CCSD Request HR rooms remodel HC-08-10-26B rev 0

Columbia County School District
PURCHASING DEPARTMENT
4781 Hereford farm Road, Evans, GA 30809
Tele: (706) 541-2723 ext. 5108 Fax: (706) 855-3843 Email: Hudson.Chandler@ccboe.net
NOTICE TO VENDORS
HR ROOMS REMODEL
NO. HC-08-10-26B
The Columbia County School District (CCSD) is accepting sealed bids as specified in
the attached Invitation For Bids documents (RFB). Bids will be received at the office
of Hudson E. Chandler, Purchasing Supervisor, Columbia County School District,
Business Department, 4781 Hereford Farm Road, Evans, GA 30809.
August 10, 2026 @ 2:00 PM
BIDS SHALL BE PLAINLY MARKED
RFB FOR: HR Rooms Remodel
REQUEST FOR BID NUMBER: HC-08-10-26B
DUE BEFORE: August 10, 2026 @ 2:00 p.m.
Any bid received later than the specified date and time, whether delivered in person
or mailed, shall be disqualified.
The CCSD reserves the right to reject any or all bids and to accept any bid deemed
most advantageous to the CCSD and to waive any informalities in the request.
Hudson E. Chandler
Purchasing Supervisor

CERTIFICAT ION & ACCEPTANCE FORM
Project Name: Invitation for Bid
HR Room Remodel
NO. HC-08-10-26B
Refer ALL Inquiries to:
Commodity: HR Room Remodel
Columbia County School District
Contract Type: Fixed Price
5108 Hereford Farm Road
Evans, GA 30809
FOR CCBOE USE ONLY
ATTN: Hudson Chandler, Purchasing
Supervisor Contract Number:
Telephone: 706- 541- 2723 Ext. 5108
Facsimile: 706- 855-3843
E-Mail: Hudson.Chandler@ccboe.net
(See page 2 for mailing instructions.)
NOTICE TO BIDDERS
Bids are due no later than 2:00 p.m., August 10, 2026.
Offers are subject to rejection if not received by the due date and time specified and may be subject to rejection if not
submitted with this form.
EXECUTION
In compliance with this Request and subject to all the terms and conditions herein, the undersigned offers and agrees to
furnish all products, materials, equipment, and labor necessary to perform to the attached specification, at the price and
within the time specified herein. I certify that this Offer is made without prior understanding, agreement, or connection
with any firm, corporation, or person submitting a Bid for the same purpose, and is in all respects fair and without
collusion or fraud. Under penalty of perjury, the undersigned Offeror certifies that, to the best of its knowledge and
belief: (1) the prices in this Bid have been arrived at independently without collusion, consultation, communication, or
agreement, for the purposes of restricting competition, as to any matter relating to such prices with any other Offeror, or
to any competitor or with any officers, agents or employees of the CCBOE; and (2) unless otherwise required by Federal or
Georgia Law, the prices which have been offered in this Bid have not been knowingly disclosed by the Offeror and will not
be knowingly disclosed by the Offeror prior to opening, directly or indirectly, to any other Offeror or to any other
competitor; and (3) no attempt has been made or will be made by the Offeror to induce any other person, partnership or
corporation to submit or not submit a Bid for the purpose of restricting competition.
Failure to execute/sign Bid prior to submittal may render the Bid invalid. Late Bids may not be accepted.
FEDERAL ID OR SOCIAL SECURITY NO:
OFFICIAL BUSINESS NAME,
COMPANY NAME, TRADE NAME:
STREET ADDRESS: P.O. BOX: ZIP:
CITY & STATE & ZIP: TELEPHONE TOLL FREE TEL. NO
NUMBER: (800)
TYPE OR PRINT NAME & TITLE OF PERSON SIGNING: FAX NUMBER:
AUTHORIZED SIGNATURE: DATE: WEB ADDRESS:
E-MAIL:
Offer valid for 45 days from Request for Bid due date unless otherwise stated here: ____ days

