Community Hospital Dining on Call Program

Project Number and Title: 151214 / 1467 – Community Hospital Dining on Call Program

SUNY Upstate Medical University is seeking qualifications for the full design services (programming, design, construction documents, bidding, and construction administration), of an architect / engineering to address the following:

It has been determined that the current kitchen infrastructure, including electrical, HVAC, plumbing, and IMT (data and telephone), has reached the end of its useful life and must be thoroughly reviewed. Unfortunately, there is no way to phase this renovation project. Therefore, a temporary kitchen must be set up to renovate the current kitchen.

As part of this renovation, the following items will need to be replaced: the office space will be renovated to create a new call center, the HVAC system will be updated (AHU's S3A and FCU3), the existing exhaust hood will be updated and relocated, All underground drain piping will be inspected and replaced due to age, the existing electrical panels will be replaced (totaling five panels), all Coolers and freezer will need to be replaced, the Dry goods storage rooms needs updating, new cooking equipment will be added to complement the new service line, and IMT (data and Telephone) will be upgraded for the new C-Board menu systems and Tray monitor software.

Due to the need to renovate the kitchen, we'll have to set up a Temporary Kitchen in the dining room. To make this happen, we need to do the following: build a 2-hour wall to separate the dining room from the Temporary Kitchen area and install temporary power for all kitchen equipment, including sinks, water lines, drain lines, gas lines, and cooking exhaust fans. We'll be reusing some of the existing equipment in the Temporary Kitchen, and we'll also purchase new equipment to replace older equipment that won't be reused once the new kitchen is completed.

The design of this project will be 180 days with the anticipated construction of 270 days for the total consultant services of 720 days. This includes approximately 270 days for bidding and contracting.

There will be no formal site visit nor will tours of the facility be given prior to the receipt of responses to the RFQ.

Minimum five (5) year’s experience in design of commercial kitchens for food service design within a health care environment.

Request for Qualifications (RFQ) are attached below and may be download by all firms interested in responding to this advertisement.

Responses to the RFQ should describe the consultant's experience and qualifications to undertake this work as described therein. The successful firm will be required to provide evidence demonstrating that the firm and any of the firms' engineering, land surveying, architectural or landscape architectural sub-consultants, are legally authorized by the NYS Education Department to do business in NY State. All firms must also provide proof of New York State Worker's Compensation Insurance and Disability Insurance coverage.

Qualifications must be submitted as five (5) complete qualification packages, three (3) of which must have original signatures, the other two (2) can be on separate flash drives and may be delivered to the location below. Any submission not including five (5) complete qualification packages (three (3) hard copies and two (2) separate flash drives will be rejected. Qualifications must be received by 2:00 PM on Tuesday, October 29 ^th , 2024.

Contact - mailing & delivery address:

Mrs. Shawna Frigon & Miss Ivy Lopez Contracts & Campus Purchasing

SUNY-Upstate Medical University

650 South Salina Street, Room 2050

Syracuse, New York 13202

All questions to be by fax or email (email is preferred) to each: Ivy Lopez (LopezI@upstate.edu) and Charles Johnson (johnsoch@Upstate.edu). The RFQ is due 2:00 PM – Tuesday, October 29, 2024. The date and time for the last questions to be considered is 5:00 PM –Monday, October 21, 2024. All questions will be answered by 5:00 PM – Tuesday, October 22, 2024. These will be issued as an Addendum.

Effective 1/1/06, in accordance with State Finance Law Section §139 j&k, AKA the Lobbying Law, all questions pertaining to this procurement shall be made formally to the following Designated Staff: Mrs. Shawna Frigon, Procurement Manager and Contracts Administrator and Miss Ivy Lopez, Contracts Administrator, Phone: 315-464-4780, email FrigonS@upstate.edu and Lopezi@upstate.edu. Contact made to other staff regarding this procurement may disqualify the firm and affect future procurements with government entities in the State of New York. Please refer to the OGS’ ( www.ogs.state.ny.us/aboutogs/regulations/defaultAdvisoryCouncil.html ) for more information on this law.

NYS Executive Law Article 15-A and University policy require campuses, and the consultants with whom they do business, to make a good faith effort to procure materials, supplies, equipment and services (including printing) from NYS certified minority- or women-owned businesses (M/WBEs) and meet University established goals for M/WBE participation in contracts. State University of New York goals are: 14% MBE participation and 16% WBE participation of the total contract value and 6% Service-Disabled Veteran-Owned Business participation goal.

State University of New York also has a goal for the Work Force participation: EEO 10% WBE and EEO 10% MBE of total work force on the project. The selected consultant will be required to comply with M/WBE requirements.

The State University of New York Upstate Medical University reserves the right to reject any or all Qualification packages.

The actual schedule for this project will be determined during programming.