IFB - 2025-038 - Stream Restoration of a Tributary of Mud Lick Creek along Canter Drive

Location:	Virginia
Posted:	Oct 10, 2024
Due:	Oct 23, 2024
Agency:	Roanoke County
Type of Government:	State & Local
Category:	F - Natural Resources and Conservation Services Y - Construction of Structures and Facilities
Solicitation No:	IFB - 2025-038
Publication URL:	To access bid details, please log in.

Bid Number:	IFB - 2025-038
Bid Title:	IFB - 2025-038 - Stream Restoration of a Tributary of Mud Lick Creek along Canter Drive
Category:	Architecture & Engineering Services
Status:	Open

Description:

The County of Roanoke, Virginia is requesting sealed bids from qualified companies for the Stream Restoration of a Tributary of Mud Lick Creek Along Canter Drive.

A mandatory pre-bid conference will be held at 10:00 A.M. local time on October 1, 2024 at the South County Library at 6303 Merriman Road, Roanoke, VA 24018. Offerors should be prepared to observe the project site immediately after this meeting. This will be the only opportunity provided to observe the project site.

Direct contact with any County employee without the permission of the Purchasing Division, on the subject of this solicitation, is strictly forbidden.

During an active solicitation all communications (email, phone, text, letter) must be conducted through the Purchasing Division. Purchasing staff will coordinate responses to any inquiries, as necessary. If any vendor involved in a pending solicitation or bid violates this communication protocol, any submittals from the vendor may be rejected/disqualified at the discretion of the Purchasing Division.

All Project Documents are available for download in the "Related Documents" section below.

***Addendum # 1 along with Referenced Documents Have Been Posted for Download***

***Addendum # 2 Has Been Posted for Download***

Project now has a new due date: Responses Due: October 23, 2024, at 2:00 PM

Project now has a new last date for questions: Questions are due no later than 5:00 PM Wednesday October 16, 2024.

Publication Date/Time:

9/13/2024 8:00 AM

Publication Information:

Roanoke County Purchasing Web Page/Notify Me

Closing Date/Time:

10/23/2024 2:00 PM

Submittal Information:

5204 Bernard Blvd, Roanoke, VA 24018 3rd Floor, Purchasing

Pre-bid Meeting:

YES

Contact Person:

Heath Honaker
540.283.8146
hhonaker@roanokecountyva.gov

Download Available:

YES

Plan & Spec Available:

2025-038 - Stream Restoration of a Tributary of Mud Lick Creek along Canter Drive

Project Manual and Construction Plans Can Be Found Below In The Related Documents Section

Business Hours:

8:00 am to 5:00 pm (M-F)

Miscellaneous:

Attachment Preview

COUNTY OF ROANOKE, VA

PROJECT MANUAL

FOR

STREAM RESTORATION OF A TRIBUTARY TO MUD LICK CREEK

ALONG CANTER DRIVE

INVITATION FOR BID (IFB) 2025-038

SEPTEMBER 13, 2024

Prepared by:

Roanoke County Department of Development Services

5204 Bernard Drive, P.O. Box 29800

Roanoke, Virginia 24018

COUNTY OF ROANOKE, VA

SPECIFICATIONS FOR

STREAM RESTORATION OF A TRIBUTARY OF MUD LICK CREEK ALONG

CANTER DRIVE

Advertisements for Bids ............................................................................................................................... 1

Instructions to Bidders (EJCDC C-200) ................................................................................................. 1-12

Notice of Proprietary Information Form ...................................................................................................... 1

Bid Form (EJCDC C-410) ........................................................................................................... 1-7

Bid Bond (EJCDC C-430) ........................................................................................................... 1-3

Qualifications Statement (EJCDC C-451) ................................................................................................. 1-4

Notice of Award (EJCDC C-510) ...................................................................................................1

Form of Agreement Between Owner and Contractor (EJCDC C-520) ....................................... 1-7

Notice to Proceed (EJCDC C-550) .............................................................................................................. 1

Performance Bond (EJCDC C-610) ............................................................................................ 1-4

Payment Bond (EJCDC C-615) .................................................................................................. 1-4

Contractor’s Application for Payment (EJCDC C-620) ........................................................................... 1-4

Certificate of Substantial Completion (EJCDC C-625) ............................................................................ 1-2

Standard General Conditions (EJCDC C-700) ......................................................................... 1-60

Supplementary Conditions (SC-1) ......................................................................................... SC 1-7

Work Change Directive (EJCDC C-940)...................................................................................................... 1

Change Order (EJCDC C-941) ..................................................................................................................... 1

Field Order (EJCDC C-942) ......................................................................................................................... 1

APPENDICES

Appendix A:

Appendix B:

Technical Specifications, prepared by Wetland Studies and Solutions, Inc., dated July 9,

2024

U.S. Army Corps of Engineers Nationwide Permit 27, with Special Conditions

Appendix C: Virginia General Permit for the Discharge of Stormwater from Construction Activities

TABLE OF CONTENTS - 1

COUNTY OF ROANOKE, VA

STREAM RESTORATION OF A TRIBUTARY TO MUD LICK CREEK

ALONG CANTER DRIVE

ADVERTISEMENT FOR BIDS

Sealed Bids for the construction of the Stream Restoration of a Tributary of Mud Lick Creek

Along Canter Drive (IFB 2025-038) will be received by the Finance Department Purchasing

Division, at the office of the County of Roanoke, 5204 Bernard Drive, Suite 300F, Roanoke,

VA 24018, until 2:00 P.M. local time on October 18, 2024, at which time the Bids received will

be publicly opened and read. The Project consists of natural stream restoration along

approximately 1,400 feet of stream located within easement on residential properties on Canter

Drive.

