Invitation to bid IHDA 6-2026 Jinez

Invitation to Bid-Posted Date
Siding, Roof, HVAC, & Electrical
1920 9th Street
IDHA 6-2026
Introduction
The City of Rock Island is requesting bids from contractors for a rehabilitation project at a house
located at 816 21st Street. This City of Rock Island property will be undergoing rehabilitation
using Illinois Housing Development Authority funds to ameliorate deteriorating and deteriorated
conditions. All work shall be subject to IDHA
and Environmental Protection Agency (EPA) regulations. Contractors who are interested in this
project will need to schedule a site visit with the Juan Jinez @ 309-292-5666, prior to
submitting the bid. Sealed bids must be received on or before July 31st at 2p.m. They shall be
addressed and marked as follows.
CED Department
Attn: Jeff Laxton
1528 3rd Avenue
Rock Island, IL 61201
ENCLOSED: 1920 9th Street Bid
Bids may be mailed or delivered in person. Late bids shall not be opened. All sealed bids shall
be opened on 7/31/2026 by 2p.m. at City Hall in the CED Department offices. Contractors who
have submitted bids may attend but are not required to do so. A bid tabulation shall be posted
online afterward. All questions shall be directed to the Construction Officer at 309-732-2906.

Scope of Work
The bidder shall submit a project plan using the design standards below that is in compliance
with all applicable IDHA, EPA, and State of Illinois regulations as well as all local building and
zoning codes. The plan must include a clear project timeline and budget with line item costs.
The contractor shall act as the general contractor for the project using subcontractors as
required. Subcontractors that will be required should be clearly identified in the project plan.
Alternative specifications shall be considered only if they are clearly justified, cost effective, and
meet all project objectives. The contractor shall have 30 days to complete the work from the
date of contract sign. Change work orders over the course of the project are strongly
discouraged.
Remove existing brick chimney down below the roof line. Install framing to support the
new sheathing patch. Flu pipe shall be attached to the roof with new flashing and
weather cap. Liner will be installed through the exiting chimney and connected to the gas
fired appliances. Mortar will need to be packed around the penetrations in the existing
brick. Remove all debris in the attic after chimney removal is completed. It is very
possibly some roof reconstructing may be needed as well as the rafter framing to fill in
the hole. Remove existing roof on the house down to sheathing. Replace any rotted or
damaged wood. If this is old slat sheathing with gaps larger than 12" then osb or plywood
may need to be installed as a substrate in accordance with shingle manufacturer's
instructions. Ice and snow guard must be installed per code and water barrier over
remaining roof, if using traditional felt paper 30 lbs. minimum requirement. Use 2" style
D roof edge. Install new flashing over plumbing boots, mast, and flues. Shingle's will be
a minimum of 35 year manufactures warranty. Color selection will be decided by the
homeowner from a color selection the contractor shall provide at the preconstruction
meeting. Install new step flashing, head flashing, & counter flashing as needed. Flashing
must be tucked behind siding leaving a water tight seal at roof lines to wall lines.
Remove center sheathing along the peak to manufacture's specifications for a shingle
over ridge vent. Install new the entire length of the peak on the house, not to encroach
into the overhangs. The section of low-pitched roof on the rear of the home use a EDPM
rolled roofing product. Clean out all the gutters of debris once the roof has been
completed.
Replace the 100-amp panel with a new 30 space 100 amp. Install a new meter socket on
the exterior with a disconnect. Replace the weather head and mast with new. This will be
needing to be reconfigured to get more height for the line sag between the house and
power pole. Clean up any knob and tube that's is the basement ceiling install missing
plate covers etc. Install 4 keyless lights with a single pull switch at the bottom of the
stairs. Install a courtesy GFCI at the new panel. Install new LED flood light on motion
sensor at the front entry. Install New LED motion sensor light at the side entry.
Remove existing furnace located in the basement of the residence. Install a
minimum 80% efficient gas fire furnace with correct amp fuse and shut off switch
located in an accessible location. The furnace must be the required BTU for the
square footage of the home. A filter slot with a cover for a replacement air filter

