Request for Proposals for Treasury Services

Request for Proposals for
Treasury Services
Proposals must be received no later than 4:00 p.m. on
Friday, May 29, 2026, via email:
Finance@malibucity.org
Renee Neermann
Financial Controller
23825 Stuart Ranch Road
Malibu CA, 90265
Date Issued: May 5, 2026

BACKGROUND
The City of Malibu ("City") is seeking proposals from qualified consultants to service as
the City Treasurer. The City of Malibu (City) is a coastal city located in the northwestern
portion of Los Angeles County, California, along 21 miles of the Pacific Ocean and has a
population of approximately 10,604. The City hosts approximately 15 million visitors a
year. The City is a general law city incorporated under California law in 1991. It operates
under the Council/Manager form of government and is considered a contract city. The
five Members of the City Council are elected at-large and serve staggered four-year
terms, with the Mayor being selected from among the Councilmembers on a rotational
basis. The City offers a full range of municipal services and currently has 113 full-time
employees and 15.58 full-time equivalent part-time employees. The City, organized into
six departments, provides a number of services in-house, including management and
administrative services, public safety, building and safety, community services,
environmental sustainability, planning, public works and engineering.
The City's Adopted Fiscal Year 2025-26 General Fund Operating Budget for ongoing
expenditures is $89.1 million, and the City's Total Expenditure Budget is $110.3 million.
For further information, City's past years ACFRs and adopted budgets are located on the
City's website at: https://www.malibucity.org/315/Budgets. The City also has adopted
financial policies that govern City investments (attachment 1).
The City is seeking a qualified firm to serve as the City Treasurer. The City Treasurer is
appointed by the City Council in accordance with Malibu Municipal Code Section
2.16.010. The City Treasurer shall be responsible for the safe deposit of all moneys in the
custody of the City and shall perform all the duties prescribed by law and as may be
assigned by the City Council. Given the City's current fiscal position, the City may not be
able to utilize all of these services in the near term; however, the City is seeking a firm
with the ability to perform the tasks as needed. This scope will be performed remotely,
with virtual coordination and communication as needed to fulfill the scope of work.
PRELIMINARY SCOPE OF SERVICES
The selected firm shall serve as the City Treasurer and perform the duties of City
Treasurer including but not limited to the following tasks:
Core Treasurer Responsibilities
1. Serve as a proactive financial partner to City staff by monitoring inflows, outflows,
and short term cash needs.
2. Be responsible for the safe deposit of all moneys in the custody of the City.
3. Conduct periodic review of surplus cash investments in accordance with City
Council adopted investment policies.
4. Review warrant registers.
5. Review of Receipts and Disbursement Schedules.
6. Prepare monthly investment reports.
7. Review City Budget.

City of Malibu
RFP for Treasury Services
2026
Page 3 of 9
8. Review monthly bank reconciliations.
9. Review annual independent audit and other audits as requested.
10. Conduct annual review of banking services.
11. Attend Investment Advisory Committee or City Council meetings as necessary.
12. Coordinate with City Manager, Assistant City Manager, and Financial Controller
on City financial matters.
13. Report to the City Council as required.
14. Other duties as approved by the City Council.
Cash Management and Treasury Operations
15. Provide active, ongoing review of cash balances, bank accounts, liquidity
positions, and treasury operations.
16. Conduct routine monitoring of all City bank accounts, ensuring accuracy,
security, and compliance with the City's banking services agreement.
17. Provide alerts and recommendations regarding unusual activity, account
structure optimization, or opportunities to reduce banking costs.
18. Advise on the timing of transfers, withdrawals, and investment purchases or
liquidations to maximize interest earnings while protecting liquidity.
19. Enhanced Internal Control & Financial Operations Support: Conduct detailed
review of both check-cutting functions and bank reconciliations, ensuring
accuracy, segregation of duties, and strong internal controls.
20. Recommend improvements to strengthen fraud prevention, financial
transparency, and operational reliability.
Investment Policy, Strategy, and Market Monitoring
21. Perform a comprehensive annual review of the City's Investment Policy.
22. Assist the City in developing a fully revised investment policy that is modern,
compliant, and tailored to City objectives.
23. Continually monitor market conditions and circumstances and report on any
recommended changes to policies, strategies, and specific positions. Propose
additional updates based on industry best practices, regulatory changes, and
risk management considerations.
Financial Forecasting and Long-Term Planning
24. Conduct interest forecasting, including:
a. Short-term rate projections
b. Multi year interest rate forecasting
c. Sensitivity analysis to support financial planning and long term modeling
25. Provide multi year financial forecasting to support budget development, capital
planning, and long term fiscal strategy.

