 3, Division 2
(commencing with Section 22030) of the California Public Contract Code and Article 12-15 of the City of
Saratoga Municipal Code.
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2. Term.
Start Date: End Date:
(If Start Date is left blank, start date will be date Or upon project completion, whichever occurs
last signed below.) first.
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3. Payment. City shall pay Contractor for work product produced and any authorized reimbursable
costs pursuant to this agreement an amount not to exceed the total sum of:
______________.
$
Contractor agrees to comply with payment terms set forth in Exhibit A. If this contract is for more than
one year, the maximum payment amount for each year is set forth in Exhibit A.
Contractor is not authorized to undertake any efforts or incur any costs whatsoever under the terms of this
agreement until Contractor has filed the business license numbers of all subcontractors and has received
of a fully executed notice to proceed from the Primary Representative.
4. Contract Administration. The authorized representatives of City and Contractor for Contract
administration are listed below. The City's Primary Representative is the Administrator.
Contractor:
Contractor Name:
Contact Person:
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Informally Bid Project

Contractor: Project:
Street Address:
City, State, Zip:
Telephone(s):
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Email Address:
Saratoga Business Lic. #:
Contractors' Lic. #: l
Dept. of Industrial
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Relations Reg. #:
City of Saratoga
Department:
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Primary Representative:
Street Address:
City, State, Zip:
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Telephone:
Email Address:
S5. Addresses for Notice. Notices or communications shall be given to the parties at the addresses
set forth in section 4 ("Contract Administration") unless otherwise designated in a written notice to the
other party. In addition, notices to the City shall be copied to:
City Manager City Clerk
City of Saratoga City of Saratoga
13777 Fruitvale Avenue 13777 Fruitvale Avenue
Saratoga, CA 95070 Saratoga, CA 95070
These copies shall not constitute notice.
6. Change of Address. Any party hereto, by giving ten (10) days written notice to the other, may
designate any other address as substitution of the address to which the notice or communication shall be
given.
7. Insurance and Bonds. Contractor agrees to procure and maintain insurance as required by the
provisions set forth in Exhibit B ("Insurance"). Certificates of such insurance and copies of the insurance
policies and endorsements shall be delivered to City within ten (10) days after being notified of the award
of the contract, and before execution of this agreement by the City.
If this contract is for works of improvement and has a value of more than $25,000 it includes an Exhibit
B-1 ("Bonds") and Contractor shall provide bonds in accordance with the requirements of that exhibit.
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Informally Bid Project

Contractor: Project:
8. General Provisions and Certification. City and Contractor agree to and shall abide by the
general provisions set forth in Exhibit C. Contractor certifies that the information it has provided in this
document, including but not limited to, in Exhibits A-2 (Department of Industrial Relations Reporting)
and A-3 (Off-Road Regulations Assurances), is true and correct.
9. Supplemental Provisions. If one or both boxes are checked below, this agreement includes
supplemental provisions described in connection with the checked box(es):
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This agreement is funded in whole or in part by an entity other than City. Contractor shall comply
with all rules and regulations required by such funding entity. Applicable funding entity
requirements are set forth in Exhibit D ("Funding Agency Requirements"). Nothing in this
paragraph or in the funding entity requirements shall be construed to relieve Contractor of its duty
to ensure that it is in compliance with all applicable laws and regulations.
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Exhibit E ("Special Requirements") sets forth provisions regarding:
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10. Exhibits. All exhibits referred to in this agreement are attached hereto and are by this reference
incorporated herein and made a part of this agreement.
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11. Entire agreement. This agreement supersedes any and all agreements, either oral or written,
between the parties with respect to Contractor's completion of the Scope of Work on behalf of City and
contains all of the covenants and agreements between the parties with respect to the rendering of such
services in any manner whatsoever. No amendment, alteration, or variation of the terms of this agreement
shall be valid unless made in writing and signed by the parties hereto.
12. Authority to Execute Agreement. Each individual executing this agreement represents that he
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or she is duly authorized to sign and deliver the agreement on behalf of the party indicated and that this
agreement is binding on such party in accordance with its terms. This agreement may be executed in
counterparts, each of which shall be deemed an original, but all of which taken together shall constitute
one and the same instrument.
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IN WITNESS WHEREOF, the parties hereto have executed this agreement.
Contractor City of Saratoga
Signature City Manager
Date:
Signer Name
ATTEST:
Signer Title
City Clerk
Date:
Contract Description: Date:
APPROVED AS TO FORM:
City Attorney's Office
Date:
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Informally Bid Project