Bids will be received for a single prime Contract. Bids shall be on a lump sum as indicated in the

Bid Form.

The Issuing Office is: The Financing Department Purchasing Division (Attn: Mr. Heath

Honaker), County of Roanoke (540) 283-8146, hhonaker@roanokecountyva.gov. Address

all questions to this office.

Bid documents are available from Roanoke County’s Purchasing Website at:

www.roanokecountyva.gov/bids.aspx. Bidding documents, including any addenda, may be viewed

and downloaded at this site.

A mandatory pre-bid conference will be held at 10:00 A.M. local time on October 1, 2024 at the

South County Library at 6303 Merriman Road, Roanoke, VA 24018. Offerors should be

prepared to observe the project site immediately after this meeting. This will be the only

opportunity provided to observe the project site.

Bid security shall be furnished in accordance with the Instructions to Bidders.

Owner: County of Roanoke, VA

By: Heath Honaker

Title: Buyer, Purchasing Division Director

+ + END OF ADVERTISEMENT FOR BIDS + +

INSTRUCTIONS TO BIDDERS

TABLE OF CONTENTS

Page

Article 1 – Defined Terms................................................................................................................................. 2

Article 2 – Copies of Bidding Documents........................................................................................................ 2

Article 3 – Qualifications of Bidders ................................................................................................................ 3

Article 4 – Examination of Bidding Documents, Other Related Data, and Site ............................................. 3

Article 5 – Pre-Bid Conference......................................................................................................................... 4

Article 6 – Site and Other Areas ....................................................................................................................... 5

Article 7 – Interpretations and Addenda ........................................................................................................... 5

Article 8 – Bid Security..................................................................................................................................... 5

Article 9 – Contract Times ................................................................................................................................ 6

Article 10 – Liquidated Damages ..................................................................................................................... 6

Article 11 – Substitute and “Or-Equal” Items .................................................................................................. 6

Article 12 – Subcontractors, Suppliers and Others........................................................................................... 6

Article 13 – Preparation of Bid ......................................................................................................................... 7

Article 14 – Basis of Bid; Comparison of Bids ................................................................................................ 8

Article 15 – Submittal of Bid ............................................................................................................................ 8

Article 16 – Modification and Withdrawal of Bid ........................................................................................... 9

Article 17 – Opening of Bids ............................................................................................................................ 9

Article 18 – Bids to Remain Subject to Acceptance ........................................................................................ 9

Article 19 – Evaluation of Bids and Award of Contract ................................................................................ 10

Article 20 – Contract Security and Insurance................................................................................................. 10

Article 21 – Signing of Agreement ................................................................................................................. 10

Article 22 – ROANOKE COUNTY BIDDING REQUIREMENTS ............................................................ 11

EJCDC C-200 Suggested Instructions to Bidders for Construction Contracts

Page 1 of 12

ARTICLE 1 – DEFINED TERMS

1.01 Terms used in these Instructions to Bidders have the meanings indicated in the General Conditions

and Supplementary Conditions. Additional terms used in these Instructions to Bidders have the

meanings indicated below:

A. Issuing Office – The office from which the Bidding Documents are to be issued and where the

bidding procedures are to be administered. The Issuing Office is the Financing Department

Purchasing Division (Attn: Mr. Heath Honaker), County of Roanoke (540) 283-8146,

hhonaker@roanokecountyva.gov.

1.02 Where the term Roanoke County, County or Roanoke Board of Supervisors is used it is understood

to include Roanoke County School Board, in addition, any contract awarded from this solicitation

may be used by Roanoke County Public Schools and any other public entity for which County of

Roanoke acts as a fiscal or purchasing agent.

Individuals with disabilities, who require assistance or special arrangements in order to participate

in bidding, please contact (540) 772-2061. We require that provide at least 48 hours’ notice so that

reasonable efforts may be made to provide the proper arrangements. You may be requested to

specify the nature of any accommodations or assistance, which may be required for your

participation.

ARTICLE 2 – COPIES OF BIDDING DOCUMENTS

2.01 Bidding Documents, including all Addenda are available to view and download from the

Roanoke County website at www.roanokecountyva.gov/bids.aspx. Sign up for all notifications

on the “Notify Me” portion of the site at

https://www.roanokecountyva.gov/list.aspx?Mode=subscribers#bids

2.02 Complete sets of Bidding Documents shall be used in preparing Bids; neither Owner nor Engineer

assumes any responsibility for errors or misinterpretations resulting from the use of incomplete

sets of Bidding Documents.

2.03 Owner and Engineer, in making copies of Bidding Documents available on the above terms, do so

only for the purpose of obtaining Bids for the Work and do not authorize or confer a license for

any other use.

2.04 All addenda will be posted at www.roanokecountyva.gov/bids.aspx. It is the prospective bidders’

responsibility to check this website to ensure that they have all addenda.

EJCDC C-200 Suggested Instructions to Bidders for Construction Contracts

Page 2 of 12

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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IFB - 2025-038 - Stream Restoration of a Tributary of Mud Lick Creek along Canter Drive

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