City of Malibu
RFP for Treasury Services
2026
Page 4 of 9
26. Support the City in developing, reviewing, and updating fund balance policies,
including minimum reserve requirements, emergency reserves, disaster
contingencies, and stabilization targets.
27. Ensure the City is financially prepared to respond to emergencies or disasters,
including advising on accessible liquidity, short-term borrowing strategies, and
the sequencing of available funds.
Professional Qualifications and Independence Requirements
28. Designation as a Certified Public Accountant or Certified Public Finance Officer is
desirable
PROPOSAL SUBMITTAL GUIDELINES
The City is requiring all proposals submitted in response to this RFP to follow a specific
format. A cover letter guarantee that key personnel, or equally qualified replacements,
will be committed to perform the required tasks throughout the duration of the contract.
A cost schedule shall be included with the proposal submittal. One electronic copy of the
technical qualifications and cost proposal will be required with each submission having
been signed by the company official with the power to bind the company in its proposal.
Technical Qualifications and Cost Proposals shall be submitted electronically to
Finance@malibucity.org, and must be received no later than 4:00 p.m. on Friday, May
29, 2026. Proposals may be withdrawn prior to the established date and time. No
extensions will be granted.
All Technical Qualifications and Cost Proposals will become the property of the City of
Malibu and will be made available for public inspection after an award is made or rejected.
TECHNICAL QUALIFICATIONS/COST PROPOSAL FORMAT
The Technical Qualifications shall be organized in the following sections to facilitate
review by the City. Consultants shall adhere to the page limit stated below. If additional
information is needed, it may be included in the Appendix. However, due to time
constraints, the City may not be able to review the items in the Appendix as thoroughly
as Sections a. through f.
Technical Qualifications shall be limited to a total maximum of fifteen (15) double sided
pages or thirty (30) single sided pages, all letter size. This total page limit may be split
across the Section a through f as deemed appropriate by the consultant. Large format
pages, including 11" x 17" pages, will be counted as two (2) pages.

City of Malibu
RFP for Treasury Services
2026
Page 5 of 9
Technical Qualifications shall include the following:
a. Cover Letter/Executive Summary
Provide a cover letter/executive summary emphasizing the strong points of the
project team, qualifications, and experience. The cover letter/executive summary
shall include the name, address, telephone number, title and signature of the firm's
contact person for this proposal, and state that the submittal is valid for 150 days.
The cover letter constitutes certification by the consultant, under penalty of perjury,
that the consultant complies with nondiscrimination requirements of the State and
the Federal Government. The cover letter/executive summary shall also include a
statement by the consultant informing the City whether or not they have any
exceptions with the City's terms and contract conditions stated in this RFP,
including, but not limited to, insurance and the Agreement for Professional
Services, and stating that only those exceptions noted in the consultant's proposal
will be subject to discussion and negotiation with the City. The cover
letter/executive summary shall be signed by a person with the official authority to
bind the company. An unsigned proposal or one signed by an individual
unauthorized to bind the consultant may be rejected.
b. Experience of Firm(s) and Individuals
Provide a summary of the company's qualifications, credentials and related past
experience. List up to five (5) experiences consistent with the Preliminary Scope
of Work. Preferably with public agencies. The references should include the start
date of the project and the date of completion for each project.
Include summary descriptions of the company's (or companies') and
individuals' applicable experience, and resumes detailing their experience
with the scope above. Detailed resumes highlighting experience pertinent
to this project should be provided in an Appendix. These resumes will not
be counted in the page limit.
c. Team Organization
Provide an organization chart of your team. Describe its organization, and the
responsibilities and level of commitment of individuals within the team. Identify
team's "key" personnel members. Describe why each team member is proposed
for their respective positions or roles on the team. Identify who will be the Project
Manager responsible for services requested and interaction with City staff. Provide

City of Malibu
RFP for Treasury Services
2026
Page 6 of 9
the availability (in percentage) of each key personnel that will be assigned to this
contract.
d. Project Understanding and Approach/Methodology
Prepare a summary description of how the consultant will address the Scope of
Work presented above. Briefly describe your firm's investment management
philosophy, including your approach to managing governmental portfolios.
e. Conflict of Interest
The Consultant shall disclose any financial, business, or other relationships with
the City that may have an impact on the outcome of this contract. The Consultant
shall also list current clients who may have a financial interest in the outcome of
this contract.
f. Exceptions
This section shall discuss any exceptions or requested changes that Proposer has
to the City's RFP conditions, requirements, and sample contract. If there are no
exceptions noted, it is assumed the Proposer will accept all conditions and
requirements identified in the "Agreement for Professional Services" (attachment
2). Items not excepted will not be open to later negotiation.
g. Cost Proposal
Describe in detail the fee structure you propose for providing engagement
services. The cost proposal is considered a criteria once the final recommendation
has been made, but is not the sole factor in the section process. The cost proposal
shall contain the following:
* The cost proposal shall be submitted for the consultant services
outlined in the scope of work.
* The proposed cost budget should present the names and associated
billing rates of the proposed staff for each work task described in the
consultant's proposal, as well as other direct costs.
* The total proposed budget should include the consultant's
assumptions regarding billing rate increases over the assumed
duration of services.
h. References
Provide at least three (3) references including the name of contact, affiliation,
address, direct telephone number and email address which the City can contact.
References may be added to the appendix.