rack. That cover that must be installed upon completion. Inspect the gas pipe
and in line shut off valve is in proper working order, any excessive rusting on the
piping those sections shall be replaced. All duct work in the basement must be
sealed with duct tape or duct paste. The furnace will need a new condensation
line installed. New programable thermoset shall be installed in location of
existing thermostat. . Remove existing line-set, disconnect, and old compressor.
Install new line-set, new disconnect with whip wired into the new compressor.
Replace new pad with frost protection before installing new exterior unit. Caulk
the exterior penetrations with exterior material. Lines and AC must be charged
and in operational order.
Remove the existing stair assembly and disregard. Cut three new stringers to fit into
the opening. These stringers may need to be cut a little shorter run then normal due to
the already giving well measurements. Risers and solid treads will need to be glued and
screwed per stringer. Handrail will need to be installed and secured on one side of the
well. No less than three handrail brackets per railing. Railing requirements must follow
IRC2015 for the height, strength, and configuration.
Encapsulate the house with approved house wrap, overlapping seams and tapping
after the installation. Install fan-fold over the house wrap and tape all the seams. Use 2"
cap nails to secure the foam to the structure. The windows will need to be furred out
and encapsulated in white break metal. Install new vinyl double 4" panels from the
color choice the homeowner picks supplied by the contractors basic color selection. All
the penetrations will require siding blocks matching siding color and caulked using
color matched quad. Building permit is required before work begins.
Bidder Qualifications & Requirements
Bidders must be currently licensed with the Illinois Secretary of State, bonded, and insured
.Bidders must have or be able to obtain all applicable licenses and permits in addition to
meeting all local, state, and federal requirements to perform requested work. Bidders must have
and provide proof of General Liability, Vehicle, and Workers Compensation Insurances and
name the City of Rock Island as a Certificate Holder. Bidders must own or be able to rent
sufficient equipment to complete the work. Contractor maybe required to supply additional plans or stamped
drawings for a plan review. Which maybe need to obtain a building permit. Which maybe need to obtain a
building permit.
Preparation of Bid
Each bid must be submitted on paper and delivered in a sealed envelope. Said envelope shall
be clearly labeled with "ENCLOSED: "1920 9th Street Bid." The bid must clearly address all
requirements as described above. The cost of the work must be separated into line items with
individual costs in addition to providing a total project cost. Labor costs and material costs must
be clearly delineated. The company name, federal tax ID number, Duns number, contact
person, email, phone number, and a date with signature are all required as well.

Awarding Contracts
The contract shall be awarded once sealed bids are summited by the deadline and IDHA
has approved the scope of work with the selected bidder's proposal. The lowest bid shall
not automatically guarantee that a contractor will get the work they bid on. Bids shall be
reviewed for pricing, experience, previous work history, references, State Licenses, State
Registration, insurances, bonds, subcontractors, equipment owned, equipment rented, operator
experience, and financial stability. The City at its sole discretion shall decide after a review
which contractor, if any, is responsive to the invitation to bid. All bidding and award procedures
undertaken by the City in regard to this project shall be consistent with the City's adopted
procurement procedures. Submitted bid prices shall remain valid for 60 days after bid opening.
Bidder Responsibility
Bidders shall keep the bidding process confidential. Each bidder shall be fully acquainted with
conditions relating to the site, the scope of work, any current EPA and IDHA regulations
pertaining to the work, and restrictions associated with acceptable execution of requested work.
Failure or omission of the bidder to acquaint themselves with site conditions shall in no way
relieve them of any obligation with respect to their bid or subsequent contract.
Federal, State, and Local Reporting Compliance
The contractor shall provide financial and programmatic information as required by the City of
Rock Island to comply with all Federal, State, and local law reporting requirements. The
contractor shall also adhere to all applicable Federal, State and local regulations including but
not limited to the following.
* Illinois Housing Development Authority (IDHA)
* US Environmental Protection Agency (EPA): 40 CFR 745
* US Occupational Safety and Health Administration (OSHA): 29 CFR 1926
Contact Information
The primary contact person for this project is the City's Construction Officer.
Jeff Laxton
CED Department
1528 3rd Avenue
Rock Island, IL 61201
309-732-2906
laxton.jeff@rigov.org