TYPE BUSINESS
Check one or more where applicable:
Minority-Owned Business (at least 51% owned and controlled by minority group members)
Woman-Owned Business (at least 51% owned and controlled by women)
Small Business
ACCEPTANCE OF OFFER
If any or all parts of this Bid are accepted, an authorized representative of the CCSD shall affix their signature hereto and
this document and any other special terms and conditions, scopes of work, specifications, and any Columbia County
School District Contract conditions applicable to this Request For Bid shall then constitute the entire written contract
agreement between the parties ("Contract"). This Contract supersedes all prior written or oral agreements and there are
no other promises or conditions in any other agreement, whether written or oral, having effect on this Contract. A copy
of this acceptance will be forwarded to the successful Offeror and a CCSD Purchase Order and/or General Contract For
Services will issued as a release against this Contract.
FOR CCSD USE ONLY
Offer accepted and contract awarded this ____ day of _____________________, 20_____,
By ___________________________________________________________ (Authorized
contracting representative of CCSD).
MAILING INSTRUCTIONS: Mail (e.g., US Mail, Fed Express) pages 1 & 2 of this fully executed Request for Bid
document and any required RFB documents with your Bid. This is a formal sealed RFB. Seal, address envelope and
identify the Request For Bid number on the outside of the package as shown below: It is the responsibility of the Offeror
to have all required RFB documents received by CCSD on or before the specified due date and time. INCLUDE ONE
ORIGINAL BID RESPONSE AND ONE COPY.
Columbia County School District
Business Department
4781 Hereford Farm Road
Evans, Georgia 30809
Attention: Hudson Chandler, Purchasing Supervisor
Project: HR Room Remodel
RFB: HC-08-10-26B
Bid review: August 10, 2026 @ 2:00 p.m.

Instructions & Specifications
The Columbia County School District, 4781 Hereford Farm Road, Evans, GA 30809 (CCSD) is soliciting formal
sealed bids from qualified companies for remodeling services. The location is HR department, 4781 Hereford
Farm Road, Evans GA 30809. The Bid number HC-08-10-26B.
Mandatory Pre-bid meeting will start after 10:00 a.m. CVA pre-bid Friday July 28. HR pre-bid meeting located,
4781 Hereford Farm Road, Evans GA 30809. Meeting will begin in the front office
Vendor inputs are due no later than 2:00 p.m. Tuesday August 10, CCSD 4781 Hereford Farm Road, Evans GA
30809
Work to be completed:
Demo Cabinets
Head off electrical and plumbing in demo areas
Frame walls
Add 2 solid doors with hardware
Add Electrical and data stubs where needed
Move old electrical down the walls
Hvac mini split with 3 heads and a dehumidifier piped out of the building
Change out lights from 2x4 to 2x2
Add ceiling tile as needed
Replace floor tiles as needed (supplied by BOE)
Insulate walls with sound batt insulation
Drywall new walls with 5/8 drywall, finish and paint
Trim as needed
Paint entire rooms
Remove all waste from job
Bid bond requirements:
Bids must be accompanied by a Bid Bond made payable to the COLUMBIA COUNTY SCHOOL DISTRICT in the
amount not less than ten percent (10%) of the lump sum bid for the complete work; such Bid Bond representing
that the Bidder, if awarded the contract, will promptly enter into contract agreement and furnish a Performance
Bond and Payment Bond, as provided by law and approved by the Attorney for the COLUMBIA COUNTY SCHOOL
DISTRICT. Each bond shall be equal to one hundred percent (100%) of the contract amount. The Bid Bond will be
forfeited to the COLUMBIA COUNTY SCHOOL DISTRICT as liquidated damages if the Bidder fails to execute the
contract and provide Performance and Payment Bonds within ten (10) days after being notified that he has been
awarded the contract. Certified checks or letters of credit are not acceptable. A surety company licensed to do
business in the State of Georgia and listed in the Department of the Treasury Circular 570, latest edition, must
execute bonds. The surety company shall have an A. M. Best Company rating of "AAA" with a financial size of IV
(4) or better. Bonds must be accompanied by a letter stating bonding company's current rating for verification
prior to acceptance by the Owner and execution of the formal Owner/Contractor Agreement. Contractor and
Subcontractor shall require the Attorney-in-Fact who executes bonds on behalf of sureties to attach a certified
copy of his Power of Attorney.
Payment will be per completion, net 30 upon receipt of invoice and verification of completion by FMO personnel.
This solicitation does not obligate funds, nor does it constitute a contract, offer of employment, or offer of
purchase.