City of Malibu
RFP for Treasury Services
2026
Page 7 of 9
Selection Procedure
The following is an outline of the procedure the City will use in the selection
process:
a. A Selection Committee is formed comprising of City personnel, City Council
Administration and Finance Subcommittee, and, if the City chooses other
agency personnel.
b. City Personnel reviews and evaluates the proposals submitted by the
prospective consultants to determine minimum eligibility.
c. City Personnel determines which of the prospective consultants will be invited
to the oral interview process.
d. The City Council Administration and Finance Subcommittee evaluates and
ranks the firms based on the oral interview and completeness of the proposal
and makes a final recommendation to the City Council.
e. Negotiations will take place with the primary firm on the final scope of work,
contract, and proposal price.
f. The City Council reviews and approves of an agreement.
1. Evaluation Criteria
The City will be the sole determiner of suitability for the project and City's needs.
The proposals will be rated according to their completeness and understanding of
the project's scope, conformance to the requirements, prior experience with the
similar scope of work, and delivery. The proposals will be reviewed by the
Selection Committee to determine if they meet the RFP requirements, Failure to
mee the requirements of the RFP may be cause for rejection of a proposal. The
Selection Committee will make a recommendation of the Contractor for a contract
to be awarded by the City Council. The City reserves the right to reject any or all
submittals and to determine which proposal is, in the City judgment, the most
responsive. The Selection Committee will evaluate, rate, and rank the proposals
based on the following criteria:
SUGGESTED
CRITERIA
POINTS
Understanding of project, scope of work and completeness 30
of proposal
Qualifications, experience, and certification of the project 30
manager assigned to the project

City of Malibu
RFP for Treasury Services
2026
Page 8 of 9
Experience of the firm in managing state/local government 10
portfolios.
Interview 10
10
References from similar past and current projects
10
Cost
2. Time Schedule
The dates below are subject to change at the City's discretion.
* Solicit for Proposals May 5, 2026
* Last Day to Submit Questions May 27, 2026
* Last Day for City to Respond to Questions May 28, 2026
* Proposal Deadline May 29, 2026, at 4:00 PM
* Complete Review, Rank Proposals TBD
* Oral Interviews (if recommended) TBD
* Negotiate Agreement Early June
* Award of Contract June (to start July 1, 2026)
SUBMITTAL DEADLINE
All Proposals are due no later than 4:00 p.m. on Friday, May 29, 2026. Response
Preparations: No reimbursement will be made by the City for costs incurred in the
preparation of the response to this Request for Proposals. Submitted materials will not be
returned and become the property of the City of Malibu. Submission of a proposal
indicates acceptance by the firm of the conditions contained in this request for proposal
unless clearly and specifically noted in the proposal submitted and confirmed in the
agreement between the City of Malibu and the firm selected. The City of Malibu reserves
the right without prejudice to reject any or all proposals. The City reserves the right to
select consultants without interviews however, shortlisted firms may be invited to meet
with the selection committee. The presentation portion of the interview will be limited to
no more than 10 minutes, with up to another 20 minutes set aside for questions and
answers. The presenters must include the personnel who will be engaged in the project.
TERM OF CONTRACT
The term of any agreement is expected to begin July 1, 2026, and continue for two (2)
years with the possibility to extend as needed.

City of Malibu
RFP for Treasury Services
2026
Page 9 of 9
COMMUNICATION
In order to create a fair and orderly process, during the RFP process (commencing as of
the date of this RFP and continuing until selection of a firm or cancellation of this RFP),
no employee, member or agent of any proposing firm shall have any ex parte
communications regarding this RFP with any City Official, its advisors or any of its
contractors or consultants involved with the solicitation process, except for
communications expressly permitted by this RFP. Any proposing firm engaging in such
prohibited communications may be disqualified at the sole discretion of the City.
PROPOSAL PROCEDURE
Clarifications: The City will respond to requests for clarification to the RFP in written
Addendum(s) as needed. Inquiries should be directed by email only to
Finance@malibucity.org. No verbal requests will be accepted.
Proposal Deadline: Submit a digital copy of the complete proposal to:
Finance@malibucity.org
Renee Neermann
Financial Controller
23825 Stuart Ranch Road
Malibu CA, 90265