Contractor: Project:
City of Saratoga Construction/Maintenance Contract for Informally Bid Project
Exhibit A - Scope of Work and Payment Terms
Contractor shall perform the work described below in strict accordance with all plans, specifications,
and other Contract Documents. The term "Contract Documents" means this agreement, all
documents attached to or otherwise made a part of this agreement, including but not limited to those
identified in this Exhibit A, all certificates of insurance and any bonds required by this agreement,
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and Section 9 of the State of California, Department of Transportation Standard Specifications
(2022) which includes procedures for determination of payments, compensation for extra work by
force account, partial payments, and final payments. Where there is a conflict between the
requirements of the several Contract Documents the more stringent requirements shall govern except
with respect to conflicts with provisions in Exhibit A (including the "Scope of Work and Payment
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Terms", attachments to Exhibit A, and any Consultant's proposal referenced in Exhibit A), in which
case the other Contract Documents shall govern. The contractor shall also invoice the City in
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accordance with the payment terms shown below.
Summary of Scope of Work & Payment Terms:
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AND/OR See Exhibit(s) A- incorporated by this reference.
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Informally Bid Project - Exhibit A

Contractor: Project:
1. Payment: This contract is a (check one):
Unit Price Contract
Lump Sum Contract
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Hourly Rate Contract
Task Based Contract
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The payments specified in this paragraph shall be the only payments to be made to Contractor in
connection with Contractor's completion of the Scope of Work pursuant to this agreement.
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Reimbursable expenses shall be billed only at their actual cost. Contractor shall submit all billings to
City and City shall pay such billings in the manner specified in this paragraph. Payment shall be
made payable to Contractor and delivered to the address specified in Section 4 on pages 1 and 2 of
this agreement. The making of any payment by City, or the receipt thereof by the Contractor, shall in
no way lessen the liability of the Contractor to correct or revise unsatisfactory work, even though the
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unsatisfactory character of such work may not have been apparent or detected at the time such
payment was made. City may withhold payment to Consultant in any instance in which the
Consultant has failed or refused to satisfy any material obligation provided for in this agreement. In
no event shall City be liable for interest or late charges for any late payments.
1.1 Unit Price. If this contract is designated as a Unit Price Contract, invoicing and
payment shall be as follows:
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(a) Contractor shall submit invoices, not more often than once a month
during the term of this agreement, based on the cost for work
performed in accordance with the Unit Prices in the Scope of Work
prior to the invoice date. Invoices shall contain the following
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information:
(1) Serial identifications of bills, i.e., Bill No. 1;
(2) The beginning and ending dates of the billing period;
(3) A summary containing the total contract amount, the amount
of prior billings, the total due this period, percentage of work
completed, the remaining balance available for all remaining
billing periods, and a brief description of work completed
during the billing period.
(b) City shall make monthly payments, based on such invoices, for
satisfactory progress in completion of the Scope of Work, less five
percent retention. City shall release the retained funds no less than
thirty five (35) days after the date the City accepts the Work.
1.2 Lump Sum. If this contract is designated as a Lump Sum Contract, Contractor shall
submit a final payment application in the amount of the contract sum upon
Rev. 3/2025 City of Saratoga Construction/Maintenance Contract Page 2 of 5
Informally Bid Project - Exhibit A