Columbia County School District
HR Remodel
HC-08-10-26B
The cost of preparing and submitting a bid is the sole obligation of the contractor.
The Columbia County School District will accept bids sent by email. Bidders are to consider emailed bids not
received by Hudson.Chandler@CCBOE.net, until responding email accepting receipt. Email greater than 18
megabytes exceed our size limit and cannot be received. Electronic Signatures will be accepted on bids.
Any damage caused to school property or vehicles, and/or injury caused to any persons on school grounds must
be reported immediately to the school principal and the CCSD, Director of Facilities, Maintenance and
Operations (FMO). NO EXCEPTIONS! The successful contractor will be notified and provided the damage
information for their investigation. Any investigation done by the successful contractor must be done as soon as
possible the same day that the damage occurs. The successful contractor must contact FMO to verbally okay the
repairs or to dispute the claim. All verbal correspondence must be followed up with a written authorization from
the successful contractor within 24-hours of incurred damage.
Contractors must submit, with their bid, at least 3 job references sufficient to demonstrate a company's
capability to successfully execute a project of the same scope and size as contemplated in this solicitation (see
attached Business References Form.) CCSD reserves the right to conduct a reasonable inquiry to determine the
qualifications of a contractor. The contractor must promptly supply information in connection with such
inquiry, including, but not limited to, information regarding past performance, financial stability and ability to
perform on schedule. Failure to promptly supply requested information may result in disqualification of your
bid.
By submitting a bid, the Contractor certifies that, to the best of its knowledge and belief: (1) the prices have been
arrived at independently without collusion, consultation, communication, or agreement, for the purposes of
restricting competition, as to any matter relating to such prices with any other Proposer, or to any competitor or
with any officers, agents or employees of the CCSD; and (2) unless otherwise required by Federal or Georgia Law,
the prices which have been offered in this bid have not been knowingly disclosed by the Proposer and will not be
knowingly disclosed by the Proposer prior to opening, directly or indirectly, to any other Proposer or to any
other competitor; and (3) no attempt has been made or will be made by the Proposer to induce any other person,
partnership or corporation to submit or not submit a bid for the purpose of restricting competition.
At its sole discretion, the CCSD reserves the right to require, as a condition of any award, additional supporting
documentation. Failure to provide any of the following documents, or any additionally requested information,
may be considered non-responsive and result in disqualification of your bid.
In the event that identical low bids are submitted, the Columbia County School District will award the contract in
any manner it considers to be in the best interest of the school system. Columbia County School District may
award to more than one vendor if it is in the best interest of the Columbia County School District.
The Columbia County School District reserves the right to:
* Give full and proper consideration to the service, reputation, product knowledge, and experience of all
companies presenting bids, in addition to bid cost
* Having the lowest bid price does not necessarily guarantee contract award
* Reject any and all bids if deemed necessary
* Disqualify any bid not meeting specifications as necessary
* Accept any alternative bid believed to be in the best interest of the school system
* Waive any informality in the bid submission
* Cancel any awarded bid if the product or service proves unsatisfactory
All contractors are being provided the same time and opportunity to request any additional information or
clarification concerning this bid in advance of the specified bid due date and time. Therefore, failure to seek
such information or clarification prior to the bid closing shall all be deemed to have been fully asked and

Columbia County School District
HR Remodel
HC-08-10-26B
answered in advance of the bid closing. All questions or request for information relating to this solicitation shall
be directed to Cliff Sanders by email Otis.Sanders@CCBOE.net. Please copy Hudson.Chandler@CCBOE.net as
well.
By submitting a bid, the Contractor certifies that, to the best of its knowledge and belief: (1) the prices in this bid
have been arrived at independently without collusion, consultation, communication, or agreement, for the
purposes of restricting competition, as to any matter relating to such prices with any other Contractor, or to any
competitor or with any officers, agents or employees of the CCSD; and (2) unless otherwise required by Federal
or Georgia Law, the prices which have been offered in this bid have not been knowingly disclosed by the
Contractor and will not be knowingly disclosed by the Contractor prior to opening, directly or indirectly, to any
other Contractor or to any other competitor; and (3) no attempt has been made or will be made by the Contractor
to induce any other person, partnership or corporation to submit or not submit a bid for the purpose of
restricting competition.
Any discussions regarding price with CCSD employees or other contractors prior to the bid review is expressly
forbidden and will result in disqualification of your bid.
THE FOLLOWING DOCUMENTS MUST BE INCLUDED AND FULLY EXECUTED AS PART OF YOUR BID. FAILURE
TO PROVIDE ALL REQUIRED RFP DOCUMENTS MAY RESULT IN DISQUALIFICATION OF YOUR BID.
1. Pricing
2. Bid bond documents
3. Bid Certification and Acceptance Form (2-Pages)
4. Columbia County School System Bid Parameter Worksheet (1-Page)
5. Business References Form (1-Page)
6. Proof of Insurance (within 10 calendar days of receipt of award)
7. Complete Immigration and Security Form (within 10 calendar days of receipt of award) (1-Page)
8. Contract for services (within 10 calendar days of receipt of award)

Columbia County School District
HR Remodel
HC-08-10-26B

Columbia County School District
HR Remodel
HC-08-10-26B

Columbia County School District
HR Remodel
HC-08-10-26B

Columbia County School District
HR Remodel
HC-08-10-26B